Auto-create equipment when receiving products

The Maintenance app is integrated with the Purchase and Inventory app and allows you to create equipment after receiving products instead of making one from the Maintenance view.

Requirements

This tutorial requires the installation of the following applications/modules:

• Viindoo Maintenance

• Viindoo Purchase

• Viindoo Inventory

Product Configuration

First of all, you need to create a product with the following configuration:

• Choose the Product type is Equipment.

• On the Inventory tab, the By Unique Serial Number option is automatically chosen.

Purchase products and create corresponding equipments

Next, you need to create a purchase order and access to the receipt.

On the receipt, click on the 4 stripes button and input the serial number for each product. You can manually or automatically put the serial number for the batch of products. Notice that the system will check on the Create Equipment option by default.

Click on Validate on the receipt to finish.

Manage equipment

After the purchase, Viindoo system will automatically create a piece of equipment on the Maintenance app. To check the equipment information, navigate to Maintenance ‣ Equipments. On the search box, you can use the Equipment parameter to search for the serial number or the name of the newly created equipment.

By default, the information about the Serial Number, Cost, Effective Date, and Vendor will be updated on the equipment based on the purchase order and the receipt. You can also add other information such as Maintenance Team, Technician, Warranty Expiration Date, etc.

See also

Related article

• How to plan for maintenance and manage maintenance requests

• Maintenance Reporting

Optional module

• Stock Equipment Maintenance Schedule

• Employee Equipment & Parts