ERP implementation process: Experience and essential factors

The ERP implementation process  is a complex and time-consuming process, but brings many benefits to businesses. To ensure success in ERP implementation, businesses need a clear and effective process. In this article, we will learn about the ERP implementation process, the necessary factors for success and how Viindoo supports businesses in the ERP implementation process. 

Essential factors for success in ERP implementation

The ERP implementation process is a series of steps taken to put the ERP system  into operation in an enterprise. It includes phases from launch, implementation, transfer and post-deployment performance evaluation. Below are details about each stage in the ERP implementation process. 

To ensure success in ERP implementation, businesses need to pay attention to the following factors:

Management commitment

Management commitment is the most important factor in ERP implementation. The Board of Directors needs to clearly understand the benefits and importance of the ERP system to the business and commit to support and invest in the implementation project.

Professional implementation team

A professional and experienced implementation team is an important factor to ensure success in ERP implementation. They will help businesses identify important factors and resolve issues that arise during implementation.

Consensus and support from staff

Employees are the ones who use the ERP system every day, so their buy-in and support is very important. Businesses need to ensure employees are trained and supported in using the new system.

Quy trình triển khai ERP

Steps in the ERP implementation process

Step 1: Prepare data and system

The first step in implementation is data and system preparation. The implementation team will check and prepare data from old systems to import into the new ERP system. At the same time, they will also install and configure the ERP system according to business requirements.

Step 2: Test and adjust the system

After installing and configuring the system, the implementation team will test and adjust the system to ensure it operates well and meets the business's requirements. Errors and problems will be detected and fixed during this phase.

Step 3: Employee training

Before putting the ERP system into operation, businesses need to train employees on using the system. This helps ensure employees have the skills and knowledge to use the system effectively.

Step 4: Transfer

After completing the above steps, the ERP system will be transferred to the business. The implementation team will support businesses in converting from the old system to the new system and answer employees' questions.

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Viindoo ERP Deployment Process for Businesses

During ERP implementation with Viindoo ERP, we follow a strict phase process to ensure that each business can take full advantage of the ERP software's capabilities.

ROI analysis

ROI (Return on Investment) analysis is an important tool that helps businesses evaluate the effectiveness of ERP implementation. It allows businesses to calculate profits compared to investment costs in ERP implementation projects.

To analyze ROI, Viindoo will help businesses determine the following factors:

  • Investment costs: Includes costs for purchasing the ERP system, implementation costs, employee training costs and other costs related to implementation.
  • Expected profits: Includes profits from increased productivity, reduced costs and increased revenue after implementing ERP.
  • Payback period: This is the time required for the profit to be equal to the investment cost.

After calculating ROI, businesses can decide for themselves whether ERP implementation brings economic benefits or not.

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Launching the ERP implementation process is the first and most important stage in the implementation process. At this stage, Viindoo will establish goals and plans for enterprise ERP implementation. This includes learning about deployment methodology and choosing features that suit your business's needs and budget.

To ensure a smooth start and success of the ERP implementation process, selecting and identifying key members in the business, willing to collaborate with Viindoo's Project Implementation Team, is the first step. important first. This team will support businesses in determining the necessary elements and specific strategies to ensure successful results of the ERP project, thereby maximizing efficiency and value.

Viindoo will establish a detailed plan for ERP implementation. This plan needs to be implemented by the project team and approved by business leadership. The implementation plan should include detailed steps, timelines and budgets for each phase of the implementation process.

To establish an effective ERP implementation plan, businesses need to determine the following factors:

  • Business needs and goals: Businesses need to clearly define their goals and needs to be able to choose the appropriate ERP system and establish an implementation plan.
  • Budget: Funding is an important factor in ERP implementation. Businesses need to determine the budget for implementation and calculate costs for each step in the implementation process.
  • Time: ERP implementation can take a lot of time and affect your business operations. Therefore, businesses need to determine the time needed for implementation and calculate risks that may occur during the implementation process.


The first step in this process is the configuration of Viindoo ERP software, where we work closely with customers to ensure the system set up accurately reflects their business processes and unique requirements.

Next, we focus on developing custom features, from integrating third-party systems to creating unique solutions that optimize performance and make your business more competitive.

Finally, an integral part of the implementation process is end-user training. Viindoo is committed to providing comprehensive training courses, helping to ensure that every member of the organization can effectively use Viindoo ERP, taking full advantage of the system's capabilities to achieve high work efficiency. best.


After successfully implementing the ERP system, Viindoo will continue to monitor and support employees in using the system. This helps ensure the system operates well and meets business requirements.

In addition, businesses also need to build a process to resolve problems that arise while using the system. This helps ensure that the system always works well and that problems are resolved promptly.

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Tư ván triển khai ERP


Implementing ERP helps businesses optimize operating processes, increase productivity and reduce costs. It also helps businesses manage information and data more effectively, thereby making accurate and quick business decisions.

ERP implementation time depends on the size and complexity of the business. Typically, it can take from 6 months to 2 years to fully implement an ERP system.

3. How much does ERP implementation cost?

The cost of ERP implementation also depends on the size and complexity of the business. Normally, this cost can range from a few hundred million VND to billions of VND. You can find it in Pricing


The ERP implementation process is a complex and expensive process in terms of time and budget, but brings many benefits to businesses. To ensure success in ERP implementation, businesses need a clear and effective process, along with the commitment of management and a professional implementation team. Hopefully this article has helped you better understand the ERP implementation process and the necessary factors to achieve success in implementing an ERP system.

ERP implementation process: Experience and essential factors
Viindoo Technology Joint Stock Company, Athan Hoang March 25, 2024