Payroll Attendance
| Lines of Code | 270 |
| Technical name | to_hr_payroll_attendance |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/17.0/to_hr_payroll_attendance |
| Read description for | v 10.0 v 11.0 v 12.0 v 13.0 v 14.0 v 15.0 v 16.0 |
| Required Apps | Attendances (hr_attendance) Time Off (hr_holidays) Discuss (mail) Calendar (calendar) Employees (hr) Employee Contracts (hr_contract) |
| Included Dependencies | Payroll Employee Relatives Viindoo Base HR Contracts (Viindoo) Attendance Data Validation (HR) Employees Customization Work Entry - Contract Work Entry Work Entry - Attendance Base Addendum Viindoo Holiday & WorkDay Manager Viin Time-Off Viin - Holiday Work Entry |
Demo video: Payroll Attendance
This module connects the Attendance and Payroll modules, allowing users to automatically load all employees' attendance data into payslips, as a base for payroll.
Key Features
After installing this module, in addition to the Working Calendar Info, Leave Summary, a Summary of Attendance will be added on the employee's pay slip with the following information:
- Late Coming Hours: total hours of late coming during the payslip period.
- Early Leave Hours: total hours of early leaves during the payslip period.
- Late Comings: number of times the employee came late during the payslip period.
- Early Leaves: number of times the employee leave earlier that the expected contracted check-out time during the payslip period.
- Missing Check-outs: the number of times the employee forgot to check-out during the payslip period.
- Total Attendance (in hours): The total time that the employee had been attending during the payslip period.
- Total Valid Attendance (in hours): The total valid time (that matches the employee's contracted working schedule) that the employee had been attending during the payslip period.
All these data is automatically loaded from the Attendance module.
Business Value
- Efficiency: Automates the integration of attendance data into payroll, reducing manual effort and minimizing errors.
- Accuracy: Ensures precise payroll calculations by incorporating attendance metrics like late arrivals, early leaves, and total valid attendance hours.
- Transparency: Provides detailed attendance summaries directly in the payslip, enhancing clarity for both HR and employees.
- Time-saving: Eliminates the need for manual data transfer between attendance and payroll systems, streamlining the payroll process.
- Compliance: Helps ensure payroll compliance by aligning attendance records with contractual working schedules.
Who Should Use This Module
This module is ideal for:
- Companies that already use both Attendance and Payroll modules and seek seamless integration between the two.
- HR departments that want to reduce manual errors in payroll processing.
- Businesses looking to enhance payroll transparency and provide detailed attendance insights in payslips.
- Organizations operating in industries with strict attendance tracking requirements, such as manufacturing or retail.
Editions Supported
- Community Edition
Installation
- Navigate to Apps.
- Search with keyword ‘to_hr_payroll_attendance’.
- Press Install.
Instruction
Instruction video: Payroll Attendance
Set up formula on salary rule to get attendance data
Attendance data will be linked to the payroll based on the formulas established on the salary rule. Go to Payroll ‣ Configuration ‣ Salary Rules, at the General tab, you can set up the condition and formula for the salary rule by writing Python code.
You can refer how to access attendance data from salary rules:
# to get the employee attendance entries during the payslip period attendance_entries = payslip.attendance_ids # to get total attendance hours total_attendance_hours = payslip.total_attendance_hours # to get valid attendance hours valid_attendance_hours = payslip.valid_attendance_hours # to get total late coming hours late_attendance_hours = payslip.late_attendance_hours # to get total early leave hours early_leave_hours = payslip.early_leave_hours # to get number of late comes late_attendance_count = payslip.late_attendance_count # to get number of early leave early_leave_count = payslip.early_leave_count # to get number of times the employee forget to checkout missing_checkout_count = payslip.missing_checkout_count
An example of basic wage computation based on total valid attendance:
result = 0.0 # Loop over the payslip's working calendar lines that link to contract for wage calculation for line in working_month_calendar_lines.filtered(lambda l: l.contract_id): result += line.contract_id.wage * line.valid_attendance_hours / line.calendar_working_hours
An example of missing checkout penalty:
Assume each missing checkout would cost $5
result = 5 * payslip.missing_checkout_count
Information on payslips
This module is a combination of Attendances and Payroll applications, all employee attendance data will be linked to payslips at Attendance Summary. Go to Payroll ‣ Payslips ‣ Payslips ‣ Create , additional information includes:
- Late Coming Hours: The total number of hours late for work compared to the start time on the Working schedule. It is calculated based on employee attendance data.
- Early Leave Hours: The total number of hours early for work compared to the start time on the Working schedule. It is calculated based on employee attendance data.
- Late Comings: The number of late comings compared to the regulation.
- Early Leaves: The number of early comings compared to the regulation.
- Missing Check-outs: The number of times that you forgot to check out.
- Total Attendance Hours: Total attendance hours based on the employee attendance data.
- Valid Attendance Hours: Total valid attendance hours based on the work schedule and attendance data.
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