Human Resources

• Recruitment
  • Recruitment App Overview
    • Getting started with Recruitment in Viindoo
      • Module Activation
      • Module Access Rights
  • Initial Configurations in Recruitment App
    • How to create a department
      • Create and set up a department
        • How do I create a department from the Employees application?
        • How do I create a department from the Recruitment application?
        • Important fields
      • Expected result
      • Common problems
    • How to create and set up job positions
      • Who can do this, and where?
      • How do I create a job position from the Employees app?
        • Which fields does the tab Recruitment contain?
      • How do I create a job position from the Recruitment app?
      • What do the smart buttons of a position show?
      • What should I see afterwards?
      • Common problems
      • Next steps
    • How to track where your applicants come from
      • How do I add a source?
      • How do I get a tracked link and an email address for a source?
        • What happens when the candidate uses them?
      • How do I see where the applicants come from?
      • Common errors
      • Next steps
  • Recruitment approval
    • How to create and approve a Recruitment request
      • How do I turn on recruitment requests?
      • How do I choose who approves recruitment requests?
        • Which settings matter?
      • How do I create a recruitment request?
        • Which fields do I fill in?
        • Can I create several requests for the same job position?
      • How does the approver approve a request?
      • What happens after the request is approved?
      • What do the statuses mean?
      • Common errors
      • Next steps
  • Recruitment Process Management
    • How to publish a job on your website
      • How do I turn on job posting on the website?
      • How do I publish a position?
      • How do I write what candidates read?
      • What do candidates see?
      • Who can edit the job pages on the website?
      • Common errors
      • Next steps
    • How to add an application in Recruitment
      • What is the difference between a candidate and an application?
      • How do I add an application from the kanban view?
      • How do I fill in the full application form?
        • Which fields do I fill in?
      • How do I record the resume and the skills?
      • Which applications are created automatically?
      • Common errors
      • Next steps
    • How to message applicants and schedule interviews
      • How do I send a message to the candidate?
      • How do I let colleagues follow an application?
      • How do I book an interview?
      • How do I schedule a follow-up task?
      • How do I discuss the application with my team?
      • Common errors
      • Next steps
    • How to move applications through the recruitment stages
      • Which stages does Viindoo propose?
      • How do I see where each applicant is?
      • How do I move an application to the next stage?
        • How do I show that an application is blocked or ready?
        • How do I refuse an application?
      • How do I hire the candidate?
      • How do I add or change a stage?
        • Which fields of a stage matter?
      • Common errors
      • Next steps
  • Recruitment Reports
    • Recruitment Analysis Reports
      • View reports in Sankey
      • View reports in Graph
      • View reports in Pivot
• Employee
  • Employee App Overview
    • How to install Employees and give users access to employee data
      • Installation
        • How do I install the Employees app?
      • User access rights
        • How do I choose what a user can do in Employees?
      • Expected result
      • Common problems
  • Initial Configurations in Employees App
    • How to create a department
      • Create and set up a department
        • How do I create a department from the Employees application?
        • How do I create a department from the Recruitment application?
        • Important fields
      • Expected result
      • Common problems
    • How to create and set up job positions
      • Who can do this, and where?
      • How do I create a job position from the Employees app?
        • Which fields does the tab Recruitment contain?
      • How do I create a job position from the Recruitment app?
      • What do the smart buttons of a position show?
      • What should I see afterwards?
      • Common problems
      • Next steps
    • How to set up working hours
      • Who can do this, and where?
      • How do I create a one-week working schedule?
        • How do I add a public holiday to a schedule?
      • How do I set up a two-week schedule for shifts?
      • How do I choose the Company Working Hours?
      • What should I see afterwards?
      • Common problems
      • Next steps
    • How to link Employees and Users
      • Create Employee from existing User
        • How do I create an employee for a user who already exists?
      • Link User to existing Employee
        • How do I give an existing employee a user account?
      • Important fields
      • Common problems
    • How to set up employee document types
      • Installation
      • Create employee document type
        • How do I create a document type?
