You want to find out Offboarding What is that? What's the difference with Onboarding? How to deploy? Take a look at the following article of Viindoo for a detailed answer.
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1. What is Offboarding?
Offboarding is all work items, processes related to the resignation of an employee in a company.
These processes and tasks may include:
- Complete legal procedures
- Complete debt
- Handing over work
- Farewell party
- …
This process is used both for employees who leave voluntarily and for those who are fired. One procedure Offboarding will clearly ensure a smooth handover process for both the business and the employee who is about to leave.
Normally, leave process Offboarding Will include:
- Notify the employee of the termination of the contract or vice versa.
- Handing over responsibility and finding replacement talent.
- Ask for feedback through interviews or surveys.
- Revoke access to enterprise systems and assets.
- Handling payroll and binding benefits.
What is Offboarding?>>>> Read More About: What is Onboarding? Effective onboarding implementation process
2. The role of the Offboarding process
Building an effective employee exit process will bring the following benefits to the business:
- When an employee leaves, they become either an advocate or an opponent of the company. Advocates will introduce the business to potential new applicants.
- Create opportunities for businesses to thank employees for their contributions and reduce legal risks to the company
- Offboarding helps managers identify problems that businesses are facing so that they can offer appropriate solutionsolutions.
The importance of the Offboarding process for businesses>>>> Don't Skip: Offboarding automation
3. Steps to build a process for employees to leave work
3.1 Handling employee leave requests
When an employee resigns, the human resources department will carry out the following tasks:
- Ask the employee to sign the official resignation letter/application for your records.
- Schedule a severance interview: Schedule a time to meet with employees before they leave to get feedback on their experience with the company and the reasons for leaving.
- Notify the team: Let the department or team know about the impending departure of an employee and monitor the response and needs of the team. HR needs to keep lines of communication open to ensure the team is supported.
>>>> Read About: What is turnover rate? How to reduce and balance the turnover rate
3.2 Preparation of papers and related documents
In processOffboardingThe HR department needs to prepare the following documents:
- Contract review: Conduct a final review of the employee's contract to ensure all items are in order.
- Prepare compensation, benefits, and tax documents: Upon learning that an employee is leaving, HR works with the accountant to review the compensation package and tax information to make sure everything is on track. order. This process may include:
- Process unpaid employee refunds;
- Confirm that the employee is not owed refunds of bonuses or paid time off;
- Prepare tax and benefit documents for employees before leaving.
- Minutes of handing over work data and equipment provided by the company
Prepare documents and related documents3.3 Handing over the work
To ensure a smooth transition and handover, HR needs to plan for the transition. Additionally, the human resources department needs to work with the employee or their manager to determine what needs to be done.
- Determine Who Will Replace: Who will take over the role of the leaving employee?
- Identify training needs: Once it is known who will take over, the human resources department needs to determine what training will be needed for the employees taking the job? Who will train the replacement?
- Prepare information/files/documents for handover: Ask the replacement employee to collect all job-related information and data from the person who is about to leave including account books, passwords, guest information goods, procedure notes,...
3.4 Conduct severance interviews
When done properly, the exit interview can provide a business with a wealth of information. This interview can provide a manager with insight into the organization's strengths and weaknesses and how to improve them.
Conduct a job termination interview3.5 Cancellation of rights and account revocation
In order to ensure confidentiality, the human resources department should revoke the following rights and revoke the following accounts for employees who are about to leave:
- Collect all equipment and assets issued by the company to employees before leaving work such as IDs, badges, laptops, mobile phones, uniforms, keys, parking permits, credit cards company,...
- Remove employee access to email and other internal systems and platforms.
- Change the password for any company accounts employees have access to.
- Redirect emails and calls to new employees or contacts.
- Update company organization chart.
- Remove employees from company calendars and meetings.
- Notify relevant teams or authors and customers about personnel changes.
3.6 End of Offboarding Process
To make the final impression of the business a good one, managers should treat employees with respect and show how much they appreciate their contribution to the company during their tenure. In addition, managers write thank you letters, give employees a gift, or organize a farewell party to end.leave process Best.
End of Offboarding Process4. What is the difference between Onboarding and Offboarding?
The difference between Onboarding and Offboarding is very clear. Onboarding happens when a business welcomes a new employee to the team. Offboarding occurs at the end of an employee's life cycle when the company officially says goodbye to an employee.
The integration process includes the stages of registering new employees into the enterprise system, activating company accounts, meeting colleagues, reading policies.... In contrast,procedureOffboarding will remove the employee from the company and officially terminate the employment relationship.
What's the difference between Onboarding and Offboarding?Posts above by Viindoo helped readers understand the details Offboarding What is that, the difference of this process with Onboarding. Hopefully the above information will help businesses build a processOffboarding effective.
