7 Emails introducing new employees in Vietnamese and English [Download]

New employee introduction email is an important step in the recruitment and introduction of new employees of the company. The formal introduction to all employees helps to create consensus and connections among people working in the company. Together Viindoo Learn more about these email templates in the article below!

Email template to introduce new employees in Vietnamese

New employee introduction emails are an important tool used to announce the addition of new employees to a particular company or department. This way, new employees will feel welcome and easily connect and greet everyone in the company. Besides, through the introductory email, the human resources department also ensures that the current staff is aware of this addition and other information.

Model 1

I'm excited to announce that we have a new team member. Let's welcome [new employee name] to our company.

[Employee name] will join [team/department/company] as [title] from… He/she will report directly to [name of supervisor]. With his role, [employee name] will undertake the following tasks [brief description].

With his experience and education, [employee name] will be a reliable colleague for the team. Besides, he/she also has many interesting hobbies and funny stories to share with everyone.

I believe [employee name] will contribute a lot to [company goals, strategies]. If you want to contact him/her, use [phone number, email…] or meet in person at [office location].

We are very proud and grateful for your support of [Employee Name]. Wish [employee name] a great journey at our company.

Thank you and best regards,

Personnel department.

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Model 2

Hello Ms. Nguyen Thi Hoa,

My name is Nguyen Cong Danh, Human Resources Manager of ABC company. I am sending this email to welcome you to our team as an External Affairs Specialist in the communications department.

I would like to express my joy and welcome to welcome you to the company. We appreciate your energy and enthusiasm for the company and this position. Hopefully, we will work together to achieve great success, making ABC company a reliable address in the market.

In addition, I would also like to inform you of important information such as the start date and necessary contact information. Her starting date will be March 1, 2021, and she will be directly guided by Ms. Tran Thi Nguyet Nga - assistant manager of the communications department. If you need assistance with HR procedures, you can contact Ms. Truong Kim My - HR specialist at (028)… - Ext: 11.

We want to create the most favorable conditions for you in the process of working at the company. If you need any further assistance, you can contact me directly or the head of communications.

Once again, congratulations to Ms. Nguyen Thi Hoa on becoming a member of the great ABC family. We look forward to a good and long-term working relationship with you.
Best regards,

(Sign)

Nguyen Cong Danh

Head of Human Resources Department of ABC company

Phone / Zalo :

Email :

Title Mail: Welcoming [Employee’s name] to [Company name] / [Department]

Hi all,

I am thrilled to announce that a new member, [Employee's name], will soon be joining us as a [Job title] starting on [Start date]

Employee's name] will collaborate with [department/team] in order to [Provide additional context on the role, such as 'support our marketing efforts']. Before joining us, [Employee's name] worked at [Employment background], and recently graduated from [Academic background]. 

Please join us in welcoming [Employee's name] to the team by meeting them on [Start date] at [specific time].

Best regards,

[Your name]

[Signature]

Model 2

Title: Welcoming Allan Greg to West Construction

Greetings everyone,

I am delighted to announce Allan Greg, who will be joining our West Construction team as a Site Supervisor. With over two decades of experience in the construction industry, Allan brings exceptional knowledge to our team. He holds a Bachelor's Degree in Project Management, holds a Builders Registration and Diploma in Construction and Building. 

When not working, Allan enjoys spending time with his family and is passionate about motorcycles. His first day with us will be February 12th, and we will have a site induction in the morning to familiarize Allan with our team. Please make sure to meet him and offer him a warm welcome. Please feel free to say hello and give Allan a warm welcome.

Kind regards,

Geneva Riley

Human Resources

New Employee Welcome Email Template

Welcome template for an employee

Hello Ms. Nguyen Thi Hoa,

My name is Nguyen Cong Danh, Human Resources Manager of ABC company. I am sending this email to welcome you to our team as an External Affairs Specialist in the communications department.

I would like to express my joy and welcome to welcome you to the company. We have highly appreciated her ability and enthusiasm for the company and this position. Hopefully, we will work together to achieve great success, making ABC company a reliable address in the market.

In addition, I would also like to inform you of important information such as the start date and necessary contact information. Her starting date will be March 1, 2021, and she will be directly guided by Ms. Tran Thi Nguyet Nga - assistant manager of the communications department. If you need assistance with HR procedures, you can contact Ms. Truong Kim My - HR specialist at (028)… - Ext: 11.

