Track and manage Time off reports

Through reports on time off, managers will have an overview of the total leave time their employees have taken, which type of time off is being used the most, or details of the time off of each employee by month. The Viindoo Time Off management app supports reporting tools with commonly used charts in formats such as line, bar charts, or pivot tables. Based on the real-time data available in the system, the most accurate information will be provided to help managers handle the leave time of their employees efficiently and in a timely manner.

Currently, there are 3 types of reports:


This tutorial requires the installation of the following applications/modules:

Reporting by Employee

Starting with Reporting by Employee, you need to navigate to Time Off ‣ Reporting ‣ by Employee.

By default, a bar chart is shown with data grouped by Employee and Type and the measure is Duration (Days). In order to customize the criteria according to the intended use, you need to turn off the system default filters and groups then select the criteria as follows:

Stacked bar chart
  • Vertical axis: Value displayed in the Measures list. The measures are Count (Number of time off sheets) and Durations (Days);

  • Horizontal axis: Use the Group feature to display the chart according to your desired criteria.

Viindoo software supports various types of charts such as bar, pie, or line charts. Use the respective icons to change the format of your report. Or you can also sort values of the horizontal axis in an ascending or descending order.

Select a chart format in Viindo Time Off management app

If graph view gives you an overview of leave time of all the existing employees in the system, then pivot view provides managers a time off analysis or a calendar view with time off requests of all employees in a determined period of time. To change to other reporting views, press on the respective icons.

Change to view pivot or view calendar

Similar to the graph view, pivot view also uses the measures value to display on the vertical axis. These measures are the same ones in the graph view. However, pivot view allows users combine various measures at the same time.

Measures value in pivot table

Press on the + icon to choose the criteria that you want to see on your report. For example, Reports by Time Off Type, Employee, Department, etc.

Add filter criteria to a pivot report

You are not only able to see reports directly on the software, but you also can export reports with your chosen criteria to an Excel file by pressing the Download xlsx button.

Export pivot reports to excel

Besides, you can interchange the position of criteria of a column with a row.

Interchange a row with a column in pivot report

Reporting by Type

To see reports by type in the current year, navigate to Time Off ‣ Reporting ‣ by Type.

Reporting on time off type in list view

By default, a report in the list view is displayed with the criteria and group as shown in the image below. To display all the time off requests with the same type, press on .

Display time off requests details by type

A time off request contains the following information: Number of Days, Request Type, Start Date/End Date, Status, and Description. On each time off type, the total number of days off of that particular type will be recorded.

Details of each time off request type in Viindoo time off tracking software

You can turn off the system default filters and use the Filters and Group feature to gather data according to your needs.

Akin to the time off report by Employee, reports by Type also have a pivot view. To change to the pivot view, press on the respective icon.

Choose the pivot view for reports by type

Reporting on Time Off Details

Navigate to Time Off ‣ Reporting ‣ Time Off Details to see reports on time off details in a chosen period of time.

Select reporting time off details

Just like previous reports, the system supports two display types: list and pivot. However, in the pivot view, Hours is added as another criterion for Measures.

Measures on the Time off details report

The usage of this report is similar to the previous ones.

See also

Optional module