Vinacomin Da Bac digitalizes HR operation of over 500 employees and 1900 assets

Vinacomin Dabac lacoghicity (Vinacomin Da Bac) is a key subsidiary of Vietnam National Coal – Mineral Industries Holding Corporation Limited (Vinacomin). Acting as a critical link in ensuring coal receiving, handling, and consumption for the entire Uông Bí – Mạo Khê region, Vinacomin Da Bac also undertakes a wide range of essential operations, including:  

  • Managing coal transport and extraction by rail and road

  • Processing and trading coal to meet supply chain demands

  • Providing cargo handling and transshipment services across key logistics hubs

  • Industry: Coal mining, logistics, and distribution

  • Company size: 1 parent company & 5 production divisions

  • Employees: 2020: 500+ employees | 2024: ~1,400 employees

Key Figures

+500 employee records

digitized & centralized management for HR operations

+1900  assets

digitized under integrated asset and equipment management

Seamless  go-live

with no operational disruption during implementation

Vinacomin Da Bac Challenges

Operating with nearly 1,400 employees across multiple production divisions, Vinacomin Da Bac faced typical challenges of large-scale enterprises:


  • Fragmented data across HR, payroll, and asset management systems
  • Heavy reliance on manual, paper-based processes, leading to inefficiencies and data inconsistencies
  • Lack of centralized oversight for thousands of employee records and physical assets 
  • Growing requirements for standardization, transparency, and efficiency in coal warehousing, processing, and distribution


Viindoo Solution

Strategic Phasing - Data Standardization - Operational Continuity

Phase 1: Focus on Data Digitization and Standardized Operations

The goal was to build a solid digital foundation, not merely data recording:

  • Digitized and centralized 500+ employee records, streamlining processes such as employee contract management, payroll calculation & management, time-off, time sheet reports, etc
  • Registered and structured management of 1900+ assets, ensuring data consistency, traceability, and easy tracking
  • Implement apps to enable digitalized and seamless HR operations:
    • Discussion tools
    • Time-off management
    • HR Meal management
    • Time sheet management
    • Payroll calculation & management
    • Asset management

Implementation Approach Tailored for Business 

Rolling out ERP in a large-scale and logistics-intensive, production-driven environment required rigorous risk and change management:

  • No simultaneous activation of all features: Ensuring stability and user readiness
  • Segmented user onboarding and training: Prioritizing HR and asset teams first for operational readiness
  • Workflow alignment: Mapping actual operational processes to fit system design, avoiding premature forced changes


Phase 2: Towards Operational Optimization

With a robust digital foundation established, Vinacomin Da Bac is now moving towards:

  • Process optimization: Leveraging standardized data for improved decision-making and efficiency
  • Cross-department integration: Enhancing collaboration between HR, asset management, and financial operations
  • Value realization: Transforming data into actionable insights to drive performance improvement and operational excellence


Key impact and Business Transformation

✅ Successful go-live of core HR and asset management system

✅ Standardized operations, enabling smooth daily HR workflows

✅ Strong adoption across departments, driven by tailored onboarding methodology

✅ Foundation laid for advanced process optimization and automation

✅ System aligned with operational reality, not the other way around

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Vinacomin Da Bac digitalizes HR operation of over 500 employees and 1900 assets
Jun Nguyen July 8, 2025

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