Instructions on how to divide working shifts scientifically and reasonably

The following is a standard, scientific and reasonable way to divide working shifts for employees. In particular, don't ignore Viindoo's shift support tool

Splitting work shifts helps businesses optimize resources, costs and ensure work efficiency. So how should shifts be divided among employees? Below is the standard division method, ensuring science for the company. At the same time, Viindoo will also reveal to you tools to support effective and automatic shift division and shift management, helping to optimize the process.

How are working shifts regulated by law?

According to Article 63 of Decree 145/2020/ND-CP, regulations on working shifts and organization of shift work are as follows:

  • A work shift is the period of time an employee performs a task from start to finish and handover, including working time and break time.
  • Organizing shift work is the arrangement of at least two people or two groups of people to take turns working in the same position for 24 consecutive hours.
  • In case of working in continuous shifts, to be counted as a break during working hours (according to Clause 1, Article 109 of the Labor Code), the following conditions must be met:

a) Employees working in shifts of 6 hours or more;​ 

​b) Transition time between two adjacent shifts must not exceed 45 minutes.

3 common ways to divide shifts for employees

Divide into 3 shifts per day

Nowadays, many businesses choose divided work shifts divided into 3 different time periods during the day to comply with the provisions of the Labor Law, ensuring not to exceed the allowed working time. Each shift lasts 8 hours and is organized alternately between 4 groups of employees. . Specifically: 

  • Shift 1: from 6 am to 2 pm
  • Shift 2: from 2pm to 10pm
  • Shift 3: from 10pm to 6am the next morning

Groups of employees will rotate in these shifts, ensuring each group has 24 hours of rest after completing an 8-hour shift. Besides, depending on the requirements and characteristics of each business, each work shift can include rest time or be divided into broken shifts to increase flexibility.

Split work shifts

The work shift lasts 8 hours and is divided into 3 shifts

Broken shifts

The fracture is a stool pattern divided work shifts Widely applied in the Restaurant - Hotel sector. For broken shifts, employees work in two different time frames during the day instead of working 8 hours continuously. Working hours are usually arranged from 10:00 am to 2:00 pm and 6:00 pm to 10:00 pm, or from 8:00 am to 12:00 pm and 5:00 pm to 9:00 pm, depending on the regulations of each business.

Split work shifts

Employees work in two separate hours of the day

Split shifts

There are 3 ways to divide shifts: 

  • Divide into 3 working shifts with 4 crews: This method is often applied in businesses in the leather, garment, and electronic component assembly industries. Working shifts are divided into specific groups of employees:
    • Day 1: Shift 1 – Crew 1, Shift 2 – Crew 2, Shift 3 – Crew 3.
    • Day 2: Shift 1 – Crew 4, Shift 2 – Crew 1, Shift 3 – Crew 2.
  • Divide into 3 shifts with 5 crews: Businesses with a large number of employees and less workload often apply this method. This division is similar to the 3 shifts - 4 crew method, but the difference is that the number of crews is increased to 5 instead of 4, creating more flexibility in shift allocation.
  • Divide into 2 shifts with 3 crews: This method is suitable for organizations with limited number of employees. The two working shifts are divided as follows:
    • Day shift: From 6am to 6pm.
    • Night shift: From 6:00 p.m. to 6:00 a.m. the next morning.
Split work shifts

Statistics, production are important jobs in the production management process

Manage and divide work shifts intelligently with software Vindoo

With rapidly developing technology, today, businesses can easily divide shifts and manage employee shifts right on the software system. This helps businesses optimize processes as well as save time and effort in manually managing employee shifts.

One of the modern, smart case setup and management tools that is trusted today is software Vindoo Employees. The software supports setting up working hours by day, week, month... at the same time set Schedule of holidays for employees.

Split work shifts

Besides, Vindoo Employee is also combined with software Vindoo Attendance (In/out attendance management), allowing the definition of a flexible shift system according to business characteristics (crew shifts, administrative shifts). Hence, Businesses can set up and manage flexible work shifts to suit the needs of the business; Track attendance, support recording employee check-in and check-out times, ensuring accuracy and transparency.

Above are the details on how divided work shifts effectiveness that businesses can refer to. Besides that, if businesses want to optimize shift management activities for employees, solutions come from Viindoo is the perfect choice. Contact us today for more detailed advice on modern, effective employee management software!

Instructions on how to divide working shifts scientifically and reasonably
GREEN TEAM SEODO June 11, 2024