AI Document Parsing

Article information

Audience: Booking Officer, Operations Staff, Documentation Officer

Estimated time: ~3 minutes to select the right article; processing time is covered in the detail article.

Outcome: Users know when to use AI parsing and what to verify before applying extracted data to a booking or shipment.

AI parsing reduces manual data entry from freight documents, but results must always be reviewed by the user before they are applied to a booking or a shipment.

Tip

Quick checkpoint: Use AI parsing only as a data-entry aid. Booking reference, ETD/ETA, cutoff, container numbers, seal numbers, MBL/HBL, and all parties must be cross-checked against the original document.

By task

Task	Article
Fill a booking or a shipment from an uploaded document.	Fill a booking or shipment from a document with AI
Set up which AI provider to use and check which freight document templates it recognizes.	Set up AI providers and freight document templates

Common scenarios

Situation	How to handle
Uploaded scan is blurry or skewed.	Upload a cleaner copy or enter the critical data manually.
The file is longer than 40 pages.	Split it and upload only the pages that carry the data.
A row shows Low confidence or Not found.	Compare it against the original document and untick Apply on any suspect row before applying.
Applied data is incorrect.	Correct the booking or shipment directly, note the reason, and report to the Admin if the same document type causes repeated errors.

• Fill a booking or shipment from a document with AI
• Set up AI providers and freight document templates