Transfer between Bank account and Cash on hand¶

Requirements

This tutorial requires the installation of the following applications/modules:

Accounting & Finance

Deposit money into a bank account¶

To deposit into your bank account, follow these steps:

Cash disbursement¶

Create an internal cash-out payment from the cash journal account¶

Navigate to Accounting ‣ Vendors ‣ Payments ‣ Create to create an internal transfer payment:

In which:

Internal Transfer: If enabled, a notification about the automatic creation of the second payment at the destination journal will be displayed.
Payment Type: Send;
Amount: The amount that you want to deposit;
Journal: Choose the Cash on hand journal;
Payment Method: The system will suggest the configured method on the journal;
Destination Journal: Select the journal of the bank to which you will deposit money.

Click Save and Confirm, a payment to record the internal transfer from the cash journal to the selected destination journal will be displayed. To view this payment, go to Accounting > Vendors > Payments, remove the default filter and search by the amount spent from the cash journal.

Reconciliation¶

For cash journal: Create a cash on hand statement and make a reconciliation between the cash-out payment and the cash on hand statement.
For bank journal: When receiving the bank statement, create a statement and reconcile it with the cash-in payment created above. See more at the articles How to create a bank statement and Bank reconciliation.

Withdraw money from the bank account and send it to cash on hand¶

Withdraw money¶

Create an internal cash-out payment from a bank journal¶

To record the withdrawal money transaction, navigate to Accounting ‣ Vendors ‣ Payments to create an internal transfer payment:

In which:

Internal Transfer: If enabled, a notification about the automatic creation of the second payment at the destination journal will be displayed.
Payment Type: Send;
Amount: The amount that you want to withdraw;
Journal: Choose the journal of the bank account that you want to withdraw;
Payment Method: The system will suggest the configured method on the journal;
Destination Journal: Select the journal of the cash that you will deposit money into.

Click Save and Confirm, and the system will automatically generate a payment recording the amount transferred internally from the bank journal to the selected cash destination journal. Similar to operations as cash out, you will see related payments.

Reconciliation¶

For bank journal: When receiving the bank statement, create a statement and reconcile it with the payment slip just created above.
For cash journal: Create a cash on hand statement and make a reconciliation between the cash-out payment and the cash on hand statement.

Register deposit interest¶

When you receive a statement of the amount of deposit interest, you need to create a statement in the Viindoo Accounting app:

Press Post then click on Reconcile:

At the bank statement reconciliation view, move to the Manual Operations tab:

Here you can:

Choose the account of deposit interest at the Account field;

Choose the analytic tags for analysis purposes (if applicable) at the Analytic Tags field;

If you want to mark this journal entry for double-checking, click on the To Check field.

Note

You (as Accounting module Admin) can use the reconciliation model to create rules for reconciling the deposit interest. So that, your staff can use the model to fit in.

Once done, press Confirm to finish the reconciliation:

Back to the statement, you can see the related accounting items by going to Journal Entries: