11 steps in an effective and complete recruitment process​

The recruitment process is one of the most important processes for finding talent for enterprises. Therefore, the construction of a qualified and professional recruitment process will really be effective in the recruitment process. In the following article, let's find out with Vindoo the role as well as the important steps in the recruitment process.

Why is it important to develop a recruitment process?

One recruitment process being organized and professional will help enterprises attract many potential candidates. This also helps enterprises optimize the cost of training new employees in the most effective way. So the detail of What is the importance of recruitment process? Find out below.

  • Save time

Building recruitment process scientifically will help enterprises find and select elite candidates quickly. In addition, enterprises will also attract qualified candidates. This not also helps the company save time and effort in the construction recruitment process but also increases professionalism in the eyes of candidates.

  • Engage employee 

The recruitment process will help enterprises choose employees that are in line with the vision and mission of the business. For that, work performance will always improve. Employees will become more connected, giving each other motivation in the working process.

  • Be more active in recruitment

A well-prepared recruitment plan in a specific way will help enterprises be active in strategies for the HR department and for the management. In situations that need to change, enterprises can still adjust their strategies to be able to develop their capabilities and improve their reputation.

  • Increase work efficiency

If recruitment process achieves a certain effect will help enterprises know the capacity and qualifications of each candidate. Employers should take advantage of the interview time to ask questions that help candidates understand their strengths and weaknesses. It is one of the recruitment steps to help employers determine the candidate's job performance in the near future.

Reporting and analysis in the recruitment process Viindoo

Building a recruitment process can help enterprises find potential candidates

Simple and effective recruitment process diagram

Recruitment is the process of finding potential employees to fill vacant positions in an enterprise. In order to recruit process effectively, avoiding risks during the recruitment process, employers need to build recruitment process:

Reporting and analysis in the recruitment process Viindoo

Simple and effective recruitment process

Identifying recruitment needs

Enterprises must determine what positions are missing to start setting up human recruitment process. Accordingly, enterprises need to analyze the characteristics of the position that are lacking, including skills, knowledge, work experience, etc. More specifically, enterprises need:

  • Identify the missing positions in the enterprise at that time, identify the remaining unresolved problems, the competencies and characteristics of the employees.
  • Monitor whether the workload has increased during the new hire process.
  • Analyze performance continuously, and identify the required skills and human resources that the enterprises are lacking.
Reporting and analysis in the recruitment process Viindoo

Identify recruitment needs in the vacant position

Job analysis

In this step, employers should clearly analyze what knowledge, experience, and skills a potential candidate needs to have. From here, build up a plan to communicate and post the most appropriate job posting. The main steps of the recruitment step include:

  • Gather from that lacking team the required information.
  • Record job information.
  • Create job descriptions based on the information that has been collected.
  • Know the methods and necessary skills that a candidate needs.
  • Specify the detailed content of the job description.

Building job descriptions

After knowing the skills and experience that the candidate needs to have, the employer needs to prepare the most specific and complete job description. The job description needs to clarify requirements for the position to be filled so that potential candidates can consider and decide whether to apply or not. JD also helps enterprises receive applications from potential candidates.

  The job description should include the following:

  • General company’s name and information
  • Job description, position and authority
  • Tasks and work efficiency
  • Work knowledge and techniques
  • Working time
  • Workplace
  • Working conditions
  • Location
  • Employee salary and benefits
  • Invitation to apply

Searching for candidates

Attracting talented candidates and getting them to apply is the most important part of the hiring process. Enterprises can search for candidates through internal announcements and then post them on social networking sites, job search sites and recruitment applications. In general, there will be two recruitment sources to find talented candidates:

Internal recruitment

For enterprises, using internal resources to find potential candidates will help motivate employees to work more efficiently and increase their job satisfaction. In addition, internal recruitment also brings many benefits to enterprises such as cost savings and low risk because they understood the personnel in the company.

External recruitment sources

For recruitment through external sources will attract a large space with many choices along with qualified candidates. The process will come significantly faster even with large-scale recruitment needs.

