Record project revenue (Integrated with Sales, Accounting)

Requirements

This tutorial requires the installation of the following modules/applications:

The integration of the Project app with other apps of Viindoo software such as Sales, Purchases, Timesheets, Accounting, etc. helps businesses synchronize and aggregate data for tasks management, information traceability, recording revenue, costs for project implementation, etc.

This article talks about the integration above to record project revenue generated from:

  • Supply products and services from a sales order.

  • Other revenue could be issued on invoices to customers.

Activate the Profitability feature

Navigate to Accounting ‣ Configuration ‣ Settings, move on to the Analytics range and activate the Analytic Accounting feature.

Activate the Profitability feature

After enabled, the Analytic Account feature is enabled automatically, so you can use analytic account to analyze the revenue and costs for your projects.

Accounting

Note

  • If you want to collect arising revenue underived from the sales order, which was generated during the project duration, you can do as follow:

    Navigate to Accounting ‣ Customers ‣ Invoices, you press New button to create a new invoice or look for the draft invoice that you want to attach to your project to collect revenue. Similar to sales order, you will use Analytic Distribution column in order to select analytic account.
Attach an analytic account on invoice

Analyze revenue

Analyze revenue from project

In order to analyze revenue from project, you need to navigation to Project application, click three-bar icon and press Project Updates button. At this point, you will need to pay attention to the information fields on the right, included:

  • Profitability: This is an information column illustrates the project’s revenue

  • Revenues: List of revenue items

  • Invoiced: Revenue has been invoiced

  • To Invoice: Revenue need to invoice

  • Expected: Revenue has been expected come from Revenue has been invoiced + Revenue need to invoice

access to project application Profitability view

You can click on the Customer Invoices button to display detailed invoices.

display detailed invoices

In some situations, when your software uses multiple currencies, the interface will display various currencies in the view. You can also convert the currency for invoices with a draft status.

uses multiple currencies

Analyze revenue from Analytic Accounts

Navigation to Accounting ‣ Configuration ‣ Analytic Accounts and choose the analytic account of your project.

Analytic accounts Analytic accounts click gross margin button

Then, you press Gross Margin button in order to see an illustration of revenue from your project. In which, the positive numbers is the revenue from the project implementation

iilustrates revenue of project

Note

The software will only showcase invoices with a successful payment status in this interface.