Effective F&B restaurant warehouse management software, reducing loss

F&B restaurant warehouse management software helps restaurant owners easily manage raw materials for processing effectively and reduce product loss.

Currently, restaurant inventory management software is increasingly being applied by many business owners to manage products and food processing goods in the warehouse. This is an effective support tool for restaurant and eatery owners to manage processed ingredients, food and inventory forecasts to propose timely orders for import and export of materials. Join Viindoo to learn more about professional warehouse management software in the following article.

What is restaurant inventory management software?

Restaurant inventory management software is a smart application that helps restaurant or eatery owners easily control and manage the store's resources and food processing materials. By providing inventory status reports, the software helps managers track all import and export activities, inventory quantity, and expiration status of processed materials. In addition, restaurant owners can also grasp the situation of outstanding orders with suppliers.

In particular, raw material management software for restaurants also has the ability to analyze future trends in the use of processed ingredients, helping restaurant owners evaluate material consumption levels and make decisions. Smart management and appropriate to the actual situation of the restaurant.

The software must be able to meet the restaurant's management requirementsRestaurant inventory management software helps control restaurant resources

Why should you use inventory management software for restaurants and eateries?

Restaurant and cafeteria warehouses are places to store many different types of goods, raw materials, tools and instruments that are imported for reserve and exported when there is a need for processing, trading, rotation, etc. Some of the most common types of inventory in restaurants and eateries include finished products, unfinished products, cooking materials, components, processing tools, dry goods, spices, wine and other drinks. All types of goods and products have expiration dates and are imported and exported at different times. Therefore, many store owners often have difficulty managing raw materials in their warehouses.

The software must be able to meet the restaurant's management requirementsSoftware to support effective and optimal restaurant management

Furthermore, storing too much or too little inventory affects the production and business processes of restaurants. Especially for restaurants operating in the food and beverage industry, the quantity of fresh goods is very large. If the restaurant owner does not know how to manage inventory scientifically, it is easy to make mistakes that directly affect the quality and taste of food and drinks as well as food safety and hygiene. Therefore, business owners should apply restaurant warehouse management software to manage raw materials, food, tools, and processing equipment.

Using warehouse management applications for restaurants and eateries will bring benefits such as:

  • Good control of raw material sources to ensure continuous operation of the restaurant
  • Closely monitor and quantify the raw material processing process to avoid loss and fraud
  • Ensuring the quality and expiration date of ingredients used to prepare dishes in the restaurant
  • Save on warehouse management costs and ensure competitive prices for food and drinks

>>>> Additional References: Cold storage management software

Criteria for choosing the best restaurant warehouse management software

Features meet restaurant management needs

A good warehouse management application for restaurants and eateries needs to meet the needs of managing all items in the warehouse and the corresponding scale. Specifically:

  • Food warehouse management: Allows tracking restaurant raw material inventory including quantity, product type, expiration date...
  • Inventory the quantity and cost of spoiled food
  • Sort inventory: Categorize and organize warehouses, set up automatic sorting points and position each type of food and ingredient in the warehouse for easy searching
  • Keep inventory levels stable: Set up software to keep enough inventory to satisfy customers. Has a notification feature when inventory is low and integrates with purchasing management software to automatically create warehouse orders.
The software must be able to meet the restaurant's management requirementsThe software must be able to meet the restaurant's management requirements

Reputable and professional software provider

For units with a lot of experience, during the implementation process, if there are any difficulties with the software, the technical team will easily support to solve the problem quickly. This ensures that the restaurant's business operations are not interrupted. In addition, service quality management and customer care are also carried out through established processes, instead of having to wait for support due to lack of resources.

In particular, purchasing warehouse management software from reputable suppliers will help minimize risks during restaurant warehouse operations. Experienced providers that are trusted by many customers will often make improvements to develop and expand software functions, helping to optimize business operations more effectively and scientifically.

