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What is ERP Software? ERP solution for business management and operations

In recent times, more and more businesses are interested in applying it Viindoo ERP in business administration and operations management. So why does ERP attract such special attention? When businesses decide to deploy and use this software, what important points do they need to pay attention to? Let's explore the detailed answer in the following article byViindoo!

What is ERP software?

ERP software is a software that integrates many functional modules, helping businesses control core activities such as finance, supply chain, production, sales and human resource management on a synchronized platform. The power of ERP management software lies in data. These data areCollect continuously, in real time from many different departments, synthesizing information on a single platform, benefiting the entire business.

Small and medium enterprises need to pay attention to many things before building an ERP system

ERP is an enterprise resource planning process.

How does ERP management software work?

Instead of using independent systems, ERP software Integrate business information into a common database. The software can be on-premise or hosted in the cloud (cloud ERP) and uses modules to manage each individual process.


The ERP implementation process is a combination of many different applications, such as Accounting Software nice inventory management software. These modules are linked together to form a unified system, helping data to be stored and shared effectively.


We can summarize how this works ERP business management software follow these 4 steps:


Step 1: Enter data: Data is entered ERP software from applications connected to the system. Input data may include information about customers, products, orders, orders, warehouses, finances,...


Step 2: Integrate data: The data entered into the system will be integrated together to form a unified data source. This helps ensure data consistency and makes it easy for all departments within the business to access and use data.


Step 3: Automate the process: ERP software Can automate your business processes. This saves staff time and effort, while also increasing the accuracy and efficiency of processes.


Step 4: Analyze data: ERP provides data analysis tools that help businesses better understand their business operations. This helps businesses make more informed business decisions.

How does ERP management software work?

TheERP business management software likeViindoo, NetSuite, Oracle allows workflow automation, reducing most time-consuming manual tasks such as data entry or report generation from many different systems. ERP is also linked with the material resource planning (MRP) system to help businesses manage inventory effectively and balance Supply Chain Management (SCM).


Explore more: ERP applications in businesses

What are the benefits of ERP software for businesses?

ERP management software brings many advantages to businesses, helps improve performance in the production and business process and supports the decision-making process of leaders.

Manage and control operations easily and effectively

Enterprise ERP software There is an "Audit Track" feature that helps managers check employee activities on the system. ERP helps quickly identify transactions that need to be checked and track the entire implementation process. Having a centralized database and standardized processes assists managers in internal control with ease.

Standardize information, minimize errors when entering data

ERP supports effective financial information management.

Centralized and unified data


Instead of having to maintain many different databases, when implementing ERP, business data will be comprehensively organized and managed. Centralized database management gives employees the ability to quickly and accurately create and access reports to share with management.


From there, businesses can minimize delays when synthesizing information for reports, especially for large and complex businesses such as manufacturing enterprises or large corporations. Centralized database management also opens up the ability to analyze data in more dimensions, helping to create management reports that support the decision-making process more accurately and effectively.

Standardize information, minimize errors when entering data

A business process often requires the participation of many different departments, so the risk of errors in data as the process progresses step by step is inevitable. For example, in a sales process, employee 1 creates an order with 20 boxes of goods for a customer named "Nguyen Van A". However, when the order was sent to the warehouse department, a data entry error occurred when the number of boxes was recorded as 28.


When the order continued to move to the accounting department, the accountant entered the customer's name as "Tran Van An". Such errors often appear in manual processes, seriouslyaffecting the entire sales process of the business.


When usingERP software for businesses, data will be synchronized between departments, helping to minimize errors and save data entry time. This not only limits the risk of errors but also ensures that work processes are unified and synchronized.

Standardize information, minimize errors when entering data

ERP speeds up job processing

Increase work speed and productivity

Compared to performing processes manually, where documents must be transferred from one department to another, applying ERP software solutions Helps increase working speed. Furthermore, ERP solves the problem of "bottlenecks" in businesses.


For example, if departments such as accounting and sales are already using the software, while the warehouse department has not yet adopted it, this can create "bottlenecks" and hinder work continuity. . When warehouse departments become bottlenecks, they can slow down work for other departments, causing work to stop and wait.


ERP business management software helps instantly synchronize data between departments, helping work go smoother and completely eliminating these "bottlenecks".

Viindoo ERP
Increase work speed and productivity

Reduce software costs

ERP software helps group tools into a unified system. Instead of paying subscription fees for each separate module such as human resources, customer relationship management (CRM),... businesses only need to pay for a single platform to handle all tasks. This on a centralized platform.

Small and medium enterprises need to pay attention to many things before building an ERP system
ERP controls employees’ activities

Enhance communication within the system

When data from all departments within a company is integrated into a single software, departments can access and share data easily, thereby improving collaboration and communication with employees. together.
ERP sales software

Popular ERP business management software today

Along with the current increasing trend of using ERP, the numberERP software are increasingly being developed and launched on the market. For Vietnamese businesses, theERP management software Popularity is divided into two main categories: TheERP software foreign andERP software domestic.

Each type will have its own advantages and disadvantages. Businesses can consider the following information to make an appropriate choice.

