Guideline to timesheet in the project

Viindoo software allows recording employee’s timesheet in multiple different ways, approving timesheet, and managing employee’s timesheet. Afterward, managers can clearly understand the capabilities of each employee as well as the cost of that project.

Requirements

This tutorial requires the installation of the following application:

Recording Timesheets

Using the timesheet feature

You go to any task in project application. You press the Log Timesheet button. Then, you will see the time automatically start running on this interface.

log in timesheet by timesheet feature the system will auto calulate timesheet

Furthermore, when you click on Timesheets tab, you will see the system automatically generate a timesheet line entry with zero hours which is displayed on Hour Spent field. In this line, there are some fields you need to notice as follow:

  • Date: The day you want to log in your timesheet.

  • Start Time: The time you start to work

  • Employee: Employee’s name you want to log in timesheet. With a employee normally, you will only see your own name.

  • Description: Describe this timekeeping line

  • Hour Spent: The time you want to log in.

auto create a timesheet line

However, when you press the Stop Timesheet Log button, the timesheet line will update and you can see the change by Hour Spent field.

the time changed when click timesheet done

Recording timesheets proactively

At Timesheets tab in this interface, you click on the Add a line button. Then, you start entering the detailed information for your timesheet entry and click on the save icon

click add a line enter timesheet detailed

Employee Timesheet Management

Create a timesheet approval request

Employees access the Timesheets application. In this interface, you select the time entries you want to approval request. Then, you click on the Action > Create Timesheet Approval Request.

select a timesheet line create a timesheet approval request

Next, entering the Title of the timesheet, review the timesheet before press Confirm button. Finally, click on Submit button. You will see the timesheet transition to To Approve state.

enter title timesheet check your timesheet request check your timesheet request line change timesheet state

Timesheet approval

At the manager’s account, they will receive a notification about timesheet approval request. At this point, the manager will either approve or reject the timesheet.

Projects overview Viindoo Projects overview Viindoo Projects overview Viindoo

For example, if the manager rejects a timesheet line of an employee, you need to click the Refuse button. Afterward, you can confirm this timesheet by clicking the Approve button.

Projects overview Viindoo Projects overview Viindoo

Note

In some situations you can’t approve any timeshet request, you can use Communication and Collaboration in order to solve this problem.

Then, you click on Mark as Done button to complete the timesheet approval process.

click done timesheet approval request

Note

You can configure the timesheet approval process for employees by using Manager Approval Types feature.

Finally, on the account’s employee who created a timesheet approval request will receive a notification as a result.

employee receive a notification

Employee Timesheet Analysis

The way to review employee’s timesheets

There are multiple ways to manage employee’s timeksheet. Firstly, you can access the project application, click on the three-bar icon, and then select Timesheets field.

Projects overview Viindoo view a timesheet table on project application

Secondly, you can access the Timesheets application, select group follow Employee field

view a timesheet table on timesheets application

Add timesheet for employees

At the interface of timesheet table on Timesheets/Project application, you can edit timesheet for employees by clicking on the respective information line. In additon, if you want to add timesheet, you can click on the Add a line field.

add/edit timesheet for employees