Token Expiration
Problem
When you share an URL (E.g: a link to view certain documents, a link to the verification email of a newly created account, etc.), you will need to manage the access time of those URLs for data security. The expiration time of each URL is defined by a unique token.
System provides the Default Token Lifetime feature to allow users to set up the access time of all the URLs to a certain number of days. However, it's impossible to adjust the expiration time of each URL separately.
Solution
ERP software creates the to_token_expiration module to support the shared token management. With this module, you can change the expiration time of each shared URL separately.
Editions Supported
- Community Edition
- Enterprise Edition
Installation
- Navigate to Apps.
- Search with keyword to_token_expiration.
- Press Install.
Instructions
Below is an example of how to use this module to manage the URL expiration while sharing documents in the Documents app.
To manage the tokens, you need to activate the developer mode.
Step 1: Navigate to Settings > General Settings, find the Default Token Lifetime feature, and configure the expiration time of the documents sharing URLs, counting by days.
Read more details on how to configure the expiration date for document sharing.
Step 2: Go to the Documents app, select the documents that you want to share, press Share then click Generate URL. An URL to share the selected documents will be generated automatically.
Step 3: Navigate to Settings > Technical > Rotating Tokens to view the token auto-created for the URL generated in step 2.
Step 4: Click on any token, you will see the default Expiry Date of this token is the Default Token Lifetime configured previously. This information can be modified.
Note: After the Expiry Date, other people no longer can view documents from the URL that you have shared with them.
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