Agile project management by digital technology

Is your business managing assignments in the right way?

                                                                                                                                                                                                                  Have you ever heard of the fantastic benefits that Agile project management can have on your company? This article by Viindoo can help readers learn more about this concept.

                                                                                                                                                                                                                  In a business, project management can be the management of all work that requires collaboration among employees and departments or between the company and customers. It's not just about managing what needs to be done, keeping track of progress, quality, and costs, but above all, managing people. A successful project always comes with the right team and the right tasks finished at the right time, and with a reasonable cost. However, what is "right"? It is always a challenge for managers, especially for those who do not have experience in handling large projects and complex jobs.

                                                                                                                                                                                                                  Some common problems in project management at businesses:

                                                                                                                                                                                                                  • Vague objectives, scope, and metrics.

                                                                                                                                                                                                                  • Frequently delayed, incurred costs.

                                                                                                                                                                                                                  • Misunderstand customers’ requirements, and delays in exchanging information with customers.

                                                                                                                                                                                                                  • The project team collaborates inefficiently, overlapped, missed work, no quality assurance.

                                                                                                                                                                                                                  • Discrete management tools, unable to keep track of progress and results.

                                                                                                                                                                                                                  This is the origin of the Agile project management method. SwarmOS research confirms that: 98% of companies applying Agile project management methods achieve positive results.

                                                                                                                                                                                                                  Agile project management helps

                                                                                                                                                                                                                    Agile supports project management

                                                                                                                                                                                                                                    What is the Agile project management approach?​

                                                                                                                                                                                                                                    Agile (Agile Software Development) or "What is Agile Project Management" is a software development method that follows the sprint phase, focusing on continuous improvement, throughout the product development process. Agile project management methods divide each large project into small, short-term tasks with 12 agile principles.

                                                                                                                                                                                                                                    After each short period, the performance results are re-evaluated, adjusted, and optimized, to ensure that the requirements and objectives are closely followed, or change direction in time if there are any changes. So implementation teams can produce results quickly, and adapt and improve dynamically.​

                                                                                                                                                                                                                                    Today, the Agile method has reached far beyond the technology field, spreading to all other professions, and becoming a popular and effective project management method. The flexible adaptability and immediate problem-solving of this method are fully applied by businesses as a modern and flexible approach to project management.

                                                                                                                                                                                                                                    >>>> See More: What is Scrum? What is the difference between Scrum and Agile?

                                                                                                                                                                                                                                    Some “must-know” concepts


                                                                                                                                                                                                                                    This is a short, repetitive phase, usually lasting one to three weeks. Members perform tasks, and exchange problems that may arise, thereby setting strategies for the next phase. The cycle goes on like this until the production process is completed. The product of each phase will be comprehensively reviewed and considered at the end of the phase, ready for the tasks in the next sprint.

                                                                                                                                                                                                                                    Stand-up meetings

                                                                                                                                                                                                                                    Face-to-face meetings of less than 10 minutes are held daily, also known as “daily scrum meetings”. Progress, quality of implementation as well as arising problems are listed and handled promptly. As its “stand-up” name suggests, participants are required to stand in the meeting, keeping the meeting short and to the point.

                                                                                                                                                                                                                                    Agile management view

                                                                                                                                                                                                                                    With a sticky note on a whiteboard, or a Kanban view, Agile project management method helps all members track their work progress, prioritize, and optimize when working as a team, all employees see their own progress, and other members proactively regulate. 

                                                                                                                                                                                                                                    Managers can easily track the work of subordinates, thereby serving as a basis for employee evaluation and effective use of resource allocation.

                                                                                                                                                                                                                                    Backlog (Project Log)

                                                                                                                                                                                                                                    Every time the project generates additional requirements, they should be gathered and prioritized in the backlog (project log). In Agile project planning meetings, the manager will have the basis to make decisions, divide tasks, arrange to-dos, and ensure project efficiency. Each member also increases initiative and work quality.

