Cost & Revenue Deferral
| Technical name | to_cost_revenue_deferred |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/15.0/to_cost_revenue_deferred |
| Read description for | v 14.0 v 13.0 |
| Required Apps | Discuss (mail) Invoicing (account) |
| Extensions | Cost & Revenue Deferral - Patch 1 |
What it does
- This module allows you to manage the cost and revenue recognition of buying/selling products.
- It helps users to track the disbursement of those cost/revenue recognitions, and creates account moves for those disbursement lines.
Key Features
1. Define the revenue/cost deferral categories
- Name: group names for easy search, classification of revenue/cost deferral;
- Journal: the default journal for account moves of the deferred revenue/cost;
- Deferred Account: the account for recording the revenue/cost;
- Recognition Account: the account for recording the deferred revenue/cost;
- Disposal Account;
- Analytic Account;
- Analytic Tags;
- Time Method:
- Number of Deferrals;
- Ending Date.
2. Revenue/cost deferral
- Name: the name of the revenue/cost deferral;
- Revenue/Cost Deferral Category;
- Value;
- Salvage Value;
- Residual Value;
- Deferral Board;
- Journal Items/Entries.
3. Mass generation of Journal Entries for recording cost/revenue
Editions Supported
- Community Edition
- Enterprise Edition
Installation
- Navigate to Apps.
- Search with keyword to_cost_revenue_deferred.
- Press Install.
Instruction
Instruction video: Cost & Revenue Deferral
Create the Revenue Deferral Categories/Cost Deferral Categories
First of all, you need to create a cost/revenue deferral category to apply on products. You navigate to Accounting > Configuration, select Cost Deferral Categories or Revenue Deferral Categories according to your needs and then click Create.
You enter the following information:
- Accounting:
- Journal: select the journal for the entries of revenue/cost deferral in this group;
- Deferred Account: select an account to record revenue/cost;
- Recognition Account: select the account to record the deferred revenue/expenses;
- Analytic account: select the analytic account track revenue/cost, this will help the manager easily analyze revenue/costs.
Note: To use the Analytic account feature, you need to activate the Analytic Accounting feature in Settings > Accounting > Analytics.
- Periodicity:
- Time Method: select deferral method:
- Number of Deferrals: deferral by time:
- Number of Deferrals: enter the number of deferrals.
- One Entry Every: enter the number corresponding to the number of months of a deferral cycle. Example: enter 3, the software will defer every 3 months.
- Ending Date:
- One Entry Every: enter the number corresponding to the number of months of a deferral cycle. Example: enter 3, the software will defer every 3 months.
- Ending Date: enter deferral ending date.
- Number of Deferrals: deferral by time:
- Time Method: select deferral method:
- Additional Options:
- Auto-Posted Deferral: check the box if you want the deferral entries to be automatically entered.
- Notes: enter notes for additional information.
Record revenue/cost
You can set the default Cost Deferral Category/Revenue Deferral Category on the product so that when selecting this product on the invoice, the Accounting app automatically records the appropriate arising accounting account.
To record revenue, see the instructions in the article: Process of customer invoicing, payment and reconciliation.
Similarly, to record cost, see the instructions in the article: Process of vendor invoicing, payment and reconciliation.
- Vendor invoice example:
- Invoice journal items:
Defer revenue/cost
You defer the revenue/cost recorded above by navigating to Accounting > Accounting > Cost Deferrals/Revenue Deferrals > Create.
You select Deferral Category and enter Entry Date, then, on the General tab, please enter the following information:
- Value: the value of revenue/cost you want to defer corresponds to the revenue/cost you have recorded above.
- Salvage Value: the salvage value of the revenue/cost you want to defer.
- Residual Value: the value is automatically recorded following the formula: Residual Value = Value - Deferred amount.
- Partner: choose a partner to record the revenue/cost.
- The remaining information will be automatically recorded based on the settings of Revenue/Cost Deferral Categories.
You press the Compute button to generate the deferral lines in the Deferral Board tab.
After checking the information, you click Confirm, the software will generate a Create Move button that allows you to create a journal entry for each deferral line.
The software supports the feature to help you reduce the creation of entries by navigating to Accounting > Accounting > Compute Cost/Revenue Deferral, entering Account Date, then clicking Compute.
The screen navigates you to a view for automatically generated entries.
Note: In case you check Auto-Posted Deferral, the generated entry will be automatically entered into the journal immediately. Otherwise, the entry will be in Draft status, you have to post the journal.
Returning to the deferral view, you will see the deferral lines updated with the respective journal status.
You choose Journal Items to check arising entries.
Periodically, you will compute this revenue/cost deferral so that the software generates a deferral entry.
Liquidate revenue/cost
To liquidate this revenue/cost (Example: customer buys a 3-month course but after studying for 1 month, they no longer need to study. You pay the cost of renting an office for 3 months, but in the 2nd month, rent it out to another person,...) then right on the deferral view, click the Disposal button.
You enter Date, reference and note then click Disposal.
The software will calculate to record the disposal deferral value.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one).
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