HR Expense & Payroll Integration
| Lines of Code | 788 |
| Technical name | to_hr_expense_payroll |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/17.0/to_hr_expense_payroll |
| Read description for | v 10.0 v 11.0 v 12.0 v 13.0 v 14.0 v 15.0 v 16.0 |
| Required Apps | Expenses (hr_expense) Time Off (hr_holidays) Invoicing (account) Discuss (mail) Employees (hr) Calendar (calendar) Employee Contracts (hr_contract) |
| Included Dependencies | Payroll HR Payroll Accounting Employee Relatives Viindoo Base Advanced HR Expense Management Viindoo Accounting HR Contracts (Viindoo) Advanced HR Management Work Entry Work Entry - Contract HR Accounting Base Addendum Viindoo Holiday & WorkDay Manager Viin Time-Off Viin - Holiday Work Entry |
HR Expense & Payroll Integration
Reimburse HR Expenses in Payroll with Payslips
This module is a bridge between the HR Expense application (hr_expense) https://viindoo.com/intro/expense and the Payroll application (to_hr_payroll) https://viindoo.com/apps/app/17.0/to_hr_payroll to transfer Expenses made by employees to their payslips for later reimbursement by the company.
Key Features
Built natively on Odoo/Viindoo to streamline real business operations:
The module provides additional features
Allow employees to propose reimbursement for their expenses on the payslips
Add the salary rule *HR Expense Reimbursement Amount* to calculate the amount to be reimbursed to an employee during a salary cycle. You can adjust this salary rule appropriately
- Example: result = sum(payslip.hr_expense_ids.filtered(lambda exp: 'Air Ticket' in exp.product_id.name).mapped(total_amount)) will summarize all the expenses amount concerning 'Air Ticket' and return the result for the salary rule.
- Etc.
Allows to identify information about expenses and automatically calculate the amount to be reimbursed to employees on payslips
Benefits
Simplifies the management of employee expense reimbursement by integrating it directly into the payroll process.
Ensures that expense reimbursement amounts are accurately calculated and clearly documented in employee payslips.
Reduces administrative workload by automating the transfer of approved expense data to payroll for reimbursement.
Ensures alignment with company reimbursement policies by enabling configurable salary rules for expense categories.
Provides a unified view of expense reimbursements and salary payments, facilitating better financial management and planning.
Employee proposes reimbursement for expenses in payslip
Notification of payment status of the expense
Employee reimbursement amount on payslip
Details of expenses on payslips
See HR Expense & Payroll Integration in Action
See how this module solves real business problems in a working Viindoo environment.
Need help with HR Expense & Payroll Integration?
For questions, implementation support, or consulting services, contact Viindoo.
Pre-Sales & Partnership
When contacting us, please include:
- Odoo/Viindoo version (CE/EE).
- Number of users and business scope.
- Other modules currently in use.
Technical Support
For faster troubleshooting, please provide:
- Order number or app reference.
- Odoo/Viindoo version & edition.
- Steps to reproduce the issue.
- Screenshots/logs if available.
Technical Requirement
Changes log
We continuously improve this module. Recent updates from the official Viindoo repository:
- 2025-07-23 Fixed Can't create empty expense report.
- 2024-11-26 Fixed Use bank account defined on employee form.
Who Should Use This Module?
Built for teams that need this capability fully integrated into their Odoo/Viindoo stack.
Executives & Business Owners
Need clear visibility into operations and a stack that scales without bespoke development.
Operations / Department Leaders
Want to streamline daily workflows, remove manual handoffs, and keep data consistent across teams.
Implementers & Odoo Partners
Looking for production-ready Viindoo modules to deliver projects faster and at lower risk.
Installation
- Navigate to Apps;
- Search with keyword to_hr_expense_payroll;
- Press Install.
Instruction
Instruction video: HR Expense & Payroll Integration
1. Employee proposes reimbursement for expenses in payslip
Go to Expenses ‣ My Expenses ‣ My Expenses to Report to create and submit to the manager to approve your expenses that have been paid. Then, you need to check Reimbursed in Payslip on the expenses:
See more instructions at Create expenses by employees.
After the manager approves the expenses and the accountant posts the expense report, you will see the message All expenses in this sheet will be reimbursed in payslips. Hence, this expense report will only be completed when the corresponding pay slip declared and reconciled with the expense entries on the expense report.
2. Calculate the amount to be reimbursed to the employee
Go to Payroll ‣ Payslips ‣ Payslips to create a new payslip for an employee, press Compute Sheet, then you will see:
- Details of employee expenses during the salary cycle.
- The amount to be reimbursed to the employee is automatically calculated on the payslip based on the salary rule.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one).
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