        • Important fields
      • Expected result
      • Common problems
    • How to set up and launch activity plans
      • Who can do this, and where?
      • Before you start
      • How do I create an activity plan?
        • Which fields describe an activity?
      • How do I launch a plan for an employee?
      • What should I see afterwards?
      • Common problems
      • Next steps
  • Employee Management
    • How to create a new employee
      • Who can create employees, and in which application?
      • Before you start
      • How to create an employee in Viindoo system?
        • Create an employee in the Employees application
        • Create an employee from an application in the Recruitment application
        • Create an employee from a user account
      • Employee information management
        • General Information
        • Resume
        • Work Information
        • Private Information
        • Settings
        • Buttons on the employee form
      • Common problems
    • How to create employee documents
      • Who can create and see employee documents?
      • Before you start
      • Installation
      • How to upload documents to an employee profile?
      • How to give a document back to the employee?
      • Where do I find the documents of an employee?
      • How to access and edit all employee documents?
      • Common problems
    • How to create a labour contract
      • Who can create a labour contract?
      • Before you start
      • How to create a contract?
      • What do I get when the contract is created?
      • How to change the status of a contract?
      • How to adjust a contract?
        • The contract has no payslip
        • The contract has a payslip
      • Common problems
    • How to manage staff seniority
      • Who can see the seniority?
      • Before you start
      • Where can I see the seniority of an employee?
        • On the employee list
        • On the employee form
        • How to see the seniority of each contract?
        • How old is a contract?
      • How to analyze the seniority of all employees?
      • Common problems
    • How to transfer an employee
      • Who can transfer an employee?
      • Before you start
      • How to transfer an employee?
      • What happens when I confirm the transfer?
      • How to review and confirm the contract addendum?
      • How is the salary of a transferred employee calculated?
      • Common problems
  • Register Departure
    • How to archive an employee who leaves the job
      • Who can archive an employee?
      • Before you start
      • How to archive an employee record?
      • What happens when you archive an employee?
      • How to archive the user account of the employee?
      • How to archive the contact linked to the user account?
      • Common problems
    • How to manage the contracts that are about to expire
      • Who can manage the contracts?
      • How to see the contracts of the employees?
      • How does the system warn you about an expiring contract?
      • How to set a contract to Expired?
      • How to renew a contract that has expired?
      • How to archive an expired contract?
      • Common problems
• HR Skills Framework
  • HR Skills Framework App Overview
    • Getting Started with HR Skills Framework
      • Installation
      • User Access Rights
      • Basic settings in HR Skills Framework application
        • Department Configuration
        • Job Position Configuration
        • Role Configuration
        • Grade Configuration
        • Rank Configuration
  • HR Skills Framework Management
    • Building a HR Skills Framework
      • Setting up Skills
        • Creating a new Skill
        • View detailed statistics of all skills
      • Setting up Skills Framework for employees
        • Setting up a Skills Framework based on Rank
        • Setting up a Skills Framework based on Job Position
      • Applying Skills Framework to Employees
    • HR Skills Framework Management
      • Managing Skill Framework by Role
      • Managing Skill Framework by Job Position
      • Managing Skill Framework by Rank
    • Applying HR Skills Framework in Recruitment
      • View the skill requirements of a recruitment position
      • Add candidate skills profiles
  • Reports
    • Employee Skills Report
      • Create Employee Skills Profiles
      • View Employee Skills Reports
        • List View Reports
        • Graph View Reports
        • Pivot Table Reports
• Attendances
  • Attendances App Overview
    • Getting started with Attendances in Viindoo
      • Attendances app installation
      • Access rights
  • Attendances Management Process
    • Biometric attendance device intergration
      • Known Issue
      • How to install the module
      • How to set up
        • Set up biometric attendance devices
          • General information
          • Attendance Status Codes tab
          • Technical Settings Tab
        • Upload employees list to the attendance machine
      • Devices Information statuses and buttons
        • Device status
        • Use active buttons on the Devices Information view