  • Advertisement:

Advertising will help recruiters create a strong brand foundation that can attract talent. Enterprises can follow this method by using printing technology or electronic devices to get better results at low cost.

  • Recruitment website

Company's recruitment website not only conveys the company's work culture but also has potential profiles. This makes candidates easier in applying but also attracts talents in many fields.

  • Social networking platform

Nowadays, social networking sites are the platforms that provide potential and free candidate sources that enterprises should not ignore. Typically as LinkedIn, Facebook or Twitter will bring enterprises with highly qualified candidates to fill vacancies.

  • Information site, job search application

These applications will be the perfect solution for finding quality CVs. In addition, this is a way for enterprises to save costs as well as time to store personnel records and arrange interview schedules, etc.

Enterprises can post job vacancies on their internal pages to take advantage of the company's human resources. Besides, nowadays, recruitment websites are becoming popular, so enterprises can post to attract potential candidates from outside.

Screening profiles

In human recruitment process flowchart in enterprises, employers often have difficulty in finding and selecting candidates from the list of applicants. However, employers can still solve this problem as follows:

  • Based on the minimum requirements in the job description select suitable resumes.
  • Consider whether the certifications, experience and professional knowledge, other skills meet the needs of the position to be classified into the priority group.
  • Select candidates who meet the above two criteria.
  • Make statistics and type in the items that candidates need to specify more clearly during the interview process.
Reporting and analysis in the recruitment process Viindoo

Select the right profile

Conducting interviews

The next step in recruitment process is to schedule an interview with the candidates that the employer has selected. Based on the size and needs of the enterprise, consider choosing the forms, interview process or:

  • Telephone interview

This form is quite quick and easy to find potential candidates for direct interviews. A brief conversation will help the employer assess the candidate's skills, qualifications and experience. Through that, e,mployers can also make a good impression on the enterprise.

  • Psychological test of candidates

Enterprises can create psychological tests. You can rely on these tests to assess personality, behavior, aptitude, communication ability, and many other skills needed for the job.

  • Interview

The face-to-face interview is the last step before the enterprise offers a job offer to the candidate. Interviews can be conducted by senior management and are open to some elite candidates. Enterprises should have a consensus at this step and have a list of backup candidates.

The actual interview is a two-way process, through which every candidate wants to know if they are a good fit for the business. Enterprises need to have a polite and respectful attitude when sharing with them the benefits of working here. Building an interview plan, training skills for human resources is really important and necessary that can affect the success of recruitment process.

Evaluate candidates and select suitable candidates

After conducting recruitment, based on the answers and information presented by the candidate, the enterprise will determine whether the candidate has achieved the above-mentioned criteria or not. After recruitment, the enterprise will contact the previous companies to review the entire resume of the candidate to verify more information.

Reporting and analysis in the recruitment process Viindoo

Searching for suitable candidates after the interview

Result announcement

The recruitment department will make a decision to select suitable candidates based on the evaluation of the recruitment board. Next, the recruitment staff will notify the successful candidates via email, phone, and internal enterprise. In addition, recruitment staff will notify relevant responsible departments to conduct written procedures and welcome new employees.


New employees after receiving the job will have integration training according to the company's training process to better understand the organizational structure and corporate culture. Issues related to the probationary period, personnel policies, and probationary contracts will be supported by the human resources department and responsible for implementation.

Official recruitment decision

The last step in the human recruitment process flowchart is the official recruitment decision after the candidate has successfully completed the probationary period. The person in charge directly will be responsible for assessing and guiding the personnel to self-assess their probationary period. High-level positions will need more opinions of the CEO, and Deputy General Director.

>>>> Learn More: 3 models evaluation of probationary staff effective for employers

Welcome new employees

When both parties agree on the salary, policy, remuneration, and job of that position, HR will send the candidate a notification of the admission. The date and time of joining will be attached and the new candidate will confirm the time to receive the new job.

The introduction process will start with departments introducing company groups so that everyone can understand the information about new employees. In onboarding training process, the document will be delivered to the new employee and the labor contract will be signed afterward.

