8+ Excel employee list template, standard personnel records management

Employee list is an important tool for human resource management of enterprises. So Excel employee list template What information is included and how is it presented? The followingVindoo will provide you with Excel and Word employee list templates for companies, departments, construction workers, and employee profiles to manage employees more optimally and professionally. See now!

1. General Excel employee list template

The summary Excel employee list template is a simple data table that provides an overview of the staff in the business. This template focuses on listing basic information such as employee code, first and last name, title, department, date of birth, gender, phone number and email, and other information depending on the specific requirements of the customer. enterprise

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General Excel employee list templateGeneral Excel employee list template

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2. General Excel employee record management template

Employee record management form The summary Excel is an “enhanced version” of the employee list template, offering a more comprehensive and granular approach. This template provides a detailed data table about each employee in the business, including information such as employee code, full name, title, department, date of birth, contact information, work experience , education level, social insurance and more.

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General Excel employee record management templateGeneral Excel employee record management template

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3. WORD employee list template

Word employee list template is a data table in the form of a Word file that provides a ready-made layout and formatting for data entry. Therefore, you can add, remove or arrange columns and rows as needed, adjusting the format and design to fit the style of your organization.

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WORD employee list templateWORD employee list template

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4. Sample list of employees by department

The employee list template by department displays information about the staff for each specific department in the organization. This makes it easy for managers to track and search for employee information by department, as well as to ensure efficient allocation and use of human resources.

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Sample list of employees by departmentSample list of employees by department

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5. Sample list of construction staff

Sample list of construction staff is a document used to record and aggregate information about employees involved in the execution of a construction project or work. The main purpose of this list template is to monitor and manage human resources during the construction of the project, to ensure that there are enough human resources to perform the jobs on schedule and with the required quality.

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Sample list of construction staffSample list of construction staff

6. Form for management of official records

Form for managing employee records is a management tool used to organize and store information about officials in an organization, especially within agencies, units, or public institutions.

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Form for managing employee recordsForm for managing employee records

7. New HR file management form

The new employee record management template is used to manage information and documents related to the recruitment and onboarding of new employees to the organization. In addition, the template also provides an overview of the new staff, helping businesses assess their fit with the organization and make the right assignment of work.

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New form of personnel records managementNew form of personnel records management

8. Form for managing personnel records that have been retired 

The employee record management template has left is a tool used to track and store information about employees who have left the organization, making the process of tracking and maintaining personnel records after leaving the job becomes easier. should be easy and efficient.

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Personnel record management form has left workPersonnel record management form has left work

9. How to effectively manage personnel records using Excel

The personnel record management template is a tool to help organize and manage employee-related information in a business. This form lists basic employee information including:

  • Employee code
  • Personal information: Full name, date of birth, gender, address, phone number, email
  • Current working unit
  • Job position
  • Department
  • Working form
  • Work address
  • Education level and training specialization
  • Attached documents: Curriculum vitae, ID card/CCCD, birth certificate, household registration, application documents, diplomas, certificates, medical examination papers,...
  • Salary, bonus and allowance regime: Current salary, account number, tax code, social insurance number,...
  • Work experience: Working unit, working time,...

This information can be customized and adjusted to fit the needs of the business.

10. Pros and cons of managing employee lists and records using Excel

10.1. Advantage

  • Excel is a popular software with an intuitive interface and simple operation that makes it easy for users to get used to and use.
  • Excel is a free tool so businesses do not have to pay any fees. The use of Excel in employee list management is very beneficial for businesses, especially small and medium-sized businesses with limited resources.
  • Excel offers high customization capabilities, allowing users to create and tailor forms, spreadsheets, and lists to the specific needs of their business.
  • Businesses can easily access data and quickly make statistics by using calculation formulas and statistical functions available in Excel.
  • Excel allows storing employee lists and records on computers or in cloud utilities such as OneDrive, Google Drive or Dropbox. This makes it easy for users to access and share information with organization members, colleagues or stakeholders conveniently and quickly.

10.2. Defect

  • Excel is generally not suitable for large and complex data management. As the number of employees and related information grows, maintaining and processing data in Excel can become difficult and time-consuming.
  • Data entry and information update on the employee management form are all manual. Therefore, the risk of errors is very likely to occur and affect the accuracy of information.
  • When multiple people use the same Excel file, inconsistencies can occur in the way data is entered, in the format, and in how the data is organized. This can lead to a loss of consistency and make it difficult to use and find information.
  • Excel does not provide high security features such as access management and data encryption. This can increase information security risks, especially for sensitive data such as personal information, salary, and employee records.

In summary, despite certain advantages, using Excel to manage employee lists and records can bring extremely serious risks to businesses. In the long run, businesses should use a professional software to manage employee lists more optimally, ensuring accuracy, security and convenience.

Human resource management software - Viindoo Employees

When usingVindoo Employees, managing all employee data is easier than ever because all records and information are automated and stored on a single platform. In addition, the software also supports analysis and reporting of human resources and monitors the rotation and appointment process to help managers make multi-dimensional assessments and accurate human resource decisions.

Viindoo EmployeesViindoo Employees


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Hope the Excel employee list template but Viindoo introduced will become an effective assistant of many businesses in managing employee records effectively. If your business needs more advice about Vindoo Employee, please contact hotline 02257309838 for quick support.

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