How to adjust a time off request

To change the dates of a time off request, go to Time Off ‣ Management ‣ Time Off, open the request and click Adjust Dates. Enter the new start and end dates and click Confirm: the request keeps its status and its duration is recalculated. Use it when an employee extends or shortens a leave, instead of cancelling the request and creating a new one.

Who

Users with the Time Off ‣ Administrator access right.

App

Time Off, with the Viin Time-Off module

Before you start

How do I find the request to adjust?

  1. Go to Time Off ‣ Management ‣ Time Off. The list opens with the default filter Waiting For Me, which shows the requests that wait for your approval. Remove it to see all the requests.

    The time off requests of all employees

  2. Type the name of the employee in the search box and press Enter. Use Group By in the search options to group the requests, for example by type.

    The time off requests of one employee after searching by name

How do I adjust the dates?

  1. Open the request and click Adjust Dates.

    A time off request with the Adjust Dates button

  2. In the Time Off Adjustment window, enter the new first and last day in the Date From field, then click Confirm.

    The Time Off Adjustment window with the new dates

The dates and the duration of the request are updated, and the change is recorded in the chatter of the request with the name of the user who made it.

A time off request after its dates were adjusted with the change in the chatter

Common errors

Problem

What to do

There is no Adjust Dates button.

Install the Viin Time-Off module and sign in with the Time Off ‣ Administrator access right.

The message Only Holiday Administrator can adjust approved leaves appears.

Sign in with the Time Off ‣ Administrator access right.

The message Time Off Type with mode calculated by day can adjust appears.

The type of the request is set to half days or hours. Only requests of types set to Duration Type Day can be adjusted.

The message Date From must be less than Date To appears.

The start date is after the end date. Enter the dates again.

Next steps