Viet Ha Mechanical Company Limited (Viet Ha), established in 1995, is a leading Vietnamese manufacturer, distributor, and exporter specializing in hydraulic mechanical motion. The company produces hydraulic cylinders for specialized vehicles, assembles "Made in Vietnam" mini hydraulic power packs, and supplies complete hydraulic equipment packages for machinery manufacturers. In addition, Viet Ha acts as an authorized distributor of pumps, valves, hydraulic motors for companies that manufacture specialized vehicles and machinery, and as a distributor of gear motors.
Viet Ha Mechanical Company Limited
- Industry: Mechanical manufacturing
- Address:
- Headquarter: No. 41, Alley 6, Doi Nhan, Vinh Phuc, Ba Dinh District, Hanoi City
- Factory: D2 Street, Zone D, Pho Noi A Industrial Park, Van Lam, Hung Yen
- Software Users: 15
- Website: https://vietha.com.vn/
- Services: Viindoo Express Packs, Viindoo Cloud
Key Figures
8 weeks implementation
21 standard applications were deployed, managing all of Viet Ha’s business processes on a single unified platform
3000+ master data
Including product catalogues, materials, partner contacts, and employee records - all standardized and digitized
The challenge and Viindoo’s solution
Viet Ha implemented an ERP system back in 2018. However, due to specific management needs, the accounting department continued to use Quickbooks, while other departments still relied on Excel files or fragmented software. By 2023, with a clear vision for business expansion, the management realized that the existing system was no longer sufficient: data was scattered across departments, workflows were inconsistent, and there were risks of errors in management and oversight.
When collaborating with Viindoo, Viet Ha’s management team had three clear expectations:
- Integrate all business processes into a single unified system: Instead of using Quickbooks solely for accounting and other functions relying on separate tools, they wanted a single platform to manage everything - from purchasing, sales, inventory, accounting, to HR. The goal was to eliminate communication barriers and create a seamless data flow across all departments.
- Standardize and centralize data for unified management: They aimed to consolidate and standardize all raw data - including product catalogs, materials, partner information, and employee records - into one system. This would allow for centralized management, ensuring transparency and data reliability.
- Streamline workflows, eliminating unnecessary steps to remove redundant tasks and reduce manual data entry, ensuring smoother operations and improved efficiency.
The results
After 8 weeks of work, Viindoo implemented a complete solution with 21 standard applications, covering all of Viet Ha’s departments: Purchasing, Sales, Warehouse Management, Accounting, and HR. All company data was digitized and migrated onto the Viindoo platform:
- Transitioning accounting operations from Quickbooks to Viindoo
- Digitizing all company data:
- 120 product groups
- 1300+ products
- 1500+ partners
- 15 employee contracts
- Linking data across departments, enabling centralized control on a single platform
- Standardizing workflows and eliminating redundant tasks based on Viindoo’s best practices.
Viet Ha’s transformation journey is a testament to the power of digitizing and integrating all data and processes into a single, transparent platform. Even for a small-scale business, the outcomes were clear: fewer errors, more streamlined operations, and a complete picture of the company’s day-to-day performance.
For other small businesses in similar situations, this story offers a practical lesson: digital transformation is not just for large corporations. With a unified platform, even teams of a few dozen people can optimize their work and build a competitive advantage that sets them apart.
