Effective restaurant warehouse management software, reducing loss

Currently, Restaurant inventory management software is increasingly important and focused on by many businesses. This is an effective support tool for restaurants in managing and predicting trends in import/export of ingredients. Together Viindoo Learn more about this smart software in the following article!

What is restaurant inventory management software?

Warehouse management software restaurant is a smart application that helps restaurant owners or managers easily control the store's resource management. By providing reports, this software helps managers track all warehouse-related activities such as export, import, inventory (quantity and status of raw materials), and support supervision. debt situation with suppliers.

Special, Restaurant inventory management software Able to analyze ingredient usage trends, helping restaurant managers evaluate ingredient consumption levels. This helps managers make smart management decisions that are appropriate to the actual situation of the restaurant.

Restaurant inventory management software controls restaurant resourcesRestaurant inventory management software controls restaurant resources

The importance of using warehouse management software for restaurants

During business, many store owners often have difficulty managing raw materials in their warehouses. If this situation persists for a long time, it will lead to restaurants or stores not being able to make accurate statistics about what materials they need to import, what products are in high demand, what the current inventory situation is or even even not being able to recognize when the goods are lost. Therefore, using warehouse management software for restaurants will bring advantages such as:

  • Ensuring continuous operation of the restaurant: Failure to properly control the source of ingredients can lead to difficult situations when the number of customers suddenly increases. In this situation, if the amount of prepared ingredients is not enough, the restaurant will be forced to announce a temporary suspension of serving customers. However, this can be completely avoided if managers plan for raw materials in advance, especially when the possibility of increased demand has been forecast and calculated.
  • Fraud and loss control: Vulnerabilities in raw material processing often stem from a lack of rigorous monitoring and quantification. Sometimes, processing staff use too many ingredients for each dish, leading to ineffective sales. A more serious risk is when employees arbitrarily reduce the amount of ingredients without management's knowledge. In this case, sales may be good but profits are low. Counting and controlling ingredients will help restaurants limit this situation and help store owners detect and correct discrepancies in a timely manner.
  • Save costs and ensure competitive prices for food and drinks: Carefully considering the import of ingredients will help maintain good relationships with suppliers and stabilize prices in the restaurant or cafe. . Buying wholesale in large quantities is often more cost-effective than buying retail. Unstable changes in raw material prices can hinder the business process, when forced to regularly adjust selling prices to make a profit, which can affect customers. Therefore, strict resource management plays an important role in maintaining financial balance.
Software to support effective and optimal restaurant managementSoftware to support effective and optimal restaurant management

Criteria for choosing the best restaurant warehouse management software

Features meet restaurant management needs

The best warehouse management software needs to meet the management needs of restaurants, whether large or small. Specifically:

  • For large-scale, professional restaurants: When you manage a large, professionally operating restaurant with a crowded service frequency, the management of ingredients and processes is very important. Warehouse management software will be an effective support tool to ensure no waste and fraud takes place.
  • For small and medium-sized restaurants: Whether you manage a small or medium-sized restaurant, capturing and managing ingredients is also very important. Although you can manage it manually at first, using warehouse management software early on will help you easily expand your business in the future. This helps the restaurant not only maintain profits but also have the ability to grow further in the future
The software must be able to meet the restaurant's management requirementsThe software must be able to meet the restaurant's management requirements

Reputable and professional software provider

For units with a lot of experience, during the implementation process, if there are any difficulties with the software, the technical team will easily support to solve the problem quickly. This ensures that the restaurant's business operations are not interrupted. In addition, service quality management and customer care are also carried out through established processes, instead of having to wait for support due to lack of resources.

In particular, applying software from reputable suppliers will help minimize risks in the process of financial management and operating the restaurant's treasury. Experienced providers that are trusted by many customers will often make improvements to develop and expand software functions, helping to optimize business operations more effectively and scientifically.

Businesses can refer to Restaurant Warehouse Management Software Viindoo Inventory. This is the optimal restaurant warehouse management solution Viindoo Deploying and developing from more than 10 years of experience consulting professional solutions for businesses.

