Track employee costs in project management

Requirements

This tutorial requires the installation of the following applications/modules:

Employee costs is an obvious cost in every production and business activity of a company. In order to come up with a plan to optimize profits, and accurately evaluate the efficiency of each business and production activity that a company performs, it is necessary to monitor this cost.

The Tracking employee costs by timesheet feature in Viindoo All-in-one Enterprise Management Solutions not only helps companies track labor costs accurately and transparently, but also easy to compare the performance result with the initial plan. From there, companies can come up with specific solutions and assessments for planning and planning for the next project.

We will show you how to use this feature on Viindoo software through the following example:

After analyzing the project, Viindoo Technology Joint Stock Company signs a contract for project ERP software implementation consulting for Customer ABC, with the following Employee costs information:

  • Phong Dao - Project Manager - Cost: 500.000 VND/hour;

  • Nguyet Do - Team member - Cost: 300.000 VND/hour;

  • Tam Vu - Team member - Cost: 250.000 VND/hour.

Configure employee cost

Fistly, you need to activate the Analytic account feature by navigating to Settings > Accounting > Analytic Accounting > Save.

Configure Analytic accounting Viindoo

Then, navigate to the Employees module and configure employee information by choosing an employee from the existing list to add more information or press on New to set up a profile for a new employee.

Create employee information in Viindoo HR management app

In HR Settings tab, add the following information:

  • Hourly Cost: Add employee cost per hour for Tam Vu as 250.000 VND per hour (1). This cost will be automatically updated based on the employee’s monthly salary.

  • Related User: Add the Internal account of this user. This action will link the Employee with the corresponding related internal user. Once done, Tam Vu can start to add details to the timesheets (2).

Employee settings in Viindoo app

Repeat the steps for other employees Phong Dao and Nguyet Do.

Track the Employee costs during deploying the project

First, you need to create a product.

Create a product in Viindoo

Information to note includes:

  • Product Type: Service;

  • Create from order: Projects & Tasks;

Next, you need to create a Sales order and confirm it. An Analytic account is automatically created. This Analytic account is named after the sales order and partner, e.g. S00012 - Customer ABC.

Analytic account created from sales order Viindoo

During the project, members of the ABC team will create some tasks and have the responsibility to log their work on the Timesheets on it.

Employees log time on timesheets Viindoo

According to the Timesheet above, the system will accumulate the employee costs into the project’s analytic account. So, you can see the project costs in real-time. Navigate to the project, press on the Project Updates:

Project Updates in Viindoo Employee costs in details Viindoo

Or you can navigate to Accounting > Reporting > Analytic Entries Analysis, use the filter to see details of the Employee costs of this project.

Employee costs in details Viindoo

See also

Related article

Optional module