With Viindoo Inventory, restaurants can effectively manage inventory, thereby optimizing operational efficiency and minimizing costs. This is the optimal restaurant warehouse management solution Viindoo Deploying and developing from more than 10 years of experience consulting professional solutions for businesses. The outstanding features that Viindoo restaurant warehouse management software brings are:

  • Product catalog management: The software needs to allow restaurants to create and manage detailed product catalogs, including product names, descriptions, prices, units of measure, inventory quantities, dates expired, etc.
  • Warehouse management: The software needs to help restaurants manage the warehousing process effectively, including tracking the number of products in stock, prices, dates, suppliers, etc.
  • Warehouse management: Software needs to help restaurants manage the warehouse process closely, including tracking the number of products released, price, date of release, customer, etc.
  • Inventory management: The software needs to help restaurants track the inventory status of products accurately and promptly, including alerts when inventory levels are low or exceed maximum levels.
  • Cost management: The software needs to help restaurants manage costs related to inventory, such as restocking costs, inventory costs, spoilage costs, etc.
  • Integrating with other restaurant applications such as Sales, Purchasing, Human Resources... helps restaurants manage inventory more consistently and effectively.

Specially, Viindoo Inventory is completely FREE. Businesses/restaurant owners can use Viindoo Inventory for free for life without any cost.

Vindoo InventoryVindoo Inventory
Viindoo Inventory Software

Viindoo Inventory Software


Improves the efficiency of inventory & supply chain management, and intensifies competitiveness of enterprises.

Experience in effective restaurant inventory management

Strict control of warehouse and import and export processes

Careful inspection is an important step for restaurants to have an accurate view of product quantity and quality. This helps restaurants avoid errors in recording data and find solutions to fix any problems promptly. Some effective methods when counting inventory that managers can refer to include: Physical inventory, on-site inspection and periodic inspection.

Strictly control the import/export processStrictly control the import/export process

Set optimal inventory levels

Inventory levels are a way to determine the amount of goods a restaurant always keeps in stock. This helps ensure that the restaurant has enough goods to supply immediately when needed and maintain continuous business operations. Warehouse management becomes simpler if you know how to set minimum and maximum inventory levels for each product.

Inventory levels can change over time, so managers need to be flexible in making adjustments. To set the optimal inventory level, managers can rely on the following criteria: Actual quantity of goods in stock, number of orders from customers, supply situation from suppliers and consumption situation of that product.

Manage optimal inventory levelsManage optimal inventory levels

Appropriate management methods and models

There are 3 appropriate inventory management methods and models that businesses can refer to:

  • Inventory management methods according to FIFO and LIFO
    • FIFO method (First In, First Out): This is a management method where goods imported first will be used or sold first. The goal of this method is to minimize damage to goods. However, managers need to organize storage locations so that goods imported first can be more easily retrieved and used first.
    • LIFO method (Last In, First Out): LIFO is a management method where new goods imported last will be used first. This makes profit statistics easier and more flexible. Businesses can make better use of production and business. This helps businesses limit the impact of price reductions of new products on the market, minimizing risks.
  • ABC principles in warehouse management: This method is based on the Pareto Principle, focusing the best management on the 20% most important goods to ensure 80% of the value. There are 3 groups:
    • Group A: Includes high-value items and accounts for a large proportion of the total inventory value. This group usually accounts for 20% of the number of items but accounts for 80% of the total inventory value.
    • Group B: Includes items of average value and accounts for an average proportion of the total inventory value. This group usually accounts for 30% of the number of items and 15% of the total inventory value.
    • Group C: Includes low-value items and accounts for a small proportion of the total inventory value. This group usually accounts for 50% of the number of items but only 5% of the total inventory value.
    • For group A items, they need to be managed more closely to ensure there is always enough inventory to meet demand. For group B items, they need to be managed at a moderate level. For group C items, they can be managed at a lower level.
  • Management method according to the Lean Manufacturing model: This model aims to ensure that goods are always available to meet customer purchasing needs without causing redundancy. At the same time, Lean Manufacturing also helps reduce inventory, thereby reducing storage costs, improving production cycles, and saving time and materials during the transportation of goods.
Effective inventory management methods and modelsEffective inventory management methods and models

Calculate rotating inventory

In inventory management, measuring inventory turnover rate is an important parameter. This parameter shows how many products the restaurant has sold or replaced with new products in a specific period of time.

By knowing this turnover rate, managers can better predict future markets. This also helps managers know how many goods have been imported at that time. At the same time, the restaurant can also estimate the average time to sell out of inventory and plan to import goods accordingly.

Inventory turnover rate is an important parameterInventory turnover rate is an important parameter

Restaurant inventory management software Efficiency not only helps businesses control sales well but also saves a significant amount of costs. In today's digital age, warehouse management software is a useful tool that any restaurant needs to have. Please contact immediately Viindoo for more detailed advice on smart warehouse management software!

>>>> Continue With:

Effective F&B restaurant warehouse management software, reducing loss
Jun Nguyen February 20, 2024