    • Biometric attendance device intergration using ICloud ADMS Protocol
      • How to install the module
      • How to Integrate
        • Set up the Attendance Machine
        • Integrate biometric attendance devices
          • General information
          • Attendance Status Codes tab
          • Technical Settings Tab
          • Icloud Settings Tab
      • Upload employees list to the attendance machine
      • Manage the Attendance Machines on Viindoo
      • Manage the integration process
    • Link Attendance device users with employees in Viindoo system
      • Upload the employee list to the attendance device
      • Register recognition for employees
      • Link the attendance device users with the employee in the Viindoo system
      • Manage unmapped employees
    • Installing time attendance machine integrated with the software
    • Manage attendance data
      • Manage the employee Working Hours and Timezone
      • Follow and manage attendance data recorded from attendance device
      • Follow and manage valid attendance data
    • Check-in/check-out management based on the work schedule
      • Initial Configurations in Attendance App
        • Set up the work schedule
        • Set up work entry on employee contract
        • Follow and manage attendance data
      • Apply to calculate payslip for employee
  • Attendance Reports
    • Attendance Analysis Reports
      • View the Chart report
      • View the Pivot report
• Payroll
  • Getting started with Viindoo Payroll app
    • Install Payroll app
    • Initial settings for the Payroll app
    • Configure access rights for the Payroll app
  • Initial Configurations for Payroll App
    • Salary Rules and Salary Rule Categories
      • Salary Rule Categories
      • Salary rule configuration
        • Basic fields on Salary Rule record
        • Fields in General tab
        • Fields on the Accounting tab
        • Fields on the Inputs tab
        • Fields on the Description tab
    • Salary Structures and Salary Structure Type
      • Salary Structure Type
      • Salary Structures
    • Personal tax rules
      • Create the Personal Tax Rules
        • Progressive Tax Table Policy
        • Flat Rate Policy
      • Personal tax rules configuration for Contracts
      • Calculate personal tax rules on payslips
    • Contribution Register and Contribution Register Categories
      • Create a new Contribution Register Category
      • Create a new Contribution Register
      • Use the Contribution Register
    • HR Advantage Templates
      • Create an HR advantage template
      • Setting up human resource advantages on employee contract
      • Change the advantage for multiple employee contracts
    • Salary Cycle
      • Salary cycle configuration
      • Default salary cycle configuration
      • Employees’ salary cycle configuration
  • Payslips
    • Create Payslips
      • General information
      • Payslip detail
        • Working Information
        • Salary Computation tab
        • Details By Salary Rule Category tab
        • Personal Income Tax
        • Accounting tab
      • The features on the payslip
    • Create Payslips Batches
      • Manual payroll generation
        • General information on payroll
        • Payslips generation
        • Statistics menu on the payroll view
      • Payslips Automation
    • Inputs Salary
      • Configuration
        • General configuration
        • Displayed Condition on Payslip
        • Computation rule configuration
      • Proceed with calculating the salaries
  • Payroll Contribution
    • Payroll Contribution Register: Insurances
      • Configuration of contribution register
      • Configure the payroll insurance contribution type
      • Create the payroll insurance contribution register for employees
      • Change, suspend, close and cancel a insurance contributions register
        • Change Computation Base
        • Change Rates
        • Suspend
        • Close
        • Cancel
      • Massively change the insurance contribution rates
    • Payroll Contribution Register: Labor Union
      • Set up the Labor union payroll contribution type
      • Create Labor union contribution register for your employees
      • Change the information, suspend, close and cancel labor union registration
    • Payroll Contribution Register: Other cases
      • Initial Configuration
        • Create Contribution Register
        • Create Payroll Contribution Register
      • Using the Payroll contribution register to calculate employee’s deductions
      • Close a Contribution Register
  • Payroll Reports
    • Payroll Analysis
      • Payroll Analysis report in pivot table
      • Payroll Analysis report in graph
    • Payroll Contribution History
      • Payroll Contribution History List View Report
      • Payroll Contribution History Pivot Report
      • Payroll Contribution History Graph View Report
    • Personal Income Tax Analysis
      • Personal Income Tax Analysis in the pivot table
      • Personal Income Tax Analysis in the graph
• Time off
  • How to install Time Off and set up access rights
    • How do I install the Time Off app?
