OmniApproval™ - Overtime Approvals
by Viindoo
| Lines of Code | 2375 |
| Technical name | viin_hr_overtime_approval |
| License | OPL-1 |
| Website | https://viindoo.com/apps/modules/18.0/viin_hr_overtime_approval |
| Read description for | v 13.0 v 14.0 v 15.0 v 16.0 v 17.0 v 19.0 |
| Required Apps | Project (project) Discuss (mail) Employees (hr) Employee Contracts (hr_contract) |
| Included Dependencies | Viindoo Base OmniApproval™: One platform. Every approval. Overtime HR Contracts (Viindoo) Advanced HR Management Work Entry Work Entry - Contract Base Addendum OmniApproval™ - Project & Task Approvals OmniApproval™ - Analytic Accounting Approvals Viindoo Holiday & WorkDay Manager Safe IR Metadata Proxies |
| Extensions | Overtime Approval Payroll Overtime Timesheet Approval Overtime Approval - Compensatory Time Off |
OmniApproval™ - Overtime Approvals
Integrate applications Overtime Management and Approval for overtime approval process
This module provides a solution for managing and approving overtime plans, helping businesses improve resource management efficiency and control costs. By adding an overtime approval process, the module ensures all overtime plans are implemented transparently, comply with regulations, and meet business objectives.
At a Glance
The facts of OmniApproval™ - Overtime Approvals, version 0.1.5, in one place. Published by Viindoo.
Key Features
Built natively on Odoo/Viindoo to streamline real business operations:
Allow employees or department managers to register overtime plans for themselves or their team members through overtime request forms
Managers at various levels can view and approve overtime request forms submitted by employees or subordinate departments
Set up overtime hour limits for different time periods (day, week, month, year) and special limits for holidays/weekends
Receive warnings as soon as an overtime request exceeds the configured limits, with a breakdown of the exceeded hours for each employee and each period
Flexible approval process that allows managers to approve overtime requests that exceed limits, recording who accepted the overrun and when
Benefits
Strictly control expenses arising from overtime, minimize waste, and optimize budgeting.
Help businesses comply with labor regulations, reducing legal risks related to overtime work.
Ensure overtime is based on actual demand and aligns with current capacity, avoiding improper resource allocation.
Balance workload and employee health, maintaining sustainable productivity.
Ensure transparency in the overtime approval process, build internal trust, and reduce conflicts.
Create an overtime approval request
Approve overtime approval request
See OmniApproval™ - Overtime Approvals in Action
See how this module solves real business problems in a working Viindoo environment.
Need help with OmniApproval™ - Overtime Approvals?
For questions, implementation support, or consulting services, contact Viindoo.
Pre-Sales & Partnership
When contacting us, please include:
- Odoo/Viindoo version (CE/EE).
- Number of users and business scope.
- Other modules currently in use.
Technical Support
For faster troubleshooting, please provide:
- Order number or app reference.
- Odoo/Viindoo version & edition.
- Steps to reproduce the issue.
- Screenshots/logs if available.
Technical Requirement
Changes log
We continuously improve this module. Recent updates from the official Viindoo repository:
- 2026-02-11 Improved Add missing translations.
- 2025-12-26 Improved Add approval type icons.
- 2025-12-24 Improved Add display type.
- 2025-12-12 Improved Add original tracking mechanism & approver selector mechanism.
- 2025-06-17 Added OmniApproval eco system.
- 2025-08-09 Fixed Action confirm and approve.
Works Great With These Modules
Extend OmniApproval™ - Overtime Approvals with complementary Viindoo apps:
Overtime Approval - Compensatory Time Off
Allow the conversion of overtime hours into compensatory time off
Module viin_hr_overtime_approval_compensatory_time_offOvertime Approval Payroll
Technical module that bridges Overtime and Approval and Payroll
Module viin_hr_overtime_approval_payrollOvertime Timesheet Approval
Technical module to bridge Overtime Timesheet and Timesheet Approval modules
Module viin_hr_overtime_timesheet_approvalWho Should Use This Module?
Built for teams that need this capability fully integrated into their Odoo/Viindoo stack.
This module is suitable for businesses in manufacturing, services, or organizations with fluctuating workloads that require a transparent and strict overtime approval process.
Overtime Approvals
For employees, team managers, approvers and the people who set up overtime and approvals.
Note
Extends Overtime and Approval - see their documentation for overtime plans, rules and the approval engine.
