Configure inventory accounting for multi-companies¶

In the multi-companies environment, you can set up an analytic account for each warehouse of each company.

To learn how to use this feature, let’s do the setup together in the following example:

The Accounting accounts for surplus and shortage of assets after an inventory activity are recorded by the 02 companies as follows:

Company A:

Excess assets after inventory: Account 3381 - Surplus of assets awaiting resolution.

Shortage assets after inventory: Account 1381 - Shortage of assets awaiting resolution.

Company B:

Excess assets after inventory: Account 7111 - Other Income.

Shortage assets after inventory: Account 811 - Other Expenses.

Requirements

This tutorial requires the installation of the following applications/modules:

Configure accounts for a storage location¶

First of all, you need to enable the Storage Locations feature by navigating to: Configuration > Inventory > Warehouse > Storage Locations > Save.

Enable storage locations feature in Viindoo

You can go to the storage locations list by navigating to: Inventory > Configuration > Locations.

Navigation to storage locations list in Viindoo

Here is where you can see the existing storage locations set up for the companies that you are looking at.

According to the example above, you need to choose the Inventory adjustment locations to configure the accounting information respectively for Company A and Company B.

Select a storage location to configure the accounting information - Viindoo

In the Accounting information section: Configure accounts for journal entries according to the information provided in the example above.

Press Save to finish the configuration.

Configure accounting information for location A - Viindoo

Configure accounting information for location B - Viindoo

View journal entries¶

Navigate to Accounting > Accounting > Journal Entries to see the list of generated journal entries.

Navigation to journal entries list in Viindoo Accounting app

All the journal entries created from the inventory activities can be found here.

Journal entries generated from the inventory activities in Viindoo

Click on each entry to view details, you will see that the journal entries recording surplus or shortage of assets after the inventory of each company are recorded differently, according to the accounting information set up initially.

You need to do a similar configuration for the Production type storage locations.