How to dispose of an Asset

To remove an asset from your books when it is scrapped or no longer used, open the asset and click Dispose, choose the operation and the disposed date, then click Apply. Viindoo stops the depreciation, sets the asset to Disposed and prepares a draft journal entry that writes the asset off. You can dispose of an asset that is Running (still depreciating) or Close (fully depreciated).

Who does this: an accountant with the Accounting Assets Management access right. Application: Accounting.

Before you start

This tutorial requires the installation of the following applications/modules:

• Accounting & Finance

• Assets Management

• Vietnam Chart of Accounts

The asset must be confirmed (status Running or Close). To sell an asset instead, see Asset liquidation.

How do I dispose of a fully depreciated asset?

1. Open the asset (Accounting > Accounting > Assets). Its status is Close. Click Dispose.

2. In the Asset Dispose window, check the fields and click Apply.

   Field	What it does	If wrong or empty
   Operation	Disposal (the asset leaves service in general) or Scrap (the asset is destroyed or has no usable value). It is stored as the Derecognition Reason of the asset.	Disposal is the default.
   Detail, Note	Short description of the event (for example the disposal decision) and a free note. Both are saved on the disposal journal entry.	Optional.
   Disposed Date	Accounting date of the disposal entry. Defaults to today.	A date earlier than the first accounting date of the asset is refused.

3. The asset status changes from Close to Disposed. Viindoo creates the disposal journal entry in Draft and opens the list of the entries of the asset. You can also open it later with the Entries button of the asset.

4. Open the draft entry. It credits the asset account with the original value, debits the accumulated depreciation account with the depreciation recorded, and debits the disposal account of the asset category (for example 811 Other expenses) with any remaining value. Check it, then click Post.

See also

• Configure charts of accounts and depreciation method for Assets Category

How do I dispose of an asset that is still depreciating?

Open the asset whose depreciation is Running and click Dispose.

Before disposing, every depreciation entry dated before the disposed date must already be posted. The depreciation lines that are not posted yet are removed and depreciation stops at the disposed date. In the example below, the entries up to 10/15/2026 are posted and the next depreciation date is 11/15/2026.

Dispose on the next depreciation date

Enter the date of the next depreciation line (here 11/15/2026) as Disposed Date and click Apply. The asset becomes Disposed and Viindoo creates the disposal entry in Draft.

Open the entry with the Entries button of the asset. It writes the asset off. The amounts depend on the depreciation configuration of the asset: compare the accumulated depreciation of the entry with the Depreciation Board before you click Post.

Dispose between two depreciation dates

Enter a date between two depreciation dates (here 11/02/2026, before the next depreciation date of 11/15/2026) and click Apply. Viindoo puts the depreciation of the part of the period that has elapsed in the same disposal entry, so you do not create a separate adjustment entry yourself.

Open the entry with the Entries button. The amounts depend on the depreciation configuration of the asset: compare the accumulated depreciation of the entry with the Depreciation Board before you click Post to complete the disposal.

Expected result

• The asset has the status Disposed and its Derecognition Reason is Disposal or Scrap.

• The disposal entry is Draft until you click Post.

Common mistakes

• The disposed date cannot be set before the first accounting date! - choose a date on or after the first accounting date of the asset.

• You have not posted all depreciation lines on the asset ‘…’ before … date. - post the depreciation entries dated before the disposed date, then dispose again.

• You cannot perform this action on the asset ‘…’ that contains posted depreciation lines before … date. - the disposed date is earlier than the last posted depreciation line; choose a later date.

Next steps

See also

Related article

• Asset liquidation

• Asset Revaluation

Optional module

• Stock Asset Equipment

• Stock Asset

• Assets Purchase

Version note

In Viindoo 18 the Asset Dispose window asks for an Operation, Detail and Note, and the button that confirms it is Apply. A disposal in the middle of a period creates one disposal entry that also carries the depreciation of the elapsed days.