Overview
Overtime Approvals puts every overtime request through an approval before the overtime is worked and paid. A person lists the overtime on a request, submits it, and the approvers decide. While the request is prepared, the application compares the hours asked for with the limits the company has set, and asks for a confirmation when a limit is exceeded.
The process:
- An employee, or a manager planning for the team, creates an overtime request and lists the overtime on it.
- The request is submitted. If it goes over an overtime hours limit, the person submitting confirms the overrun first.
- The approvers approve or refuse the request. They see the overrun again before they approve.
- Once the request is approved, the overtime is generated for the employees and follows the usual overtime management.
| Role | What they do | Access right to assign |
|---|---|---|
| Employee | Creates overtime requests for themselves. | Any internal user |
| Team manager | Plans overtime for the people they manage, one by one or with Mass Registration. | Overtime / Team Approval |
| Overtime officer | Follows all overtime plans and adjusts them while a request is under approval. | Overtime / Officer |
| Approver | Approves or refuses the requests addressed to them. | Approvals / Team Approver |
| Overtime administrator | Sets the overtime hours limits. | Overtime / Administrator |
| Approval administrator | Sets up the approval types and can force an approval or a refusal. | Approvals / Administrator |
Setup (for the administrator)
Install. The application is installed together with Overtime and Approval. To check it, go to Overtime > Configuration > Settings and make sure Overtime Plan Approval is ticked under Integrated Modules.
Assign the access rights. Go to Settings > Users & Companies > Users, open a user and, in the access rights, set Overtime and Approvals to the right level for the role the person has (see the table above).
Check the approval type. An Overtime approval type exists for each company. To choose who approves, go to Approval > Configuration > Approval Types and open the Overtime type. When the manager of an employee is not a Team Approver, the request form says so and the administrator approves in their place; an approval administrator can add the manager to the Team Approver right.
Set the overtime hours limits. Go to Overtime > Configuration > Settings and open the Overtime Hours Limit section. Fill in the maximum overtime hours one employee may work in each period: Hours / Workday, Hours / Holiday, Hours / Week, Hours / Month and Hours / Year. Leave a box at 0 to ignore that period, then press Save.
Overtime on a holiday or a weekend is measured against Hours / Holiday, and overtime on a normal working day against Hours / Workday, so a day is always measured against one of the two and never both.
Employee: request overtime
Create the request.
- Go to Overtime > Planning > Request.
- On the Overtime card of your company, press Create Request.
- In the Overtime Plan tab, press Add a line and fill in the Date, Start Time, End Time, Employee and Overtime Reason. Add one line for each person and day. Project is optional.
- Press Submit.
A request cannot be submitted without a line. The message names the approval type and asks you to add at least one line.
Read the warning banner. While you prepare the request, a warning banner appears at the top of the form as soon as the hours asked for go over one of the limits. It names the employee, the period that is over and the number of overtime hours requested.
The banner follows what you enter: it disappears as soon as you bring the request back under the limit. One line appears for each employee and each period concerned.
Confirm the warning. Press Submit on a request that is over the limit and the Overtime Hours Limit Exceeded Warning window opens instead of sending the request on. It lists one line per overrun, with the Employee, the Time period, the Maximum allowed, the hours already Worked, the hours already Planned, the hours Requesting and the hours Exceeded. Press Cancel to go back and adjust the request, or Confirm to accept the overrun and submit.
Confirming is kept on the request: the person who confirmed it and the date are shown under the banner, and a message in the history states how many overtime hours over the limit were accepted. The banner stays on the form, because it reports that the request is still over the limit. Duplicating a request does not carry the confirmation across; the copy is checked again when it is submitted.
Team manager: plan overtime for the team
On a draft request, open the Overtime tab and press Mass Registration to plan overtime for several of the people you manage at once. The request then lists their overtime like any other.
Approver: decide on a request
Approvers are notified of the requests waiting for them. Open the request to review the overtime, the warning banner and the history, then press Approve or Refuse. Cancel stops the request. An approval administrator can use Force Approval.
If the request is over a limit, the Overtime Hours Limit Exceeded Warning window opens when you press Approve, so you see the overrun again before the request goes through.
Overtime officer: adjust plans while a request is under approval
Once a request is submitted, its overtime plans are listed in Overtime > Planning > Planning. They stay editable and can be deleted while the request is under approval; the approval is never blocked.
When you edit a plan, the request shows a notice that a document changed after submission, and the history names the field and its old and new values. Approvers read it and decide whether the approval still stands.
To remove a plan, open it, press the actions icon next to its name and choose Delete.
The request stays and a note in its history names the plan that was deleted.
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