Produce part of an order and create a backorder

When a manufacturing order cannot be finished in one go, record the quantity really produced and mark it as done. Viindoo asks whether the rest is still to be made: a backorder keeps it as a new order with the same reference, while No Backorder closes the order with what was produced.

Who

Production planners and supervisors with the Manufacturing ‣ User access right.

App

Manufacturing

Before you start

  • Install the Manufacturing app.

  • The product has a bill of materials and the order is confirmed.

  • Producing needs the Manufacturing ‣ User access right.

The example of this article is a furniture workshop that makes an Oak wall shelf from shelf boards, shelf brackets and wood screws.

How do I produce part of an order?

  1. Open the order in Manufacturing ‣ Operations ‣ Manufacturing Orders. In Quantity, type the quantity produced, here 6 of the 10 ordered. The quantities of the components follow, and the main button becomes Produce.

    An order of 10 shelves with 6 being produced and the Produce button

  2. Click Produce. The window You produced less than initial demand opens.

    The window You produced less than initial demand

  3. Click Create backorder if the rest will be produced later. The order is done with 6 units and gets the suffix -001; a new order -002 for the 4 remaining units opens. The Backorders button counts the orders of the series.

    The backorder of 4 shelves with the Backorders button

  4. Click Backorders to see the done order and the backorder side by side.

    The done order and its backorder in the list

Click No Backorder instead when the rest will not be produced: the order is done with the quantity produced and nothing is kept for later. Discard leaves the order as it was.

How do I close several orders at once?

  1. Record the quantity produced on each order, then select the orders in the list of manufacturing orders and choose Actions ‣ Mark as Done.

    Mark as Done in the Actions menu of two selected orders

  2. The window lists every order that is short, with a To Backorder switch. Turn it off for the orders whose rest is not needed and click Validate.

    One To Backorder switch per order

How do I produce many serial-numbered products in one batch?

For a product tracked by serial number, an order of several units can be produced in one step. The example is an order of 3 Oak wall cabinets.

  1. On the order, with nothing recorded yet, click Produce All. The window Batch Production opens.

    The Batch Production window

  2. Type the First Lot/SN and the Number of SN, then click Generate: one line per finished product is written, with its serial number. You can also type the lines yourself, as the help text above them explains.

    Three serial numbers generated in the Batch Production window

  3. Click Produce. Each serial number gets its own done order (-001, -002, -003), all linked by the Backorders button. Prepare MO only prepares the orders without producing them.

    A done order with its serial number and the Backorders button

Common errors

Problem

What to do

The button reads Produce All although less was made.

Type the quantity produced in Quantity first: Produce appears when the quantity is neither 0 nor the ordered quantity.

A message asks for the quality checks first.

Quality checks apply to the product. Do them before you produce, see How to integrate Quality Control with Manufacturing orders.

The rest was closed by mistake with No Backorder.

Create a new manufacturing order for the missing quantity.

Next steps

See also

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