How to sell booths in the event¶

The organization and management of events bring many benefits to enterprises. Especially, creating and selling booths brings more value, helping enterprises establish more relationships with many partners. Viindoo business management software provides features to help enterprises manage the sale of event booths in the best way.

Requirements

This tutorial requires the installation of the following applications/modules:

Viindoo Events

Viindoo Sales

Activate the feature of selling booths in the event¶

To activate the sell event booths feature, you need to install the Sales app and activate Booth Management by accessing Events ‣ Configuration ‣ Settings.

You tick Booth Managemnet and press Save.

Create a booth in the event¶

Set up the booth categories¶

You navigate to Events ‣ Configuration ‣ Booth Categories to set up the booth categories.

The system has already set up the list of booth categories, press the New button to create a new booth category.

You need to fill in the information of the category according to the information below:

Booth category: type the name of the booth category.
Product: product associated with this booth category.
Price: the selling price of the booth category.
Description: detailed description of the features and supporting tools of the booth category such as: area of the booth, screens, tables, chairs.., helping buyers understand information before choosing to buy a booth.
Sponsorship section: This section allows you to automatically create a new sponsor, referring to the individual or company that has purchased an event booth for sponsorship. Refer to: Event sponsors management.

After filling in the information, click Save.

Create a booth for the event¶

First of all, you need new create a new event, fill in the necessary information of the event.

There are two ways to create a booth:

Option 1: Create Booth on the Events view.

You select the Booth button on the event view to create a new booth in the event.

You press the New button.

You fill in the information of the booth:

Name: the name of the booth.
Booth Category: select the established booth category.
Renter: the renter can be an organization or an individual.
Renter Name: the name of the renter of this booth.
Email: the renter email.
Renter Phone: the renter’s phone number.
Renter Mobile: the renter’s mobile phone number.

Note

If the booth has no buyers, all information about renters is left blank.

Click Save to save the information.

Option 2: create booth in the event configuration menu.

Note

You need to have Administrator access rights of the Events app and enable the debug mode to see menu Booths.

You access the Events app, select Configuration, then select Booths.

You press New.

You fill in the information as instructed in option 1.

Sell event booths in the Sales app¶

By default, the system created sample event booths a product in the software. However, you can add more of your booths as new products. To do this, go to Sales > Products > Products and click on the New button.

You choose Product Type as Event Booth.

Next, navigate to Sales ‣ Sales Orders ‣ Quotations to create sales orders.

At the Order Lines tab, you Add a product is Event Booth. At this point, a window pops up allowing you to select the event you want to purchase the booth from. When choosing an event, you will continue to select the category of booths and finally select the booth you want to sell.

After selecting the booth you want to sell, check the information and press Save for quote information.Next, you click on he Confirm button to confirm the sales price quote. After confirmation, on the sales order appears a button Booths.

Press this button, you can see the details of the sold booth and the orderer information. This booth is also linked to the sale order. Store status also changed from Available to Unvailable.