Benefits of managing the recruitment process with Viindoo software

Recruitment process management is an important part of an organization's human resources operations. Utilizing Viindoo Recruitment software is a part of HR Software that manages the recruitment process brings significant benefits. Here are some key benefits of implementing Viindoo in recruitment process management:

Comprehensive Integration

Viindoo is an integrated Enterprise Resource Planning (ERP) platform that allows you to manage all aspects of the recruitment process within a single system. You can manage candidate information, interview schedules, recruitment notifications, candidate evaluation and ranking, and more.

Reporting and analysis in the recruitment process ViindooManage HR processes with Viindoo software

Process Optimization

Viindoo enables you to customize your recruitment process to fit the specific needs of your organization. You can create job workflows, set access permissions, and configure automated notifications to ensure efficient and synchronized recruitment processes.

>>>> See More: How to create a Recruitment request3 Recruitment Request Form for Enterprises [2023] Application goes through recruitment stages

Candidate Management

Viindoo allows you to easily track and manage candidate information. You can create candidate profiles, record interview progress, store relevant documents, and generate reports on candidates.

>>>> See More: Create new applicants

Reporting and analysis in the recruitment process Viindoo
Manage candidate interview stages in the recruitment process Viindoo

Interaction and Notifications

Viindoo provides tools for interacting with candidates and sending automated notifications during the recruitment process. You can send email notifications regarding interview results, schedule new interviews, and track candidate statuses.

>>>> See More: Communicate with applicants and internal approval

Reporting and analysis in the recruitment process Viindoo
Sending automated notifications for candidates in the recruitment process Viindoo

Integration with Websites and Other Recruitment Sources

Viindoo can be integrated with your website and other recruitment sources such as online job portals to automatically receive candidate information into the Viindoo system. This helps save time and minimize manual data entry.

>>>> See More: Source of applicants3 Recruitment Request Form for Enterprises [2023] Publish recruitment post

Reporting and analysis in the recruitment process Viindoo
Management of applicants' sources in the recruitment process Viindoo

Reporting and Analysis

Viindoo offers powerful reporting and analysis tools for monitoring your recruitment performance. You can generate reports on the number of candidates, average recruitment time, and other metrics to evaluate and improve the recruitment process.

>>>> See More: Recruitment Analysis Reports

Reporting and analysis in the recruitment process Viindoo
Reporting and analysis in the recruitment process Viindoo


Viindoo provides comprehensive features to streamline and automate the recruitment process. It allows you to track candidates, schedule interviews, manage job postings, collaborate with hiring teams, and generate reports.

Yes, Viindoo can be integrated with external job portals or websites. This integration enables you to automatically import candidate information from these sources into the Viindoo system.

Yes, Viindoo can handle multiple job openings simultaneously. You can create job postings for different positions and manage them within the system.

Does Viindoo provide reporting and analytics for recruitment?

Yes, Viindoo offers reporting and analytics features for recruitment. You can generate reports on candidate pipelines, recruitment metrics, and other relevant data to assess the effectiveness of your recruitment process.

Yes, Viindoo enables automated candidate communication and notifications. You can set up email templates and triggers to send notifications for interview invitations, rejection letters, and other communication with candidates.


Above are the steps in the recruitment process personnel that Viindoo just introduced to readers. If enterprises have recruitment needs, they should be able to adjust according to the recruitment scale. 
Additionally, Viindoo provides comprehensive integration, process optimization, candidate management, interaction and notifications, integration with websites and other recruitment sources, as well as powerful reporting and analysis. Using Viindoo helps improve efficiency and synchronize the recruitment process, saving time and effort, enhancing candidate interaction, and providing important information and analysis to improve the recruitment process. Viindoo is a flexible and suitable solution for both small and large organizations.
Hopefully, the above article will help enterprises find potential candidates, suitable for vacant positions.

11 steps in an effective and complete recruitment process​
Viindoo Technology Joint Stock Company, Van Anh Nguyen July 29, 2022

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