Creating Default Analytic Account¶

Requirements

This tutorial requires the installation of the following applications/modules:

Viindoo Accounting & Finance
Viindoo Purchase

The analytic default setting rules in Viindoo support you in managing the different aspects of business operations more accurately by configuring the rules for automatically identifying the accounting account, the analytic tags by products, partners, user accounts, etc…

To use this feature, navigate to Accounting > Configuration > Setting, turn on Analytic Accounting then press Save.

Analytic Defaults Rules Configuration¶

To create a new defaulting rule for the analytic, you navigate to Accounting > Configuration > Analytic Distribution Models:

Create a new default analytic account - Viindoo Accounting

Click on the New button to open the view for configuring, then you need to enter the following information:

Create a new analytic default rule - Viindoo Accounting

Conditions
- Accounts Prefix: Input the prefix of needed accounting account.
- Partner: This analytic account will be attached to all the journal items related to the selected partner.
- Product: Select a product from the product list. The related transaction arising from this product will be attached to the above analytic account by default.
- Product Category: Select a product category from the product category list. The related transaction arising from products of this category will be attached to the above analytic account by default.
Analytic Distribution
- Department: Select departments in the system. The default analytic account of these department will be appeared on the field Analytic correspondingly.
- Analytic: Select an analytic will be applied all the above choosen information. Here, you also can set the analysis plan for allocating the value of each analytic account by entering the corresponding ratios.

To see more details, press on the View button:

Details of analytic default rule - Viindoo Accounting

Tip

Depending on your demands and the management purposes, you can flexibly use the above information to create the rules for attaching the default analytic account without filling in all the required fields above.

Use the Analytic Default Rules¶

For instance, you need to track and manage the related costs of the Vendor. You will create an analytic default rule as below:

Expense tracking with the analytic account - Viindoo Accounting

Thus, whenever occurring a transacton is related to the Vendor, the system will automatically attach the analytic account as configuration. To illustrate:

Purchase order

Sales order

Vendor bill /Customer Invoices

Use the default admin account on the vendor bill - Viindoo Accounting

Journal entries