Vinacomin Dabac lacoghicity (Vinacomin Da Bac) is a key subsidiary of Vietnam National Coal – Mineral Industries Holding Corporation Limited (Vinacomin). Acting as a critical link in ensuring coal receiving, handling, and consumption for the entire Uông Bí – Mạo Khê region, Vinacomin Da Bac also undertakes a wide range of essential operations, including:
- Managing coal transport and extraction by rail and road
- Processing and trading coal to meet supply chain demands
- Providing cargo handling and transshipment services across key logistics hubs
- Industry: Coal mining, logistics, and distribution
- Company size: 1 parent company & 5 production divisions
- Employees: 2020: 500+ employees | 2024: ~1,400 employees
Key Figures
+500 employee records
digitized & centralized management for HR operations
+1900 assets
digitized under integrated asset and equipment management
Vinacomin Da Bac Challenges
Operating with nearly 1,400 employees across multiple production divisions, Vinacomin Da Bac faced typical challenges of large-scale enterprises:
- Fragmented data across HR, payroll, and asset management systems
- Heavy reliance on manual, paper-based processes, leading to inefficiencies and data inconsistencies
- Lack of centralized oversight for thousands of employee records and physical assets
- Growing requirements for standardization, transparency, and efficiency in coal warehousing, processing, and distribution
Viindoo Solution
Strategic Phasing - Data Standardization - Operational Continuity
Phase 1: Focus on Data Digitization and Standardized Operations
The goal was to build a solid digital foundation, not merely data recording:
- Digitized and centralized 500+ employee records, streamlining processes such as employee contract management, payroll calculation & management, time-off, time sheet reports, etc
- Registered and structured management of 1900+ assets, ensuring data consistency, traceability, and easy tracking
- Implement apps to enable digitalized and seamless HR operations:
- Discussion tools
- Time-off management
- HR Meal management
- Time sheet management
- Payroll calculation & management
- Asset management
Implementation Approach Tailored for Business
Rolling out ERP in a large-scale and logistics-intensive, production-driven environment required rigorous risk and change management:
- No simultaneous activation of all features: Ensuring stability and user readiness
- Segmented user onboarding and training: Prioritizing HR and asset teams first for operational readiness
- Workflow alignment: Mapping actual operational processes to fit system design, avoiding premature forced changes
Phase 2: Towards Operational Optimization
With a robust digital foundation established, Vinacomin Da Bac is now moving towards:
- Process optimization: Leveraging standardized data for improved decision-making and efficiency
- Cross-department integration: Enhancing collaboration between HR, asset management, and financial operations
- Value realization: Transforming data into actionable insights to drive performance improvement and operational excellence
Key impact and Business Transformation
✅ Successful go-live of core HR and asset management system
✅ Standardized operations, enabling smooth daily HR workflows
✅ Strong adoption across departments, driven by tailored onboarding methodology
✅ Foundation laid for advanced process optimization and automation
✅ System aligned with operational reality, not the other way around
