HR Accounting
by Viindoo
| Lines of Code | 1653 |
| Technical name | viin_hr_account |
| License | OPL-1 |
| Website | https://viindoo.com/apps/modules/18.0/viin_hr_account |
| Read description for | v 13.0 v 14.0 v 15.0 v 16.0 v 17.0 v 19.0 |
| Required Apps | Invoicing (account) Discuss (mail) Employees (hr) |
| Included Dependencies | Viindoo Base Accounting Foundation Advanced HR Management |
| Extensions | HR Payroll Accounting OmniApproval™ - Employee Advance Management Vietnam - HR Accounting Project Timesheet & HR Accounting Integration |
HR and accounting, joined where they actually meet
Departments carry an analytic account, distribution models can be driven by department, and a payment can be made to an employee rather than to a contact.
HR Accounting (technical name viin_hr_account) is an Odoo 18.0 app for Odoo Community and Odoo Enterprise and Viindoo Cloud, built for chief accountant, payroll, cashier, controller.
At a Glance
The facts of HR Accounting, version 0.1.2, in one place. Published by Viindoo.
How It Works
Three screens.
The department knows its analytic account
One field, and every posting that comes from HR knows where to land.
A payment to a person
The employee, the journal and the reason - recorded as an employee payment.
What is owed to employees
The payments to employees in one place, separate from vendor payments.
What You Get
An analytic account on the department, and the departments on the analytic account
Analytic distribution models that can be matched by department
An Employee partner type on payments, with the employee on the payment
Employee payables and receivables as their own lists
The bridge the payroll, expense and advance apps rely on
No new app - the fields sit on the screens finance already uses
More Screens
Everything below was taken on a database seeded with real business data, on this series - not a mock-up and not a screenshot from an older version.
An employee payment
What This App Does Not Do
Read this before you buy. Everything below is something the app deliberately leaves to another app or to you.
Advances, expenses and payroll bring the workflows; this makes them post correctly.
You point a department at one you already maintain.
The payroll app does; this decides where the entry lands.
A finer split is what analytic distribution models are for.
Works Well With
Apps from the same stack, built to fit this one:
OmniApproval™ - Employee Advance Management
Money paid before the expense, settled afterwards.
viin_approval_employee_advanceWho Should Use HR Accounting?
Chief accountant
Gets cost by department without a mapping spreadsheet.
Payroll
Posts to the analytic account the department already declares.
Cashier
Pays an employee as an employee, not as a look-alike contact.
Controller
Reads what is owed to and by employees as two lists.
Frequently Asked Questions
What does HR Accounting do?
Departments carry an analytic account, distribution models can be driven by department, and a payment can be made to an employee rather than to a contact.
What does HR Accounting not do?
It is a foundation, not an app. Advances, expenses and payroll bring the workflows; this makes them post correctly. It does not create analytic accounts. You point a department at one you already maintain. It does not compute salary. The payroll app does; this decides where the entry lands. One analytic account per department. A finer split is what analytic distribution models are for.
Who is HR Accounting for?
Chief accountant: Gets cost by department without a mapping spreadsheet. Payroll: Posts to the analytic account the department already declares. Cashier: Pays an employee as an employee, not as a look-alike contact. Controller: Reads what is owed to and by employees as two lists.
Which Odoo version and editions does it support?
Odoo 18.0 - Odoo Community, Odoo Enterprise, Viindoo Cloud. Upgrades to a newer Odoo series are a separate purchase for that series.
What does it depend on?
It installs on top of: account, hr, viin_hr, viin_account. Odoo installs them with it.
How do I set it up?
Three screens.
What works well with it?
Payroll (to_hr_payroll): Where department costs are actually produced. Employee Advances (viin_approval_employee_advance): Money paid before the expense, settled afterwards. Expenses (to_hr_expense): Reimbursements paid to employees.
Can I try it before buying?
Yes - the Live Preview button at the top of this page opens the module's own screen on a working database.
How do I get support?
Write to apps.support@viindoo.com with your Odoo version and the technical name viin_hr_account; pre-sales questions go to sales@viindoo.com.
See HR Accounting in Action
Live demo: v18demo-int.viindoo.com/web#action=viin_hr_account.account_payments_employee_payables
Need help with HR Accounting?
For questions, implementation support or a custom feature, contact Viindoo.
Pre-Sales & Partnership
sales@viindoo.comUpgrades to a newer Odoo series are a separate purchase for that series.
All Viindoo apps: apps.odoo.com/apps/modules/browse?author=Viindoo
Technical Requirement
Changes log
0.1.2 - Latest on the 17.0 line
- Analytic distribution models can be matched by HR department.
- Employee payments have their own payable and receivable lists.
Installation
- Navigate to Apps.
- Search with keyword viin_hr_account.
- Press Install.
Instructions
Configure employee payable account
According to Vietnam accounting regulations, the 334 account registers the amounts of money a company needs to pay to its employees. After installing the application, navigate to Payroll > Configuration > Settings, the 3341 or 334 account is automatically suggested at the General Employee Payable Account section. You can change this default account depending on your company's usage.
While creating and confirming a payslip, journal entries will be created and register the employee payable amount in the 3341 account.
Note: You need to install the Payroll management app to_hr_payroll.
Configure default advance account on employee's profile
For the employee advance payment, the accountant needs to register the total amount in the 141 account according to VAS. Navigate to Employees > Employees, and select an employee to see the advance account 141 automatically selected at the Advance Account field in the Accounting tab.
While doing the employee advance process, journal entries recording the advance payment will be automatically created and the advance amount will be registered in the 141 account.
Note: You need to install the Employee Advance app (viin_approval_employee_advance).
Besides, the 141 account will also be used as the destination account to record the employee's payment to the company.
Configure expense account, analytic account in each department
1. Create a department and configure an analytic account
Navigate to Accounting > Configuration > Settings, activate the Analytic Accounting and Analytic Tags feature.
Navigate to Employees > Configuration > Departments, and press Create to generate a new department. From here, you can select an accounting to register the expenses of this department. Once done, press Save, and the respective analytic account of the department are also automatically created.
To learn how to use the analytic accounting feature in the Viindoo Accounting software, you can refer to the Analytic account in Viindoo article.
2. Create analytic tags by departments and the distribution percentage
Navigate to Accounting > Configuration > Analytic Tags, press Create to create a new analytic tag. For example, if you want to analyze the revenues/expenses of the Accounting & HR department, you need to create the following analytic tags:
- Analytic tags for each department: Sales, Accounting, and HR;
- Shared analytic tag for both departments: Electricity costs (expenses that should be distributed to all departments).
In the Electricity costs, enable the Analytic Distribution feature then indicate the percentage for each department.
3. Create revenues/expenses linked for respective department
Create a vendor bill and add the shared analytic tag on the invoice line. Then confirm and record payments of this bill.
You can also do similar steps with the customer invoices.
4. View revenues/expenses report by department
Navigate to Accounting > Reporting > Analytic Report to see each department's revenues/expenses.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one).
It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software.
The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
