Expenses and revenue management in Viindoo Accounting¶
Introduction¶
Viindoo system provides analytic tools to help businesses track and manage accurately and transparently incurred costs, and compare the overall revenue/costs in the duration of orders/contracts. Analytic tools include Analytic Accounting and Analytic Tags.
You need to install the following modules to start the process of tracking revenue/costs of orders/contracts:
In the Accounting module, you need to enable the analytics feature by navigating to Accounting ‣ Configuration ‣ Settings, going to the Analytics section, and enabling the following features:
Analytic Accounting;
Analytic Tags.
Tip
Analytic Tags are useful in situations where you need to allocate one cost item to various departments to monitor the cost/revenue of each department. For example company costs for air conditioners, water consumption, etc. From here, the administration can review and adjust the company budgets accordingly.
Analytic tools usage¶
Let’s use the analytic tools to track, and analyze revenue and incurred costs of a sales contract for the interior design service packages to the customer Asia Pacific as follows:
Record revenue of the contract¶
When the contract is signed by the customer, we will create and confirm the respective sales order by navigating to Sales ‣ Orders ‣ Orders. To analyze its revenue, we will assign an analytic account while recording the revenue as below:
Create an analytic account to track the revenue/costs of this contract.
Add the analytic account to the sales order in tab Other Info:
Then, when an invoice is created, this analytic account and revenue account will be automatically attached to the invoice lines to monitor the contract’s revenue:
You can also add Analytic Tags to analyze with other criteria.
Record and track related costs¶
Costs related to the implementation of this contract may arise from the purchase of goods/services, raw materials from the supplier, or costs related to personnel, travel expenses, expenses of participating employees, etc.
Purchasing related costs
Create a purchase order as usual by navigating to Purchase ‣ Orders ‣ Orders. However, similar to a sales order, you need to add an analytic account to the purchase order. To analyze these costs in different criteria, you can use analytic tags:
At this step, the newly generated vendor bill will also have the corresponding analytic account and analytic tags attached:
Employees expenses related costs
Navigate to the Expenses module ‣ My Expenses ‣ All My Expenses to create an expenses report of each employee. On this expenses report, add the analytic account and analytic tags to categorize, track and analyze the costs of a contract/project:
Note
Analytic accounts and analytic tags can be attached to the journal entries of situations such as customer payment delay penalty, contract violation penalty, etc. To do so, navigate to Accounting ‣ Accounting ‣ Journal Entries, create a new journal entry and attach the analytic account/analytic tags to it for tracking.
Analyze revenue/costs¶
Navigate to Accounting ‣ Configuration ‣ Analytic Accounts:
Use filters to seach and select the an analytic account for the sales order above, press Cost/Revenue:
Here, you can view details of the incurred costs and revenue related to the order, as well as the gross profit of the same order:
