Booking Details¶

Use this reference when you need to understand every field on the booking form or what each status allows you to do.

Form Overview¶

Header and General Information¶

Header section

Booking No: Auto-generated code (example: BK/2024/0001).
Booking Date: Creation date captured automatically.

General information

Booking Reference: Number provided by the carrier after they confirm space.
Master Bill of Lading (MBL): Carrier-issued master bill.
Carrier: Company you are reserving space with.
Agent: Local representative of the carrier (optional).
Notify Party: Stakeholder who should be informed upon arrival.

Transport Block¶

Transport Mode options:

Sea, Air, Land, or Multiple (for multi-leg bookings).

Mode-specific fields:

Sea: Loading Method (FCL/LCL…), Vessel Name, Voyage Number.
Air: Loading Method/service, Aircraft/Flight, Flight Number.
Land: Loading Method (FTL/LTL…), Truck/Vehicle, Driver.

Note

Multi-leg bookings hide the Transport Mode block because each leg carries its own transport information inside the Route Legs tab.

Schedule Block¶

ETD – Estimated departure date/time (for example 15/03/2024 08:00).
ETA – Estimated arrival date/time (for example 25/03/2024 14:00).
Cutoff – Deadline to deliver cargo so it can make this voyage.

Tip

Missing the cutoff means the cargo cannot board this vessel or flight—update the shipment and create a new booking instead of editing confirmed slots.

Routing Data¶

Route tab (single-leg bookings) captures:

Service Type (Door to Door, Port to Port, etc.).
Route template.
Origin and Destination.
Port of Loading (POL) and Port of Discharge (POD) when relevant.

Route Legs tab (multi-leg bookings) lists each leg:

Leg type (Pickup, Main Carriage, Delivery…).
Origin/destination per leg.
Carrier per leg.
Schedule per leg.

Cargo Information¶

The Cargo tab summarizes what the shipment contributes:

Total Packages, Total Cargo Commodities, Total Weight, Total Volume.
Package list with type (20ft/40ft/ULD…), weight, volume, container/seal numbers, shipping marks.
Cargo detail lines when no packages exist.

Note

Booking cargo data is read-only. Update the shipment first, then recreate or refresh the booking to keep everything synchronized.

Other Information and Collaboration¶

The Other tab adds context:

Shipment: Link back to the originating shipment.
Responsible: Owner of the booking.
Stakeholders: People/departments to notify.
Shipper, Consignee, and other partner fields.

Use the chatter to send emails, log internal notes, or schedule activities directly from the booking.

Status Reference¶

Each booking moves through four statuses. List view colors help you spot them quickly.

Draft¶

Meaning: Newly created; information is being prepared for the carrier.
Actions allowed: Edit everything, delete if unnecessary, confirm when ready.
Color: Blue in list view.

Confirmed¶

Meaning: Carrier accepted (or you already sent the request and want to lock the data).
Actions allowed: Update Booking Reference, MBL, and vehicle details; adjust ETD/ETA; cancel if plans change; move to Done when transportation is complete.
Impact: Confirmation synchronizes carrier, schedule, MBL, and vehicle information back to the shipment (for single-leg) or individual legs (for multi-leg).
Color: Green in list view.

Done¶

Meaning: Transportation finished; booking remains as historical evidence.
Actions allowed: Read-only view of all data.
Color: No special color.

Cancelled¶

Meaning: Booking voided because the customer cancelled, carrier rejected, or route changed.
Actions allowed: Reset to Draft to reuse the document, leave an explanation in chatter for traceability.
Color: Red in list view.