Viindoo for equipment rental businesses
Machine calendar, rental contracts, site handover, maintenance, invoicing and accounting - on one set of data.
Watch one machine through its whole life
Three and a half minutes: bought, rented out, returned, repaired, and the numbers at the end - recorded on a live system.
Watch one machine through its whole life
Three and a half minutes: bought, rented out, returned, repaired, and the numbers at the end - recorded on a live system.
What a rental business has to chase down every week
The fleet
- Which units are free, and free from when - someone has to ring each yard
- Where this unit is standing right now, and on whose site
- Accessories that left with the machine are short on return, and nobody knows since when
The money
- Month-end invoices for every contract are built by hand, and a wrong day is lost money
- A customer returns late and the late fee is never charged
- Machines keep going out to a customer whose overdue balance is already past the limit
The machines themselves
- Inspection, registration and insurance fall due with no one to remind you
- A breakdown on site gets repaired, and the cost lands nowhere
- A purchased machine sits in expenses, never recorded as an asset, never depreciated
One machine, one lifecycle
Every screen below belongs to the same chain: one unit bought once, rented out many times, kept alive by maintenance, and finally sold.
Buy and record the asset
Quote and rental order
Delivery and handover
During the rental
Billing the period
Return and settlement
Repair and back to ready
Disposal
Machine calendar
See which unit is free, and when
- A rental calendar per unit, by day, week, month or year
- A confirmed order holds the machine, so the same unit is not promised twice
- Price lists by day, shift or month, with a discount for committed duration
- A quotation turns into a rental order without retyping anything
Bring to the demo: your rental price list and your fleet list
Contracts and sites
Rental orders that follow the customer's site
- Each site is its own delivery address, with its own receiver and phone
- The order carries the unit by serial number and the rental period per line
- Transport, erection and operator services sit on the same order
- A credit limit warns you while the order is still being written
Bring to the demo: one real customer with several sites running at once
Delivery
The right unit leaves, by serial number
- Confirming the order raises the delivery note and takes the unit out of stock
- Each machine that goes out keeps its own serial number, so you know which unit is on which order
- A main unit carries its accessories by quantity, and the balance left on site stays visible
- Handover is recorded against the site, not against a folder somewhere
Bring to the demo: a handover record you use today
During the rental
Extend, swap, return early
- The return date is tracked, and overdue orders are flagged at your own threshold
- Swap a broken unit mid-term and the serial history stays intact
- Machines hired in from another company, to rent back out, run through the same flow
- Everyone sees one status, from the yard to accounting
Bring to the demo: a contract that changed mid-term
Return and billing
Collect every dong you are owed
- Partial returns, condition check and compensation for damage
- A late return adds its own late-fee line, priced from that machine's own rate
- E-invoicing, receivables and ageing are posted as the period closes
- Delivery can be held when a customer is past their limit
Bring to the demo: last month's invoice run for one customer
Maintenance and repair
Keep the fleet earning
- Preventive maintenance on milestones, with a reminder before the date
- A breakdown on site becomes a repair order with its own parts and labour
- Under warranty the parts go out at zero; outside warranty the repair raises a customer invoice
- Inspection, registration and insurance are held on the machine file with their expiry
Bring to the demo: your maintenance schedule for one machine type
Assets and accounting
Every machine is a small profit centre
- Each unit is a fixed asset: recorded, depreciated, moved to goods when you sell it
- Rental revenue, cost of service and the ledger follow statutory Vietnamese accounting and e-invoicing
- Profit and loss by customer, by contract and by site
- Purchases, imports, warehouses and payroll are already in the same books
Bring to the demo: your chart of accounts and one month of rental revenue
Rental software that sits inside the whole system, not beside it
Most rental businesses also sell machines, sell parts and run after-sales service. All of it belongs in the same stock, the same customer file and the same ledger.
CRM
Rental
Sales and after-sales
Purchasing and imports
Inventory
Maintenance and repair
Accounting and assets
HR and timesheets
Built for the way you rent
Construction equipment and scaffolding
Excavators, cranes, rollers, formwork and scaffolding moving between sites, with transport, erection and operators on the same contract.
Forklifts, aerial platforms, generators
Units parked at a plant or a warehouse for months at a time, with scheduled servicing and a contract per site.
Equipment placed at the customer, billed monthly
Office machines, water purifiers, medical devices: the asset stays yours, the customer pays every month, and servicing and parts are part of the deal.
What it costs and how to start
An implementation package plus a subscription per user. The scope depends on your fleet and how much accounting you move across, so the number comes out of the demo, not off a banner.
See subscription prices How the free trial works Billing and pricing questions
You set the rules
Your price lists, your rental periods, your approval steps, your report breakdown. Configuration, not a rewrite.
Built for Vietnamese business
Statutory books, e-invoicing and the paperwork your accountant is actually audited on.
A demo on your own fleet
We run your own case on the system: one machine, one contract, one period billed.
- One machine with its serial number, accessories and inspection dates
- One rental contract that changed mid-term
- One month you invoiced by hand
Tell us about your fleet
We reply within one working day.
Questions we get asked
Rental by period - day, shift or month - is standard. Billing on metered output above an allowance is built per project, and we will tell you the effort during the demo.
Profit and loss by customer, by contract and by site is standard. Lifetime profit per unit and fleet utilisation are built per project.
One system: the same stock, the same customer, the same ledger. After-sales repairs raise a customer invoice when the machine is out of warranty.
In a phone browser. Nothing to install, and the same record the office sees.
That runs through the same flow, so the unit you hired in and the unit you own are tracked the same way.
Rental revenue, cost and receivables post straight into the books, with e-invoicing connected. Opening balances are migrated as part of the implementation.
