Viindoo demo handbook for trading and distribution
How to use this handbook
This handbook walks your company through a business that distributes and assembles industrial computers, on the real system, using the data that is already there. Each lesson has steps to follow, screenshots and a What you should see line so you can tell whether you did it right. You can read in order or jump straight to the part for your role (see the table "Which part for which role" below).
The story: Công ty TNHH Công nghệ Tân Việt Số
Tân Việt Số distributes and assembles industrial computers, monitors and network equipment for manufacturing customers. The company buys components and complete machines from many suppliers and sells to customers in three ways:
- Stock items: delivered from the Hanoi Warehouse or the HCM Warehouse, depending on the customer's region.
- Machines assembled to order: confirming the order gives the Assembly Workshop an assembly order straight away; each finished machine carries its own serial number.
- Servers bought to order: confirming the order creates a request for quotation to the supplier straight away.
Reseller customers buy at the Reseller Price (5% off), regular customers buy at the Standard Price List. A machine that breaks down within the warranty period is received into the Kho Bảo hành (Warranty Warehouse) and repaired by serial number. Business customers also place their own orders on the company website.
Five warehouses
| Warehouse | Code | Used for |
|---|---|---|
| Kho Hà Nội | HN | Delivering stock items to customers in the North |
| Kho HCM | HCM | Delivering stock items to customers in the South |
| Kho Bảo hành | KBH | Receiving machines under warranty, keeping spare parts for replacement |
| Xưởng lắp ráp | XLR | Assembling machines to order; assembly orders carry the number XLR/MO/... |
| Kho Demo | DEMO | Demo stock |
Accounts to log in
Address: https://tmppdemo.demo.viindoo.cloud
| Purpose | Account | Password |
|---|---|---|
| Do every lesson in the handbook | admin |
admin |
| See the business-customer side on the customer portal and place an order on the website (Đặng Thu Hà, Purchasing Department, Nhà máy Cơ khí Chính xác Đại Nam) | muahang.dainam |
Tanvietso@2026 |
The system may open in Vietnamese. To change the display language, click your user name in the top right corner, choose My Preferences, and change Language.
This is a shared system for trying things out: you are welcome to create your own documents, but please do not change the password, language or settings of the admin account, because many people use it. The document numbers your company creates (quotations, invoices...) will differ from the numbers in the screenshots, because other people may have tried before you.
Which part for which role
| Role | Read first | Read next |
|---|---|---|
| Director | Lesson 1; Accounting part (financial statements, aged receivables); Reference part "Management questions, which report to open" | Sales and CRM part (gross margin of each order) |
| Salesperson | Lesson 1; Sales and CRM part | Website and Store for Business Customers part; Accounting part (receivables of each customer) |
| Purchasing | Purchasing part | Warehouse and Serial Numbers part; Assembly to Order part (components to buy) |
| Storekeeper | Warehouse and Serial Numbers part | Purchasing part (receiving goods and recording serial numbers); General Configuration part (warehouses, product categories) |
| Assembly technician | Assembly to Order part | Warehouse and Serial Numbers part |
| Warranty technician | Warranty Repairs part | Warehouse and Serial Numbers part (tracing one serial number) |
| Accountant | Accounting part; General Configuration part (accounting regime, product categories and accounts) | Purchasing part (vendor bills); Assembly to Order part (cost of a machine) |
| Business customer (customer portal) | Website and Store for Business Customers part |
How to read a lesson
Each lesson opens with an estimated time and what your company will have done by the end. Each step has four parts:
- An instruction: one thing to do, with button names in bold exactly as on the screen.
- A Path line: the menu path to open the screen, for example
Accounting > Reporting > Partner Reports > Aged Receivable. Each>is one click. - A screenshot of the screen at that moment.
- What you should see: what appears on the screen if your company did it right. If you do not see it, go back to the previous step.
The Self-study exercise lesson at the end of each part has no step-by-step screenshots; each question says where to check the answer yourself.
Two things to know about the data
- The date of the story. The transaction history runs from 03/08 to 28/10/2026; "today" in the story is 29/10/2026. The date shown on the screen is the real date on which your company opens the system. Reports "as of today" (aged balances, balance sheet, stock) can therefore place an item in a different column than the handbook describes, and the figures can move up when other people try things the same day. The handbook describes how to read a figure, and gives no fixed numbers for indicators that change with the date.
- The date on documents. Sales orders, purchase orders, stock transfers, invoices, payments, bank statements and assembly entries carry the date of the story. Only the End Date box of a completed assembly order shows the date the data was loaded (29/10/2026); to know on which day a machine was actually finished, read the date of the stock transfer or the journal entry that comes with the order. Documents your company creates while trying things carry the date your company performed the action.
