Detailed Small Business Balance Sheet with Example

It is crucial to maintain a comprehensive Small Business Balance Sheet that accurately records your company's assets, liabilities, and equity to ensure precise accounting. This document is essential for every small business owner to possess as it offers a quick overview of the company's strengths and areas that need improvement. The article from Viindoo covers the main topics and contents related to the importance of maintaining a detailed balance sheet. balance-sheet-944

What is a Balance Sheet

A balance sheet is a financial statement that shows the assets, liabilities, and equity of a company at a specific point in time. It provides a snapshot of a company's financial position and is a crucial tool for small businesses to assess their financial health.

Assets = Liabilities + Equity

This equation means that a company's assets are equal to the sum of its liabilities and equity.

The importance of a balance sheet cannot be overstated. It helps owners and managers make informed decisions about their operations, such as whether to expand, reduce debt, or invest in new equipment. By providing a comprehensive overview of a company's financial situation, balance sheet analysis by using accounting program software allows small business owners to identify areas of strength and weakness, and take steps to improve their financial position.

Detailed Small Business Balance Sheet with Example
Understanding what is a balance sheet

Components of a balance sheet


Assets are resources that a company owns or controls, such as cash, investments, inventory, equipment, and real estate. The assets section lists all of the company’s current and non-current assets. Current assets are assets that can be easily converted into cash within one year, such as cash, accounts receivable, and inventory. Non-current assets are assets that are expected to provide long-term benefits to the business, such as property, plant, and equipment


Liabilities are the obligations that a company owes to others, including creditors, suppliers, and employees. Like assets, liabilities are also divided into two categories: current liabilities and long-term liabilities. Current liabilities are obligations that are due within one year, such as accounts payable and short-term loans. Long-term liabilities are obligations that are due An Effective Classified Balance Sheet: Guide to Preparing beyond one year, such as long-term loans and bonds payable.


Equity represents the residual interest in the assets of a company after deducting liabilities. It includes the contributions of the owners and any retained earnings. It is also referred to as net assets or shareholders' equity.

>>>> Read more: Understanding Common Size Balance Sheet: How to create one

Viindoo Detailed Small Business Balance Sheet with Example
Components of a balance sheet

Comparative information - Corresponding data on a balance sheet

Comparative information, which includes corresponding data on a balance sheet, is crucial for businesses to assess their financial health and make informed decisions for the future. 

While most accounting software displays only two accounting periods on the balance sheet, Viindoo software allows for an unlimited number of periods to be displayed. This feature provides financial managers with a comprehensive view of their company's financial performance over time, enabling them to identify trends and make informed decisions about investments or operational changes. Overall, presenting multiple periods on a financial statement is a valuable tool for businesses looking to evaluate their financial position and plan for the future.

Setting multi period on the financial report with Viindoo

Multiple periods on the financial report with Viindoo software 

>>>> Read more: View dynamic financial statements using Viindoo software.

Why do small businesses find it difficult to make balance sheets?

Small businesses often find it difficult to create a balance sheet due to several factors:

Limited resources

Small businesses often operate with limited resources, including financial and human resources. They may not have the financial means to hire dedicated accounting sAn Effective Classified Balance Sheet: Guide to Preparingtaff or outsource accounting functions. This can make it challenging to allocate time and resources to accurately prepare a balance sheet.

Time constraints

Small business owners are typically involved in multiple aspects of running their business, including operations, marketing, and customer service. As a result, they may have limited time to devote to financial record-keeping and preparing financial statements like the balance sheet.

Incomplete or disorganized financial records

Maintaining organized and up-to-date financial records can be challenging for small businesses. They may not have a proper accounting system in place, leading to incomplete or inaccurate data. Without reliable financial records, it becomes difficult to gather the necessary information to create a balance sheet.

>>>> Read more: An Effective Classified Balance Sheet: Guide to Preparing

Compliance with accounting standards

Small businesses are required to follow accounting standards and regulations when preparing financial statements, including the balance sheet. However, keeping up with these standards and understanding the complex rules can be daunting for business owners with limited accounting knowledge.

How to make a small business balance sheet

To fill out a small business balance sheet, you should follow these general steps:

Determine the Reporting Period

The first step in creating a balance sheet is to determine the reporting period. This period could be monthly, quarterly, semi-annually, or annually, depending on your business's needs. You should consider the nature of your business, its size, and any legal or regulatory obligations when determining the reporting period.

