What is an accounting voucher? Download the common accounting voucher

What is an accounting voucher?

Accounting vouchers are documents made by accountants. This voucher plays the role of managing and planning all kinds of documents through clear, complete, accurate, and detailed recording. Based on this voucher, accountants can easily and conveniently record transactions into ledgers or documents.

Download accounting voucher format:

• Excel accounting voucher: Download HERE
• Transferring accounting voucher: Download HERE
• General accounting form: Download HERE
  

What is an accounting voucher?

Making accounting vouchers can assist accountants in fully accounting for transactions that are not included in the available forms. This voucher can record many related accounting transactions at the same time.

To better understand, please refer to the example of transferring VAT on imported goods to the deductible tax of a shipment:

Normally: 

• When receiving money, you must record documents in the receivable section; 
• Spending money is recorded in the part to be paid; 
• Log back into the purchase contract. 

Applying how to write accounting vouchers, accountants only need to make accounting vouchers and record them in N13312/C33332.

When is the accounting voucher used?

The accounting voucher is used to update and illustrate the entries, so it will be used in the following cases:

• End of accounting entries.
• Entry to deduct value-added tax at the end of the month.
• Adjustment entry.
• Allocation entry.
• Illustrate some other accounting operations without vouchers.

The accounting voucher is used to update the accounting entries.

Example:

When transferring the value-added tax of imported goods into the deducted VAT in a shipment, we make an accounting voucher and record:

• Debit 13312 
• Credit 3332

When corporate income tax arrears in 2021, we make an accounting voucher and record:

• Debit 4211
• Credit 3334

A voucher typically includes several key elements and information. Here is what is commonly included in a voucher:

• Voucher Number: A unique identification number assigned to the voucher for reference and tracking purposes.
• Date: The date when the voucher is created or issued.
• Vendor/Supplier Information: The name and contact details of the vendor or supplier associated with the transaction.
• Description of Goods or Services: A detailed description of the goods or services provided by the vendor.
• Quantity and Unit Price: The quantity of the goods or services purchased and the unit price for each item.
• Total Amount: The total amount payable to the vendor, calculated by multiplying the quantity by the unit price.
• Payment Terms: The agreed-upon terms for payment, including the due date and any applicable discounts or penalties.
• Purchase Order (PO) Number: If a purchase order was issued, the voucher may reference the corresponding PO number.
• Supporting Documents: Copies of relevant documents, such as supplier invoices, receipts, delivery notes, or contracts, that validate the transaction.
• Approvals and Signatures: The voucher may require signatures from authorized personnel, such as managers or supervisors, to indicate approval and authorization of the transaction.
• General Ledger Codes: The account codes or chart of accounts references that indicate the specific expense or revenue accounts associated with the transaction.
• Payment Information: If the voucher is used for payment, it may include details such as the payment method, bank account information, and payment reference numbers.

It's important to note that the specific elements included in a voucher may vary depending on the organization's internal processes and requirements.

Accounting Voucher including

Distinguish accounting vouchers and accounting documents

Following we will analyze the definition and purpose of accounting vouchers and vouchers to distinguish the difference between the two types: