Advanced HR Expense Management
| Lines of Code | 1525 |
| Technical name | to_hr_expense |
| License | OPL-1 |
| Website | https://viindoo.com/apps/modules/17.0/to_hr_expense |
| Read description for | v 13.0 v 14.0 v 15.0 v 16.0 v 18.0 |
| Required Apps | Expenses (hr_expense) Invoicing (account) Discuss (mail) Employees (hr) |
| Included Dependencies | Viindoo Base Viindoo Accounting |
| Extensions | Expense - Employee Advance HR Expense & Payroll Integration |
Expense reports that become vendor bills, not just entries
Mark an expense "Create Invoice" with a vendor and a bill reference: posting the report creates a posted vendor bill per vendor and accounting date, moves the payable to the employee when the employee paid, and links payments back to the report.
Advanced HR Expense Management (technical name to_hr_expense) is an Odoo 17.0 app for Odoo Community and Odoo Enterprise and Viindoo Cloud, built for employee, accountant, manager, auditor.
At a Glance
The facts of Advanced HR Expense Management, version 0.3.7, in one place. Published by Viindoo.
How It Works
Fill vendor, reference and accounting date on the expense; tick Create Invoice; submit, approve, post.
The report
Trade show booth - two lines billed by Azure Interior, posted.
The lines
Vendor, Create Invoice and bill reference on each line.
The bill
INV/2026/08/0006 - one bill for the vendor, the report in the reference.
Paid
The Customer meeting report after its payment.
Payments
The payment registered against the report entry.
What You Get
Vendor, bill reference, accounting date and Create Invoice per expense
Posted vendor bills grouped by vendor / date / reference
Payable transferred from vendor to employee when the employee paid
Payments linked and counted on the report
Vendor bill journal per report, expense journal EXJ by default
Accounting date required before posting invoiced expenses
More Screens
Everything below was taken on a database seeded with real business data, on this series - not a mock-up and not a screenshot from an older version.
All expense reports
An expense line
What This App Does Not Do
Read this before you buy. Everything below is something the app deliberately leaves to another app or to you.
Split the report if some lines have no vendor.
The post button tells you which ones.
The Post button calls the Viindoo version.
Use different references to split bills.
Works Well With
Apps from the same stack, built to fit this one:
Who Should Use Advanced HR Expense Management?
Employee
Attaches the vendor bill it paid.
Accountant
A real bill in the purchase journal, not a generic entry.
Manager
Approves the same report as before.
Auditor
Bill reference on every invoiced line.
Frequently Asked Questions
What does Advanced HR Expense Management do?
Mark an expense "Create Invoice" with a vendor and a bill reference: posting the report creates a posted vendor bill per vendor and accounting date, moves the payable to the employee when the employee paid, and links payments back to the report.
What does Advanced HR Expense Management not do?
Expenses in one report must all be invoiced or all not. Split the report if some lines have no vendor. Invoiced expenses need an accounting date before posting. The post button tells you which ones. Odoo's own _do_create_moves is blocked outside tests. The Post button calls the Viindoo version. One bill per vendor + date + reference, not one per expense. Use different references to split bills.
Who is Advanced HR Expense Management for?
Employee: Attaches the vendor bill it paid. Accountant: A real bill in the purchase journal, not a generic entry. Manager: Approves the same report as before. Auditor: Bill reference on every invoiced line.
Which Odoo version and editions does it support?
Odoo 17.0 - Odoo Community, Odoo Enterprise, Viindoo Cloud. Upgrades to a newer Odoo series are a separate purchase for that series.
What does it depend on?
It installs on top of: hr_expense, viin_account. Odoo installs them with it.
How do I set it up?
Fill vendor, reference and accounting date on the expense; tick Create Invoice; submit, approve, post.
What works well with it?
Expense - Employee Advance (to_hr_expense_employee_advance): Pay reports from an advance. Expense - Payroll (to_hr_expense_payroll): Reimburse on the payslip. Business Trip - Expense (viin_business_trip_hr_expense): Reports from trips.
Can I try it before buying?
Yes - the Live Preview button at the top of this page opens the module's own screen on a working database.
How do I get support?
Write to apps.support@viindoo.com with your Odoo version and the technical name to_hr_expense; pre-sales questions go to sales@viindoo.com.
See Advanced HR Expense Management in Action
Live demo: v17demo-int.viindoo.com/web#action=hr_expense.action_hr_expense_sheet_all_all
Need help with Advanced HR Expense Management?
For questions, implementation support or a custom feature, contact Viindoo.
Pre-Sales & Partnership
sales@viindoo.comUpgrades to a newer Odoo series are a separate purchase for that series.
All Viindoo apps: apps.odoo.com/apps/modules/browse?author=Viindoo
Technical Requirement
Changes log
0.3.7 - Latest on the 17.0 line
- Aligned with the 17.0 models and views.
Installation
- Navigate to Apps.
- Search with keyword to_hr_expense.
- Press Install.
Instruction
Instruction video: Viin HR Expenses
1. Added some features when generating expenses to assist with expense management.
Automatically generate invoices from expense when choosing Create Invoice?.
Allows choosing Vendor for an expense.
In addition, accountants can also re-evaluate expenses that need to be invoiced on the list view before Post Entries.
2. Statistics of the entries and payments incurred in the view of the expenditure list.
After the accountant posts and records the payment, incurred entries and payments will be listed on the expense list view.
This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file).
You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one).
It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software.
The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
