Process of vendor invoicing, payment and reconciliation

Each vendor has its own pricing, invoicing, and payment policies. With the Viindoo system, you can not only set up various purchasing prices from different vendors but also proceed with the payment more effectively (not too late or too soon from the payment deadline). Besides, the Viindoo Accounting app also provides tools that help you keep track of the Aged payables to the vendor.

Requirements

This tutorial requires the installation of the following applications/modules:

Create a Vendor bill

When receiving a vendor bill, you can record this data by accessing Accounting ‣ Vendors ‣ Bills or go directly from Dashboard ‣ Vendor Bills ‣ Create Manually. For more details, you can also read the article How to create and manage vendor bills.

Confirm Vendor bill

When a bill is confirmed, all the journal entries related to that bill will be posted. To view the Journal Items, select the Journal Items tab:

Confirm vendor bill - Viindoo accounting software

Then, you can check the reports on Profit and Loss , Balance Sheet , and Trial Balance to see how these journal items affect the accounting data.

Create Payment

You can create a payment directly on the bill by clicking on Register Payment:

Register payment to vendor - Viindoo accounting software Register payment to vendor - Viindoo accounting software

Register bank statement & payment reconciliation

With Viindoo, you can register bank reconciliation manually or import them in bulk from CSV or RJE files.

Register bank statement - Viindoo accounting software

Once everything is done, you can reconcile the amount of money received from payments with this bank statement:

Reconcile bank statement - Viindoo accounting software

Accounts Payable Reports

To keep track of payable and payment due of vendors, you can check the Partner Ledger report or the Aged payable report by navigating to Accounting ‣ Reporting ‣ Partner Ledger or Accounting ‣ Reporting ‣ Aged Payable:

Partner ledger report - Viindoo accounting software Aged payable report - Viindoo accounting software

On each report, you can select the vendor name to see the journal items attack to the vendor’s payable. You can also print the reports in PDF or Excel to serve your work.

See also

Related Article

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