Best Shift Scheduling Software Should Know

With the advent of shift scheduling software, human resource (HR) professionals can automate critical tasks of shift scheduling, which save time, and reduce errors. Moreover, it allows organizations to optimize their workforce and ensure that the right people are working at the right time. In this blog post, Viindoo will explore how shift scheduling software can simplify the scheduling process while saving time and money. So, let's dive in.

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QuickBooks Time - Time Tracking App

Shift scheduling software helps HR staffs automate critical tasks of shift scheduling

What are shift management and its components?

Shift management is the process of organizing and managing work shifts for employees in various industries. This includes determining the number of employees needed for each shift, scheduling their work hours, and ensuring that shifts are properly staffed. Effective scheduling shift work is critical for businesses that operate 24/7, such as healthcare facilities, call centers, and manufacturing plants.

  • Work shift scheduling involves assigning employees to specific shifts based on their availability, skills, and preferences. It may involve rotating shifts or offering flexible scheduling options to ensure that employees can balance work and personal commitments. It could be weekly employee shift scheduling or monthly basis and requires careful planning to ensure that all shifts are adequately staffed. This can be a challenging task, particularly for businesses that have a large number of employees or operate across multiple locations.
  • A shift scheduling template can be a helpful document for businesses to streamline the shift scheduling process. This template includes pre-designed schedules that can be customized based on the specific needs of the business. Using a shift scheduling template can save time and ensure that all shifts are properly staffed.

Overall, effective shift management and scheduling are essential for businesses that operate 24/7. By properly managing work shifts and scheduling employees, businesses can ensure that they have adequate staffing levels and maintain productivity while also accommodating the needs of their employees.

What are the key features of shift scheduling software?

As a human resources professional, one of your most significant responsibilities is to manage employee schedules effectively. Shift scheduling software can help you streamline this process while improving your overall productivity. Here are the key features that you should look for in this software:

Employee Management

The software has a centralized employee scheduling management platform: 

  • details about your employees, contact details, job roles, work history, company structure, and locations
  • organizing schedules and managing shifts across different departments and locations.
  • provides a comprehensive view of all schedule-related information, making it easily accessible during the scheduling process.

>>>> See more: 5 effective remote employee management software to use

Customizable Shifts

The ideal shift scheduling software allows you to create custom shift schedules for your employees. This means that you can set up unique schedules based on your company's needs, including different shift durations, overtime rules, and more.

Automated Scheduling

Manually creating shift schedules can be time-consuming, and there's always the risk of human errors. However, with shift scheduling software, you can automate most of the scheduling process, eliminating the need for manual intervention.

Employee Availability Management

This feature enables you to track your employees' availability and preferences easily. You can also set up a system where employees can request time off or swap shifts with other colleagues.

  • Working hour calendar
  • Standard time sheets and biometrics attendance tracking in Attendance software
  • Overtime management
  • Time-off management:  time off requests, vacation tracking, leave tracking, travel, and special project

Payroll Expenses and Budget

Schedules and payroll are directly intertwined. Obviously, an employee’s work time will affect their compensation. Because of this relationship, it is important for employee scheduling software to have some financial features built in. This can involve a full-service payroll platform tied into the scheduling software or simple payroll data collection in relation to time and attendance.

>>>> See More: Payroll software

Real-time Updates

In today's fast-paced work environment, things can change quickly. Your shift scheduling software should provide real-time updates, allowing you to adjust schedules as needed and ensure that you always have the most up-to-date information.

Analytics and Reporting

Analytics and reporting features provide valuable insights into your scheduling process and employee performance. Look for software that allows you to generate reports on employee attendance, overtime, and shift coverage. This information can help you make informed decisions about scheduling and staffing.

Which are the top shift scheduling software ranked in the world?

As a business owner, staying informed on the latest manufacturing methodologies is important to ensure that your production processes are efficient and effective. Two popular methodologies that have gained traction in recent years are agile and lean manufacturing. Some key differences in change management in manufacturing involve identifying opportunities for improvement, developing strategies for change, and managing the transition to new processes or systems. It is a complex process that requires a strategic and comprehensive approach to ensure successful implementation and sustained results between the two.

Viindoo HRM - More than a shift scheduling software

Viindoo HRM offers all demands of shift scheduling software, as well as a wide range of human resource management functions. It is a part of the enterprise resource planning (ERP) product line. Viindoo HRM is a cloud-based software, which helps business access and management in an all-in-one platform.

QuickBooks Time - Time Tracking App

Viindoo HRM - More than a shift scheduling software

Viindoo HRM offers all demands of shift scheduling software:

  • Employee records management: Digitize and store all employee information;
  • Evaluate employee skills according to the skills framework for each position;
  • Synchronize & Integrate with other applications, laying the basis for human resources planning:
  • Monitor, manage, and increase useful working hours with Timesheets, Attendance, Time-off, and Overtime application,...
  • Synchronize & Integrate with other applications to calculate payroll automatically.
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Sage HR - Shift scheduling software

Sage HR - Shift scheduling software

Sage HR - Shift scheduling software

  • Sage HR Shifts: This feature allows you to schedule shifts and create employee schedules. It includes options for viewing and managing shift coverage, approving or rejecting shift requests, and sending notifications to employees.
  • Sage HR Leave: This feature lets you manage employee leave requests and time off, which can help with shift scheduling. You can view employee availability and time off requests to help ensure that you schedule shifts appropriately.
  • Sage HR Attendance: This feature allows you to track employee attendance and work hours, which can be helpful for scheduling shifts. You can use the data to identify patterns and adjust schedules as needed to ensure appropriate coverage.

Sage HR integrates with Slack, Zapier, and G Suite.
Pricing starts at $5.50/user/month and offers a 14-day free trial.

QuickBooks Time - Time Tracking App

QuickBooks Time - Time Tracking App

QuickBooks Time - Time Tracking App

  • Time Tracking: QuickBooks Time allows employees to clock in and out easily, either through their mobile devices or web browser. It also tracks employee hours in real-time and automatically syncs them with the accounting software.
  • Scheduling: The software provides an easy-to-use scheduling feature that allows managers to schedule shifts for their employees based on availability and workload. The scheduling tool also notifies employees of schedule changes and conflicts.
  • GPS Tracking: QuickBooks Time provides GPS tracking capabilities for remote and mobile workers. This feature allows businesses to track employee locations and ensures that they are working on the right projects at the right time.


Yes, shift scheduling software can handle complex scheduling requirements, such as multiple shifts, varying work hours, rotating schedules, and accommodating employee preferences or certifications.

Yes, shift scheduling software can be used by businesses of all sizes, from small businesses with a few employees to large enterprises with multiple departments and locations.

Yes, shift scheduling software can send notifications or reminders to employees about upcoming shifts, changes in schedules, or other relevant information, helping to improve communication and minimize scheduling misunderstandings.

How does shift scheduling software handle employee time-off requests?

Shift scheduling software typically includes features for managing time-off requests. Employees can submit requests through the software, and managers can review and approve or deny them based on staffing needs and employee availability.

From this article of Viindoo, it can be seen that shift scheduling software is a valuable tool for human resources professionals. With the time and money-saving benefits, your investment in shift scheduling software will pay off in the long run. So why not consider implementing it in your organization today? Your employees and your bottom line will thank you.

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Best Shift Scheduling Software Should Know
Jun Nguyen May 4, 2023