How to track where your applicants come from

To know which channel brings applicants, open the card menu of a job position in Recruitment ‣ Applications ‣ By Job Positions, choose Trackers, and add one line per source (LinkedIn, Facebook, an employee referral…). Viindoo gives each line a tracked link and, if you want, an email address. Post that link or address on the channel: every application that comes through it records the Source. Then group the applications by source to compare the channels.

Who	Users with the Recruitment ‣ Officer access right. Setting the email domain of the database is for an administrator.
App	Recruitment

Before you start

• Install the Recruitment app and publish your positions.

• To generate email addresses, ask your administrator to set an email domain for your database.

How do I add a source?

Viindoo already has the usual sources (Facebook, LinkedIn, Website, Job fair…). Add your own only when a channel is missing.

1. Turn on the developer mode.

2. Go to Recruitment ‣ Configuration ‣ UTMs ‣ Sources and click New.

3. Type the name of the source, for example Employee referral, and click Save.

How do I get a tracked link and an email address for a source?

1. Go to Recruitment ‣ Applications ‣ By Job Positions, open the menu of the position (the three dots on the card) and click Trackers under View.

2. Click New, choose the Source. The Job is already the position you opened. Viindoo writes the Tracker URL: the link of the job page with the source in it.

3. To receive applications by email, click Generate Email on the line. Viindoo creates an address made of the position and the source.

4. Copy the link or the address and post it on the channel (job board, social network, flyer).

What happens when the candidate uses them?

• A candidate who opens the link and sends the application form creates an application whose Source is the one of the link.

• A candidate who writes to the generated address creates an application with the same source.

Field	What it does	If it is wrong
Source	The channel of the line.	A source used twice for the same position gives two lines to choose from.
Job	The position that the link or address leads to.	Applications go to this position.
Tracker URL	The link to post. It carries the source and the medium.	A link copied without its end loses the source.
Email	The address to post. Empty until you click Generate Email.	No address means no application by email for this source.

How do I see where the applicants come from?

• Open an application: Details ‣ Sourcing shows the Source and the Medium. You can type or change them by hand, for example for a person who walked in.

• To compare the channels, go to Recruitment ‣ Applications ‣ All Applications, switch to the list view, open the filter menu, and under Add Custom Group choose Source. Each line shows the number of applications of one source.

Common errors

Problem	What to do
There is no Generate Email button.	The database has no email domain. Ask your administrator to set one.
There is no Sources menu.	Turn on the developer mode.
The Source is empty on an application from the website.	The candidate did not use the tracked link. Open the application and fill in the source by hand.

Next steps

• How to add an application in Recruitment: see every way to receive an application.

• Recruitment Analysis Reports: analyse the recruitment by source and by position.