With Viindoo Inventory, restaurants can effectively manage inventory, thereby optimizing operational performance and minimizing costs with many outstanding features such as:

  • Product catalog management: The software needs to allow restaurants to create and manage detailed product catalogs, including product names, descriptions, prices, units of measure, inventory quantities, dates expired, etc.
  • Warehouse management: The software needs to help restaurants manage the warehousing process effectively, including tracking the number of products in stock, prices, dates, suppliers, etc.
  • Warehouse management: Software needs to help restaurants manage the warehouse process closely, including tracking the number of products released, price, date of release, customer, etc.
  • Inventory management: The software needs to help restaurants track the inventory status of products accurately and promptly, including alerts when inventory levels are low or exceed maximum levels.
  • Cost management: The software needs to help restaurants manage costs related to inventory, such as restocking costs, inventory costs, spoilage costs, etc.
  • Integration with other applications: The software needs to be integrated with other restaurant applications, such as sales management software, financial management software, etc. This helps restaurants manage inventory more consistently and effectively.

Specially, Price of warehouse management software Viindoo is completely FREE. Businesses/restaurant owners can use Viindoo Inventory for free for life without any cost.

Vindoo InventoryVindoo Inventory
Viindoo Inventory Software

Viindoo Inventory Software


Improves the efficiency of inventory & supply chain management, and intensifies competitiveness of enterprises.

Experience in effective inventory management for restaurants

Strict control of warehouse and import and export processes

Careful inspection is an important step for restaurants to have an accurate view of product quantity and quality. This helps restaurants avoid errors in recording data and find solutions to fix any problems promptly. Some effective methods when counting inventory that managers can refer to include: Physical inventory, on-site inspection and periodic inspection.

Strictly control the import/export processStrictly control the import/export process

Set optimal inventory levels

Inventory levels are a way to determine the amount of goods a restaurant always keeps in stock. This helps ensure that the restaurant has enough goods to supply immediately when needed and maintain continuous business operations. Warehouse management becomes simpler if you know how to set minimum and maximum inventory levels for each product.

Inventory levels can change over time, so managers need to be flexible in making adjustments. To set the optimal inventory level, managers can rely on the following criteria: Actual quantity of goods in stock, number of orders from customers, supply situation from suppliers and consumption situation of that product.

Manage optimal inventory levelsManage optimal inventory levels

Appropriate management methods and models

There are 3 appropriate inventory management methods and models that businesses can refer to:

  • Inventory management methods according to FIFO and LIFO
    • FIFO method (First In, First Out): This is a management method where goods imported first will be used or sold first. The goal of this method is to minimize damage to goods. However, managers need to organize storage locations so that goods imported first can be more easily retrieved and used first.
    • LIFO method (Last In, First Out): LIFO is a management method where new goods imported last will be used first. This makes profit statistics easier and more flexible. Businesses can make better use of production and business. This helps businesses limit the impact of price reductions of new products on the market, minimizing risks.
  • ABC principles in warehouse management: This method is based on the Pareto Principle, focusing the best management on the 20% most important goods to ensure 80% of the value. There are 3 groups:
    • Group A: Includes high-value items and accounts for a large proportion of the total inventory value. This group usually accounts for 20% of the number of items but accounts for 80% of the total inventory value.
    • Group B: Includes items of average value and accounts for an average proportion of the total inventory value. This group usually accounts for 30% of the number of items and 15% of the total inventory value.
    • Group C: Includes low-value items and accounts for a small proportion of the total inventory value. This group usually accounts for 50% of the number of items but only 5% of the total inventory value.
    • For group A items, they need to be managed more closely to ensure there is always enough inventory to meet demand. For group B items, they need to be managed at a moderate level. For group C items, they can be managed at a lower level.
  • Management method according to the Lean Manufacturing model: This model aims to ensure that goods are always available to meet customer purchasing needs without causing redundancy. At the same time, Lean Manufacturing also helps reduce inventory, thereby reducing storage costs, improving production cycles, and saving time and materials during the transportation of goods.
Effective inventory management methods and modelsEffective inventory management methods and models

Calculate rotating inventory

In inventory management, measuring inventory turnover rate is an important parameter. This parameter shows how many products the restaurant has sold or replaced with new products in a specific period of time.

By knowing this turnover rate, managers can better predict future markets. This also helps managers know how many goods have been imported at that time. At the same time, the restaurant can also estimate the average time to sell out of inventory and plan to import goods accordingly.

Read more articles What is reorder point? How to manage reorder points effectively to learn more about this issue.

 Inventory turnover rate is an important parameterInventory turnover rate is an important parameter

Restaurant inventory management software Efficiency not only helps businesses control sales well but also saves a significant amount of costs. In today's digital age, warehouse management software is a useful tool that any restaurant needs to have. Please contact immediately Viindoo for more detailed advice on smart warehouse management software!

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SEODO 10 September, 2023

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