      • What does the Viin Time-Off module add?
    • How do I give a user access to Time Off?
    • Common errors
    • Next steps
  • How to find your way around Time Off
    • How do I open the Time Off app?
    • Which menus does the app have?
    • What does the dashboard show?
      • What do the figures at the top of the dashboard mean?
    • How do I create a time off request from the dashboard?
    • Common errors
    • Next steps
  • How to create a time off type
    • How do I create a time off type?
    • Which fields do I fill in?
      • Time Off Requests
      • Allocation Requests
      • Configuration
      • Negative Cap
    • Common errors
    • Next steps
  • How to configure an accrual plan
    • How do I create the accrual plan?
    • Common errors
    • Next steps
  • How to create a time off allocation
    • How do I allocate days to an employee?
    • How do I allocate days to many employees at once?
    • How does an employee request an allocation?
    • Common errors
    • Next steps
  • How to allocate annual leave
    • How do I give a fixed number of days at the start of the year?
    • How do I give days month by month?
      • How many days does the system allocate?
    • Common errors
    • Next steps
  • How to request time off
    • How do I request time off?
    • How does the approver approve a request?
    • How do I choose who approves the requests of an employee?
    • How does a manager create time off for employees?
    • Common errors
    • Next steps
  • How to adjust a time off request
    • How do I find the request to adjust?
    • How do I adjust the dates?
    • Common errors
    • Next steps
  • How to track time off with reports
    • How do I see the time off of each employee?
      • How do I read the graph?
      • How do I analyse the report in a pivot table?
    • How do I see the time off by type?
    • How do I see the days and hours per month?
    • How do I see what each employee has left?
    • How do I print a summary of time off?
    • Common errors
    • Next steps
• Overtime
  • Overview and Configuration of Viindoo Overtime
    • Module Installation
    • Access right configuration
    • Setting up the app
      • General Settings
      • Overtime Codes
      • Overtime Rules
      • Overtime Reasons
  • Make Overtime Approval Requests
    • Setting Approval Request Types
    • Create an Overtime Request
      • General information
      • Create an Individual Overtime Request
      • Create Mass Overtime Registration
    • Approve Overtime request
    • Change overtime plans while a request is under approval
    • Cancelling Overtime Requests
      • The Employee cancels the Overtime requests
      • The Approver cancels the overtime requests
  • Make Overtime Plans
    • Make Overtime Plans
    • Make a Mass Schedule
  • Overtime to Compensatory Time Off Workflow
    • Module Installation
    • Configuration
    • Compensatory Time Off Request Workflow
      • Employees submit an overtime request
      • Compensatory Overtime Approval
      • Tracking Compensatory Time Off Hours
  • Calculating overtime salary
    • General Configuration
      • Activating Integration Overtime and Payroll
      • Define Overtime salary rules
      • Configure Overtime Base Factor
      • Overtime Base mode on employee’s contract
    • Integrating Overtime Request with Payslip
  • Overtime Reports
    • View Reports in Pivot
    • View reports in Graph
    • View reports in other types
• Work entries
  • Work Entries Overview
    • How to install Work Entries app
    • Set up Work Entry access rights
  • Work Entries Management
    • Create and manage work entries
      • Work Entries Types
      • Create Work entries
        • Proactively create Work entries
        • Auto-generate work entries
          • From Working Schedules
          • From Time off requests
          • From Overtime plans
          • From Attendance data
      • Validate work entries
    • Resolve work entry conflict
      • The list of conflict work entries
      • Resolving conflicts
        • Time-off conflicts
        • Work entries conflict together
  • Work Entries Usage
    • The use of work entries in payslips generation
      • Work Entries generate from the Working Schedule
        • Configuration
        • Operate for payroll calculation
      • Work Entries generate from Attendance
        • Configuration
        • Operate for payroll calculation