We want to create the most favorable conditions for you in the process of working at the company. If you need any further assistance, you can contact me directly or the head of communications.

Once again, congratulations to Ms. Nguyen Thi Hoa on becoming a member of the great ABC family. We look forward to a good and long-term working relationship with you.

Best regards,

(Sign)

Nguyen Cong Danh

Head of Human Resources Department of ABC company

Phone/Zalo:

Email:

Multi-employee welcome form

Hi Brothers and Sisters,

My name is Nguyen Cong Danh, Human Resources Manager at ABC company. I am delighted to send this to:

Mr. Truong Quoc Dai (1982) was the assistant manager of the import-export department

Mr. Tran Vinh (1992) the position of customs declaration officer

Ms. Truong Dieu Nhi (1997) export documents officer

Ms. Nguyen Nguyet Anh (1998) import documents officer

Welcome you have become a new employee of our company, under the import-export department from March 1, 2021.

On March 1, 2021, you will be welcomed at the company and introduced to other relevant departments. After that, Mr. Nguyen Tien (Head of Import-Export Department) will directly guide Mr. Truong Quoc Dai, Mr. Tran Van Minh (customs declaration specialist) will directly guide Mr. Tran Vinh, and Ms. Tang Kim Ai. (minister department proof word) will assign instructors to Ms. Truong Dieu Nhi and Ms. Nguyen Nguyet Anh.

If you have any questions during the process of taking over the job or before the date of arrival, you can contact me directly through the contact information in the email signature.

Once again, on behalf of the company, I would like to welcome Mr. Truong Quoc Dai, Mr. Tran Vinh, Ms. Truong Dieu Nhi, and Ms. Nguyen Nguyet Anh to our ABC common house.

Best regards,

(Sign)

Nguyen Cong Danh

Head of Human Resources Department of ABC company

Phone / Zalo:

Email:

New employee welcome email template in English

Title  mail: Welcome to [Company name]

Dear [Employee’s name],

We are all really excited to welcome you to our team! We look forward to seeing you at [time] in our offices. Our dress code is [casual/ business casual].

At [Company name], we value our employees, and we have taken care to provide you with a fully equipped workstation to ensure you have everything you need to perform at your best. On your first day, our team will be on hand to help you set up your computer, software, and online accounts. Additionally, we have prepared some special extras for you [such as a designated parking spot, a personalized coffee mug, and a company t-shirt if appropriate]

To ensure a smooth transition, we have created a schedule for your first few days. Please refer to the agenda for more information. You will have ample time to review and complete required employment paperwork with the assistance of HR. (HR will be there to help you during this process!) As part of your onboarding process, you will have a meeting with your hiring manager to discuss the initial steps. There are also several training sessions planned for your first week, which will provide you with a comprehensive overview of our company's functionality and operations.

Our team is excited to meet you and looks forward to introducing themselves to you during [planned event/ lunchtime].

If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.

We are looking forward to working with you and seeing you achieve great things!

Best regards,

[Your name]

[Your signature]

New employee introduction letter to customers

New employee introduction letter to Vietnamese customers

Hello [Customer Name],

I would like to introduce to you [New Employee Name] who will be working with you as [Title] starting from [Date]. [New Employee Name] has experience in [Field of Expertise], and they have [X] years of experience working with clients just like you.

You can contact [New Employee Name] directly at [New Employee's Email Address], or contact me if you have any questions. I will be happy to help you.

Please CC [New Employee Name] on all future emails related to [project]. We're excited to have [New Employee Name] join us and we're sure you'll be impressed by their work.

Best regards,

[Your name]

Letter of introduction of new employees to customers in English

Hello [Client’s Name],

I’m pleased to introduce you to [New Employee’s Name], who will be working as your [Job Title] starting [Date]. [New Employee’s Name]’s background is in [Area of expertise], and they have [X] years of experience working with clients like you.

You can reach [New Employee’s Name] directly at [New Employee’s email address], or feel free to contact me if you have any questions. I’d be happy to help in any way I can.

Please CC [New Employee’s Name] into all future emails regarding [project]. We’re excited to have [New Employee’s Name] on board and we think you’ll be impressed with their work.

Best,

[Your name]

Writing New employee introduction email is an important part of the process of building relationships with customers and partners. This is considered a useful tool for businesses to announce new employees to everyone. Please refer to the above article of Viindoo to learn more about how to write a good new employee introduction email!

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