Foreign ERP software

These are software provided by overseas developers. Some outstanding foreign ERP applications are: SAP, Oracl, etc.

Advantages:

  • Advanced technologies
  • Experienced consultants
  • Highly standardized process

Disadvantages:

  • High utility cost
  • Limited customization
  • Low compatibility with accounting standards in Vietnam (as these applications are developed in foreign countries)
  • Vietnamese businesses find it difficult to request support when encountering technical problems

Vietnamese ERP software

ERP management software Domestic software is software developed by domestic (Vietnamese) technology companies, usually companies ERP software for small and medium businesses. Some commonly used Vietnamese ERP software include: Fast Business Online, Bravo, Misa...

Advantages:

  • Compliance with domestic accounting standards and quick update according to state regulations (as these applications are developed in Vietnam)
  • Reasonable cost for domestic enterprises
  • Ability to customize according to the requirements of each business.

Disadvantages:

  • Unstandardized process when compared to those of foreign ERP software
  • Difficulty to meet systems with systems that are too large, cumbersome and complex

Thus, it can be seen that both ERP software provided by foreign and domestic units have their own advantages and disadvantages. Because of this, Technology Joint Stock CompanyViindoo has developed a platform ecosystem that includes all the applications and modules that a business needs. In particular, each software is powerful when standing alone, but the breakthrough will happen when modules are used together, creating a system. business management software uniformity

Viindoo Solution - The best ERP business management software solution

ERP business management software belong toViindoo is a comprehensive software system built on the cloud platform, to optimize management of all enterprise resources. This is a suitable solution for all businesses with diverse fields. Software featuresViindoo are linked together, synchronize data, providing a consistent experience for users. By using software solutionsViindoo, users can automate import processesevil manual materials, manage business operations effectively, improve the quality of human resources, minimize costs and maximize profits.


Viindoo ERP

Viindoo ERP


Viindoo Solution

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Viindoo business management solution - the all-inclusive platform your business needs. Get started now with basic features, expand your settings at any time. 


Outstanding advantages ofERP software Viindoo:


  • Optimizing every process, even the most complex processes, helps businesses improve the performance of each department within the business.
  • Digitalization and unified management of all processes in the business help create a flexible, synchronized and easy-to-monitor system.
  • The ability to meet a variety of business needs, from basic requirements to specific requirements, makes this software flexible and adaptable to all situations.
  • Capable of unlimited integration with other software in the business, creating a powerful and linked information system. 

Some key features ofERP management softwarebelong toViindoo:


  • Track sales progress and manage the sales team effectively.
  • Create intuitive reports to make accurate and timely decisions.
  • Flexibly integrate with many peripheral devices in the factory.
  • Support planning and tracking production activities and inventory management effectively.
  • Support tracking employee information, job management, working time, training and remuneration policies.
  • Manage commodity information scientifically and in detail.
  • Record the origin and movement of goods transparently and accurately.
  • Automate accounting activities, reduce errors.
  • Provide multi-dimensional financial reports and comply with accounting standards in Vietnam.
  • Support planning, resource allocation, and budgeting.
  • Create and approve purchase requests, manage the purchase process from currency to goods.
  • Comprehensive customer data management at every stage.
  • Detailed reports on customer retention, trends and habits, optimizing sales efficiency.

Why should you choose?ERP software belong toViindoo:


  • Viindoo ERP helps businesses increase revenue, reduce costs and improve product/service quality.
  • Business process optimization software helps businesses improve their competitiveness in the market, ensuring the provision of quality products and services, flexibly adapting to market fluctuations.
  • Automating business processes helps businesses save significant costs. Detailed reporting software on business situation provides clear insight, supporting effective financial management.
  • Viindoo provides a good value-for-money ERP solution that helps businesses save costs while still getting important functions and features.
  • Viindoo Continuously develop and provide periodic updates to improve performance, security, and add new features, ensuring that businesses are always using the latest and most effective version of the software.

Frequently asked questions

In today's market, there are three popular types of ERP that businesses often choose:on-premise (on-premises ERP), cloud-based (cloud-based ERP), and hybrid ERP (hybrid ERP).

SAP ERP is an enterprise resource management application developed by SAP itself. This is considered a multitasking tool, providing many important functions such as financial management, human resource management, and customer relationship management.

SomeERP business management software free like:ERP softwareADempiere, Apache OFBiz, XTuple,...


Besides,Viindoo is implementing the ONE APP FREE program. Businesses can choose 1 application ofViindoo Completely free for all employees to use.

When do businesses need to invest in ERP software?

Some reasons businesses need to investERP management software like:


  • Businesses are growing and expanding in scale
  • Businesses are having difficulty managing data
  • Fierce competition from competitors in the market

It is no coincidence that ERP is receiving increasing attention from businesses around the world. ERP is not simply an information management tool, but also a powerful tool for the development and performance of businesses in the future.

Through this article, Viindoo Hope that has helped you understand betterway ERP softwareoperations and all the benefits the software brings. If you have any questions, please contact Viindoo via hotline +842257309838!


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What is ERP Software? ERP solution for business management and operations
Viindoo Technology Joint Stock Company, Monica Nguyen January 3, 2024

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