# How to use the average costing method on Viindoo software

Are you struggling to keep track of your inventory and calculate the average costing methodViindoo software can help simplify the process of calculating costs and valuing inventory. In this article, we will discuss how to use the average costing method on Viindoo software, a powerful tool for managing inventory and other business processes.

## What Is the Average Costing Method?

Before we dive into how to use the average costing method on Viindoo software, let's first define what it is. The average costing method is a way of calculating the cost of inventory by taking the weighted average of the costs of all units in stock. This means that the cost of each unit is based on the average cost of all units currently in stock.

For example, if you purchase 100 units of product A at \$10 per unit and then later purchase 200 more units at \$12 per unit, the average cost would be calculated as follows:

((100 x \$10) + (200 x \$12)) / (100 + 200) = \$11 per unit

This means that each unit of product A in stock would be valued at \$11 using the average costing method.

What Is the Average Costing Method?

## Benefits of the Average Cost Method

When using the Average Costing Method in inventory management, there are several benefits:

• Simplicity and Ease of Use: Implementing the Average Costing Method is typically straightforward, making it accessible for users with varying levels of accounting knowledge.
• Accurate Cost Calculation: The system automatically calculates the average cost of items in inventory, ensuring that the cost of goods sold (COGS) is accurately reflected in financial statements.
• Reduces Drastic Cost Fluctuations: Average costing helps smooth out the impact of drastic price fluctuations, providing a more stable cost basis for inventory items.
• Consistency in Pricing: It ensures that the cost assigned to goods sold is relatively stable, which can be particularly beneficial for businesses dealing with products with volatile prices.
• Matched Revenue and Expenses: By averaging the cost of goods, it aligns more closely with the revenue generated from selling those goods, providing a better representation of the company's profitability.
• Suitable for Interchangeable Items: It is especially useful for businesses where items are interchangeable and have similar costs, such as manufacturing or retail.
• Reduces Record-keeping Complexity: Compared to methods like FIFO or LIFO, average costing typically requires less detailed record-keeping.
• Ease of Reporting and Analysis: Reporting and analysis features can easily generate reports that reflect the average costing method, helping with financial planning and decision-making.

## How to Use the Average Costing Method on Viindoo Software

Now that we have a basic understanding of the average costing method, let's explore how to use it on Viindoo software. Viindoo provides a user-friendly interface for managing inventory and other business processes, making it easy to implement the average costing method in your organization.

>>>> See More: How the inventory valuation works in Viindoo

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Step 1: Set Up Your Inventory Product

The first step in using the average costing method on Viindoo software is to set up your inventory. This involves adding all of your products to the system and specifying their cost and quantity.
To add a new product, go to the "Inventory" module and click on "Products." From there, click the "Add Product" button and enter the relevant information, such as the product name, description, cost, and quantity.

Configuration Average Costing Method on Product Viindoo

Step 2: Choose Your Costing Method

Next, you'll need to choose the costing method for each product. To do this, go to the "Inventory" module and click on "Products." From there, select the product you want to edit and scroll down to the "Costing Method" section.

In the "Costing Method" section, select "Average" from the dropdown menu. This will ensure that the average costing method is used for that particular product.

Set up average costing method on Viindoo software

Once you have set up your inventory and selected the average costing method, it's important to monitor your inventory regularly. This involves keeping track of the number of units in stock, as well as any changes in cost due to fluctuations in the market or supplier prices.

Viindoo software provides a range of tools for monitoring your inventory, including real-time updates and notifications when stock levels reach a certain threshold. This can help you stay on top of your inventory and ensure that you are always using the most accurate costs for valuing your inventory.

>>>> See More: Inventory Reports: The Importance, Pain Points, and Solutions by Viindoo

View Inventory Valuation reports

Inventory valuation with average costing method Viindoo

## Examples of Using the Average Costing Method on Viindoo Software

To give you a better idea of how to use the average costing method on Viindoo software, let's take a look at some examples:

Example 1: Valuing Inventory
Suppose you have 500 units of product B in stock, with an average cost of \$15 per unit. If you were to sell 100 units of product B, the value of your remaining inventory would be calculated as follows:

400 x \$15 = \$6,000

This means that the value of your inventory after selling 100 units of product B would be \$6,000.

Suppose the cost of product C increases from \$20 per unit to \$25 per unit. If you have 200 units of product C in stock, with an average cost of \$20 per unit, the new average cost would be calculated as follows:

((200 x \$20) + (200 x \$25)) / (200 + 200) = \$22.50 per unit

This means that the average cost of product C would increase from \$20 to \$22.50 per unit due to the change in cost.

>>>> See More: How to process an Inventory Adjustment

## Tips and Best Practices

Here are some tips and best practices to keep in mind when using the average costing method on Viindoo software:

• Regularly monitor your inventory levels and update your costs as needed to ensure accuracy.
• Be aware of any changes in market or supplier prices that could affect your costs.
Keep detailed records of all inventory transactions, including purchases, sales, and adjustments.
• Use tools like Viindoo's real-time updates and notifications to stay on top of your inventory and costs.
• Consider consulting with a financial or accounting professional if you are unsure about how to implement or use the average costing method.

## FAQs

If you have both old and new inventory with different costs, the average costing method will take the weighted average of all units in stock to determine the cost per unit. This means that the cost of each unit will be based on the average cost of all units currently in stock, regardless of when they were purchased.

Yes, you can change the costing method for a product at any time by going to the "Inventory" module, selecting the product you want to edit, and changing the "Costing Method" setting.

The choice of costing method will depend on a range of factors, including the nature of your business, the type of products you sell, and your reporting and compliance requirements. It's important to consider all options before choosing a costing method.

It's important to monitor your inventory regularly and update your costs as needed to ensure accuracy. The frequency of updates will depend on factors such as the rate of cost fluctuations and the volume of inventory transactions.

Does Viindoo software support other costing methods besides average costing?

Yes, Viindoo software supports multiple costing methods, including FIFO and LIFO. You can choose the costing method that works best for your business needs.

## Conclusion

Using the average costing method on Viindoo software can help simplify the process of calculating costs and valuing inventory. By following the steps outlined in this article, you can set up your inventory, choose the appropriate costing method, and monitor your inventory regularly to ensure accuracy and compliance. Remember to keep best practices in mind, consult with professionals if needed, and stay informed about changes in market or supplier prices. With Viindoo's powerful tools and features, managing your inventory has never been easier.

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Sally Hoang September 22, 2023