Steps to setup Fiscal Position (Taxes and Accounts)

The Fiscal Position feature in Viindoo allows you to easily set up taxes and accounting accounts on sales and purchase documents (sales orders, purchase orders , customer invoices , vendor bills ) with customers or providers who have different needs from the general settings. This feature could be applied in situations such as:

  • The same type of goods, but when sold to subjects with tax incentives (tariff zones, tax-free zones, etc.) will have a different tax rate compared to normal partners (tax mapping).
  • When buying/selling goods with a partner who wants a different transaction recording from the general rule, it is possible to map a different account from the one that is generally configured.

To use this feature, you will set up the information and rules for the fiscal position first, then we will explore its application to your business’s daily transactions.

Requirements

This tutorial requires the installation of the following applications/modules:

Note

Only users with Administrator right in the Accounting app can access and configure this feature.

Configure fiscal position

Navigate to Accounting ‣ Configuration ‣ Fiscal Positions, click New a fiscal position.

Create a new fiscal position in the Viindoo Accounting app

On the fiscal position, you need to add the following information:

  • Fiscal Position: Add a name for this fiscal position rule (can be a recognizable name according to the way your business is organized. For example, tax reduction for the Asian region, under a trade agreement, etc.)
  • Detect Automatically: Select to automatically apply this fiscal position based on the identified geographical location. The system will analyze the partners’ addresses on their contact details to apply the corresponding fiscal position.
  • VAT required: Applies to partners with VAT identification numbers.
  • Foreign Tax ID: Declare the tax identification number of your company in the region mapped by this fiscal position (if applicable).
  • Country Group: Select a group of countries to apply this fiscal position. The country group can be configured in the Contacts app. More details on Overview and configuration in Viindoo Contact.
  • Country: Select a country to apply this fiscal position.
  • Tax Mapping tab: Press on Add a line to incorporate a new tax mapping rule which includes:
    • Tax on Product: The default tax rule configured on the product.
    • Tax to Apply: The replacement tax rule to be applied in transactions that have this fiscal position configured.
Set up information for a fiscal position
  • Account Mapping tab: Click on Add a line to add a new account mapping rule which includes:
    • Account on Product: The default account configured on the product.
    • Account to Use instead: The replacement account to use on sales and purchase documents that have this fiscal position applied.
Account mapping tab

Once all the information is complete, the system will automatically save.

Fiscal position application

The Fiscal Position feature allows you to apply the mapping rules automatically or manually on sales and purchase documents.

Automatic application

Fiscal positions can be applied to sales and purchase documents in the following two situations:

  • Situation 01: Recognize partners whose address belongs to the configured Country Group or Country on the fiscal position.
Situation 01 Situation 02

You need to configure a fiscal position on the partner’s contact.

Automatically apply a fiscal position

Your partners only need to satisfy one of the above conditions to have a fiscal position automatically applied with the mapped tax rules and accounts applied on sales and purchase documents.

Automated fiscal position application

Warning

When the partner’s contact satisfies both country group and country fiscal position simultaneously, the country fiscal position will be preferred.

Manual application

You can also manually select a fiscal position on sales documents to apply the tax rules and accounting accounts configured on that fiscal position.

Apply fiscal position manually

Note

  • Tax mapping is only applicable to Active tax rules.
  • Taxes applied to customers on e-commerce websites will be automatically recognized based on their geographical location.
  • A fiscal position can be automatically generated when you use the fiscal localization packages feature.

See also

Related article

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