Mechanical production management software helps a machining shop keep every order in view, from the customer's drawings and requirement sheet to production, quality checks, delivery and payment. In a make-to-order shop, where every order is different, knowing where each order stands matters more than any single feature. This article covers the common difficulties, how Viindoo MRP supports each step of a machining order, and how to get started.
Common difficulties in managing a machining shop
Many machining shops still run orders on Excel, chat apps and paper. The difficulties usually fall into three groups.
Order intake and quoting
Drawings and requirement sheets arrive through chat and email, long part lists are retyped by hand, and quotes wait for one engineer to estimate materials and labour.
Following each order
Orders are confirmed before the bill of materials exists, subcontracted parts are out of sight, and nobody can quickly tell the customer where an order stands.
Quality, stock and cost
Defects are found after packing, raw stock and parts sit in several places, and management waits for month-end reports to see costs and receivables.
Watch one machining order flow through Viindoo
A short video follows one order from the customer's file to production, quality checks, delivery and payment, with the information each role needs at every step.
How Viindoo MRP supports each step of a machining order
Viindoo MRP shares one database with sales, purchasing, inventory, quality and accounting, so each step hands the right information to the next.
Requirement sheet
Estimate and quote
Production order
Subcontracting
Quality check
Delivery and invoice
Turn the customer's requirement sheet into a quotation
Each customer can have its own import template. Load the Excel file or a Google Sheet link with several sheets, and every drawing number becomes a part code on the quotation, with a preview and a test run before anything is saved. Materials and labour are estimated, the estimate is approved, and the quotation is created straight from it.
See every order and operation on one timeline
Confirming a sales order creates the production orders, in draft when the bill of materials is not ready yet, so no order is forgotten. Parts made in-house get production orders and outsourced parts get subcontracting purchase orders from the same sales order. The person in charge of the order sees them all on one Gantt chart and can answer the customer straight away.
Stop defects before they reach the customer
Quality checks are created automatically on production orders and transfers. A production order cannot be finished while a check is still pending, and a delivery is held when a mandatory check has failed. A quality alert can then be raised to follow up the cause.
Give management a view of the whole shop
Dashboards and reports show revenue, orders, stock and receivables from the same data the shop enters every day, without waiting for month-end summaries.
Other apps a machining shop uses with Viindoo MRP
Inventory
Stock by location for raw material, work in progress, finished goods and rejects, with inventory counts, adjustments and stock reports.
Maintenance
Plan periodic maintenance for machines and record breakdowns, so production is not stopped by surprises.
Purchasing and approvals
Purchase orders above set amounts go to the right approver, so small purchases do not wait for the director.
Planning and progress
Production and work orders are scheduled on work centers and followed operation by operation.
Accounting and costing
Production costs, invoices, receivables and payables come from the same transactions, without re-entry.
HR and payroll
Employees, attendance, leave and payroll in the same system, with access rights by role.
Frequently asked questions
Yes. Each order carries its own parts and requirements, and production orders are created from confirmed sales orders even before the bill of materials is ready.
Yes. You set up an import template for each customer and load their Excel file or Google Sheet into a quotation, with a preview and a test run before saving.
Yes. Outsourced parts get subcontracting purchase orders from the same sales order, so in-house and outsourced work are followed in one place.
Book a demo on one of your real orders. A Viindoo consultant walks through your process and proposes the implementation package that fits your shop.
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See Viindoo on a real machining order
Bring one of your orders and see how it flows from the requirement sheet to delivery and payment.