                                                                                                                                                                                                                                    Agile project management process

                                                                                                                                                                                                                                    Agile project management process

                                                                                                                                                                                                                                    Agile project management process

                                                                                                                                                                                                                                    Benefits of applying the Agile project management method​

                                                                                                                                                                                                                                    The flexibility and dynamism of this method bring useful values ​to the management strategy and implementation of plans and projects of each enterprise.​

                                                                                                                                                                                                                                    Improve project quality and efficiency

                                                                                                                                                                                                                                    • Control direction, capture progress, and track quality with daily briefings.
                                                                                                                                                                                                                                    • Regularly exchange information transparently and clearly, avoiding confusion and delay.
                                                                                                                                                                                                                                    • Detect and handle problems promptly instead of waiting for results, which will waste time, effort, and cost.
                                                                                                                                                                                                                                    • Constantly test and improve daily.
                                                                                                                                                                                                                                    • Performance indicators are increasingly accurate because they are updated regularly, according to the short phases of the project.
                                                                                                                                                                                                                                    Applying Agile project management methodologyApplying Agile methodology

                                                                                                                                                                                                                                    Satisfy customers

                                                                                                                                                                                                                                    • Customers can easily participate and follow up throughout the project process, and receive and communicate promptly and seamlessly.
                                                                                                                                                                                                                                    • Workers can always understand the needs of customers and make sure to meet those needs.
                                                                                                                                                                                                                                    • The project is always prioritized and optimized according to customer experience thanks to short-term testing and improvements.
                                                                                                                                                                                                                                    • Product development time is shortened should lead to faster market access, better tastes, and flexibility to adapt and improve according to user feedback.

                                                                                                                                                                                                                                    Increase collaboration ability, and team spirit

                                                                                                                                                                                                                                    • Form the habit of proactively collecting and exchanging information, controlling quality, and handling problems promptly.
                                                                                                                                                                                                                                    • Focus on the original goal and direction, continuously innovate and improve quality but always stick to that goal.
                                                                                                                                                                                                                                    • Enhance the ability to adapt to project variability.
                                                                                                                                                                                                                                    • Easily improve, and guide each other to improve expertise, skills, and working methods.
                                                                                                                                                                                                                                    Benefits of applying the Agile project management method

                                                                                                                                                                                                                                    Benefits of applying the Agile method

                                                                                                                                                                                                                                    Other advantages

                                                                                                                                                                                                                                    • Minimize costs and losses due to limited experience in human resources and enhance product quality.
                                                                                                                                                                                                                                    • Increase the closing rate of orders, and increase revenue for the company.
                                                                                                                                                                                                                                    • Operate activities smoothly and cohesively, and promote corporate culture building.
                                                                                                                                                                                                                                    • Increase competitiveness through strong human resources, quality products, and the ability to respond to customers' needs promptly.

                                                                                                                                                                                                                                    Agile Project Management with Viindoo

                                                                                                                                                                                                                                    Viindoo's All-In-One Enterprise Management solution meets all needs of managers and project anagers. This project management software can also integrate and link all departments, and teams seamlessly. Therefore, managers always have a full view of the project.

                                                                                                                                                                                                                                    Plan in details

                                                                                                                                                                                                                                    • All activities of the business are planned according to the target system. Help the business plan and allocate a clear target and task system from the leadership level to the departments and each employee, and at the same time properly balance them. management with the human and financial potentials of the Enterprise.

                                                                                                                                                                                                                                    • Update the actual working time of each employee. Automatically analyze the effectiveness of projects and tasks, compare them with the set goals, and compare revenue and implementation costs to have a timely adjustment plan.

                                                                                                                                                                                                                                    Overview interface in Viindoo Agile Project management

                                                                                                                                                                                                                                    Overview interface in Viindoo Project management

                                                                                                                                                                                                                                    Control time and progress

                                                                                                                                                                                                                                    • Intuitive Kanban management interface, managing work in progress, covering the entire project.

                                                                                                                                                                                                                                    • Always set a deadline and follow-up action for each task.
                                                                                                                                                                                                                                    • Timely reminders so that all participating personnel actively plan to work effectively.

                                                                                                                                                                                                                                    Collaborate easily with colleagues and customers

                                                                                                                                                                                                                                    • Integrate all project-related activities on the same interface, associated with orders, related processing situations, etc.

                                                                                                                                                                                                                                    • Centralized management of tasks and documents. Assign tasks and assign specific deadlines.

                                                                                                                                                                                                                                    • Timekeepers of actual working time for each assigned task, automatically accounting for salary.

                                                                                                                                                                                                                                    • Internal collaboration exchange, convenient approval. Communicate with customers right on the same interface.

                                                                                                                                                                                                                                    In the context of fluctuations, modern working methods, automation, and flexibility in adapting to actual conditions, each business needs to equip itself with practical tools, and a unique mindset. open to be willing to integrate and adapt. Planning and work management with the Agile method is one of the levers to help businesses improve work and efficiency. Experience Agile project management with Viindoo solution today!

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                                                                                                                                                                                                                                    Agile project management by digital technology
                                                                                                                                                                                                                                    Jun Nguyen May 16, 2021

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