List Your Assets

Assets are items owned by the company that have monetary value. These could include cash, accounts receivable, equipment, inventory, investments, and property. It's important to list each asset separately, along with its estimated value. Be sure to categorize your assets into current assets (those that can be easily converted into cash within a year) and long-term assets (those that will take more than a year to convert into cash).

List Your Liabilities

Liabilities are amounts owed by the company to others, such as loans, accounts payable, and taxes. As with assets, it's important to list each liability separately, along with its estimated value. Be sure to categorize your liabilities into current liabilities (those that must be paid within a year) and long-term liabilities (those that won't be due for more than a year).

Calculate Equity

Equity represents the company's net worth. To calculate equity, subtract your total liabilities from your total assets. If the resulting number is positive, this represents owner's equity. If it's negative, this represents a deficit.

Organize Your Balance Sheet

Now that you have all the necessary information, it's time to organize your balance sheet. Start by listing your assets in order of liquidity (how easily they can be converted into cash). Next, list your liabilities in order of when they're due. Finally, list your equity, which should be equal to the difference between your assets and liabilities.

Review and Analyze Your Balance Sheet

Once you've organized your balance sheet, review and analyze it. Look for any discrepancies or errors and ensure that all figures are accurate. Use your balance sheet to gain insights into your business's financial health, such as its profitability, liquidity, and solvency. You can also use it to identify areas where you may need to reduce expenses or increase revenue.

Update Your Balance Sheet Regularly

Remember that a balance sheet is only useful if it's up-to-date. Be sure to update your balance sheet regularly, according to the reporting period you've set. This will allow you to track changes in your business's financial health over time and make informed decisions accordingly.

Overall, filling out a balance sheet for a small business requires careful consideration of all the business's financial transactions and an understanding of the different components of a balance sheet. You may want to consult with a professional accountant or bookkeeper to ensure accuracy and obtain guidance on best practices for maintaining an effective balance sheet.

>>>> Read more: Top 10 effective accounting software for SMEs

Sample small business balance sheet

Sample small business balance sheet

Sample small business balance sheet

Importance of maintaining a balanced balance sheet

Maintaining a balanced balance sheet is crucial for the financial health of a small business. An unbalanced balance sheet can have serious implications, including:

  1. Difficulty obtaining financing: Lenders and investors use balance sheets to evaluate a company's financial health. If a balance sheet is unbalanced, it can make it difficult for the company to obtain financing.
  2. Risk of bankruptcy: An unbalanced balance sheet can indicate that a company is not generating enough revenue to cover its expenses. If this trend continues, it could lead to bankruptcy.
  3. Misleading financial analysis: An unbalanced balance sheet can lead to inaccurate financial analysis and misinterpretation of a company's financial position.

To maintain a balanced balance sheet, small business owners can implement the following strategies:

  1. Monitor cash flow: Cash flow is the lifeblood of a small business. By monitoring cash flow, business owners can ensure that they have enough cash on hand to cover their expenses and avoid taking on too much debt.
  2. Keep track of inventory: Inventory can tie up cash and create liquidity problems. Business owners should regularly monitor inventory levels to ensure that they are not overstocked.
  3. Manage debt: Small businesses should be careful when taking on debt. Too much debt can lead to an unbalanced balance sheet and financial difficulties. Business owners should only take on debt that they can comfortably repay.
  4. Control expenses: Controlling expenses is key to maintaining a balanced balance sheet. Business owners should regularly review their expenses and look for ways to reduce costs.

By following these strategies, small business owners can maintain a balanced balance sheet, which will help them make informed decisions about their operations, obtain financing, and ensure the long-term financial health of their businesses.

Viindoo Detailed Small Business Balance Sheet with Example
Importance of maintaining a balanced balance sheet


A balance sheet is an essential tool for small businesses as it helps track financial performance, provides insight into cash flow, facilitates decision-making, and is required by lenders and investors to assess financial health and make funding decisions. Small business owners can utilize balance sheets to monitor progress, manage finances, and make informed strategic choices.

Yes, a balance sheet can be negative if the company's liabilities exceed its assets.

If a balance sheet doesn't balance, it's an indication that there's an error in the accounting records, such as a missing transaction or incorrect amount. The error must be identified and corrected before the balance sheet can properly reflect the company's financial position.

In summary, a small business balance sheet is key to success, and business owners should prioritize keeping their balance sheet in balance to help them make informed financial decisions and ensure their company's financial well-being. Follow Viindoo for more useful content.

Detailed Small Business Balance Sheet with Example
Viindoo Technology Joint Stock Company, Danny Ha April 10, 2023