Foreign currencies management¶

Requirements

This tutorial requires the installation of the following applications/modules:

If you enable the multi-currencies feature in Viindoo Enterprise Management Software , you can create sales orders , purchase orders , invoices or do accounting using different currencies besides the one your company is using. Refer to the article: How to configure a multi-currencies system.

Create a foreign currency bank account¶

In the Viindoo Accounting & Finance Management , navigate to Accounting > Configuration > Banks > Add a Bank Account and add a new account.

If this account is saved, Viindoo will auto-create the following records:

Journal: View this journal on the Accounting Dashboard and in the journals list.
Account: View this account on the Chart of Accounts. This account will have the same name as the Account Number you created. You can also edit the account if needed.

To set up a specific currency for the Account above, navigate to Configuration > Accounting > Journals, select the Journal that has just been created.

Auto-created journal when adding an account number

You change the name of the journal and select the currency type for the Currency field.

After making changes, the system will automatically save the information, or you can choose to save manually.

Foreign currency transactions in Viindoo¶

Payment on foreign currency invoices¶

To learn how to record the payment, please refer to Manage invoices and make a payment in a multi-currencies system.

Currency exchange¶

Sell foreign currency¶

To sell foreign currency, navigate to Accounting > Customers > Payments or Accounting > Vendors > Payments.

Enter payments from the customers menu

Enter payment from the Vendors menu

Press New to create a payment.

Transferring money between the Company’s accounts is considered an internal transaction, so you should select “Internal transfer” first. Then, you will be notified about the creation of an automatic entry for this transaction in foreign currency.

Notification of the related entry creation in the destination journal

After that, complete the following information:

Payment Type: Select Send for the selling foreign currency transaction.
Amount: Enter the foreign currency amount that you need to sell. The currency type is updated based on the selected journal currency.
Date: The transfer date.
Memo: This information will appear as the journal entry’s reference.
Journal: Select the journal that you are sending the foreign currency from.
Destination Journal: Select the journal that receives the exchanged money from the foreign currency sale.

The system has automatically saved the information, you proceed to Confirm the payment.

Click the Journal Entry button at the top right corner of the payment slip to view accounting generated from the foreign currency sale.

Go to Accounting > Vendors > Payments, select the internal transfer filter, and you will see automatic journal entries generated from internal transfers, with the amount converted into the company’s currency.

When the bank sends the credit notes or the bank statement then you can record that bank statement and start the reconciliation process.

Buy foreign currency¶

Do the same as in selling foreign currency but remember to select the correct Journal.